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Home My WebLink About1996-189 Grant - Community Works CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E. Main St. Ashland, Oregon 97520 (541) 482-3211 FAX: (541) 488-5311 GRANTEE: Address: Telephone: FAX: Community Works 695 Mistletoe Road, #H Ashland, OR 97520 (541) 482-8906 (541) 482-6462 Date of this agreement: July 1, 1996 ¶1. Amount of grant: $35,040 ¶2. Budget subcommittee: Social Services Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned tO the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. PAGE 1-GRANT AGREEMENT (p:forms\grant. K) Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. BY Its CITY OF ASHLAND Dir,~¢'d[or of Finance Form review by: Coding: (City Attorney) (for city use only) PAGE 2-GRANT AGREEMENT (p:forms\grant. K) i .AcdRD<M~I.mllllilmIIFII.llllltIIISllllIIEb$A~~ DA;~IM~;D;~ ......... ....... .. ........ .. .. .................................. ................................................................................................................................ ..........(W~... . / / THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE PRODUCER Security Xnsurance - Medford 1175 East Main Street Medford OR 97504 John N. King PhonoNo. 541-772-1111 F..No. INSURED COMPANY A Washington Casualty Company COMPANY B CODDllunity Works 900 E. Main Street Medford, OR 97504 COMPANY C COMPANY D iii<.....iii....<..,........"i.ii.i. ............................ ....................... ........ ..... ............ ........... .................... ............... .......................... .................... ................<<< THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE IMM/DD/YVI DATE IMM/DD/YV1 LIMITS ~NERAL LIABILITY A X COMMERCIAL GENERAL LIABILITY tOR MAO/1500 Iii X I CLAIMS MADE D OCCUR OWNER'S & CONTRACTOR'S PROT f-- ~ Professional Liab 07/01/96 GENERAL AGGREGATE $ 07/01/97 PRODUCTS-COMP/OPAGG $ PERSONAL & ADV INJURY $ EACH OCCURRENCE $ $1,000,000. FIRE DAMAGE (Anyone fire) $ MEO EXP (Anyone person) $ AUTOMOBILE LIABILITY I-- THE PROPRIETOR} PARTNERS/EXECUTIVE OFFICERS ARE: OTHER RINCL EXCL COMBINED SINGLE LIMIT $ BQDlt Y INJURY $ (Per person) BODILY INJURY $ (Per accident) PROPERTY DAMAGE $ AUTO ONt Y . EA ACCIDENT $ OTHER THAN AUTO ONt Y: EACH ACCIDENT $ AGGREGATE $ EACH OCCURRENCE $ AGGREGATE $ $ I rcfR~TL~~Pis I 10TH- ER EL EACH ACCIDENT 0 EL DISEASE - POLICY LIMIT . EL DISEASE - EA EMPLOYEE . . I-- I-- - - - - ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE LIABILITY - ANY AUTO - EXCESS LIABILITY I UMBRELLA FORM I OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ..... ... DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS Certificate Holder is Additional Xnsured as respects Xnsured's operations. ~ :.. .... . . .:..., ------1 .))i .................. .... ........ .......). ................ .......<<ii/:.:. ..:i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPlRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE T~L SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND,.<fPOtlTHE COMPANY, ITS AGENJS OR REPRESENTATIVES. AUTHORIZED RE~~, ..:r-::= - .J.O.Iu1...N'{r r :{L <.. City of Ashland, its officers and employees Attn: L. Murray Ashland City Hall Ashland, OR 97520 ~........::....... PRODUCER ..,",..,',-----------------,.""".,"""""'" ,. _A~ORD<M CERTIFICATE OF LIABILITY INSlJRANCE 8g~~2 DA;~;~:;;~ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE Security Xnsurance - Medford 1175 East Main Street Medford OR 97504 John N. King Phone No. 541-772-1111 Fe. No. INSURED COMPANY A SAXF Corporation COMPANY B CODDllunity Works 900 E. Main Street Medford, OR 97504 COMPANY C COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO lTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE IMM/DDIYY) DATE (MMIDDIYYI LIMITS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE D OCCUR OWNER'S & CONTRACTOR'S PROT GENERAL AGGREGATE PRODUCTS - COMP/OP AGG PERSONAL &. ADV INJURY EACH OCCURRENCE FIRE DAMAGE (Anyone fire) MED EXP (Anyone person) COMBINED SINGLE LIMIT ALL OWNED AUTOS BOOIL Y INJURY (Per person) BODilY INJURY (Per accident) PROPERTY DAMAGE AUTO ONt Y . EA ACCIDENT OTHER THAN AUTO ONLY: EACH ACCIDENT AGGREGATE EACH OCCURRENCE AGGREGATE A THEPROPRIETORl INCL #A352614 PARTNERS/EXECUTIVE OFFICERS ARE: EXCL OTHER 10/01/95 $ $100,000. 10/01/96 ELDISEASE-POUCYLlMIT . $500,000. ELDISEASE-EAEMPLOYEE $ $100, 000. OTH- ER OTHER THAN UMBRElLA FORM WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIDNS/LOCATIONSNEHICLESISPECIAL ITEMS ------1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT .FAfl.URE 0 MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY City of Ashland, its officers and employees Attn: L. Murray Ashland City Hall Ashland, OR 97520 :':', ;,,:,,;'.., , . ;---;i:~ \' '. ~emllrttndum January 22, 199? ;,,; c,,::",:'.~"L:.,.:,; ij1 ~:'~ t ~.~:~<};< :', < . Jill t; . ~~;~F,t'}~t~:~~.:;?~:,::;.;~, ~rnm: ;. ':..~ ~Ob ~uhjed: .....-...',...... '....k,t<:_.,:.._:!.,'...*' ".:;' .,.;'_;.7: ,.,' ': .:'+~i:!}{:,):,:::;~i','}': :,~"'.:: ":;{;;i;:;" COMMUNITY Vl])RKS The above entity's insurance is on a lIclaims madell basis, not "occurrence" basis as provided in the' standard agreement between the City and grantees. .. .. I Ldoubt very much that our insisterice on an "occur- rence" basis policy would be honored, so I'm not suggesting that we should impound quarterly grant disbursements until they are in full compliance. However, I do recommend that if they're going to be funded in 1997-98 that they should not agree to an "occurrence" policy unless they can provide it. ACORD. CERTIFICATE OF LIABILITYINStJ~NC~8~2 DATE (MM/DD/YY) 01/07/97 PRODU~ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Security Xnsurance - Medford HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1175 East Main Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Medford OR 97504 COMPANIES AFFORDING COVERAGE John N. King COMPANY A Washington Casualty Company Phone No. 541-772-1111 Fax No. INSURED COMPANY B COMPANY Community Works C 900 E. Main Street COMPANY Medford, OR 97504 D COVEAAGQ . THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOVvN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POUCY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE (MM/DD/YV) DATE (MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGATE $ - A X COMMERCIAL GENERAL LIABILITY tOR MAO/1814 07/01/96 07/01/97 PRODUCTS. COMP/OP AGG $ X I CLAIMS MADE D OCCUR PERSONAL & ADV INJURY $$1,000,000. ---' OVvNE~S&CO~CTO~SPROT EACH OCCURRENCE $$1,000,000. ~ Professional Liab FIRE DAMAGE (Anyone fire) $ MED EXP (Anyone person) $ ~TOMOB1LE LIABILITY COMBINED SINGLE LIMIT $ I-- ANY AUTO f-- ALL OVvNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per personl - - HIRED AUTOS BODILY INJURY $ NON.QVvNED AUTOS (Per occident) - - PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY. EA ACCIDENT $ - ANY AUTO OTHER THAN AUTO ONLY: - EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ H UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WORKERS COMPENSATION AND Im:Rl{.Tt~ I 10TH. EMPLOYERS' LIABILITY ER EL EACH ACCIDENT $ THE PROPRIETOR! RINCL EL DISEASE. POLICY LIMIT $ PARTNERSlEXECUTIVE OFFICERS ARE: EXCL EL DISEASE - EA EMPLOYEE $ OTHER DESCRIPTION OF OPERA TION8/LOCATlONSlVEHICLESl8PECIAL ITEMB Certificate Holder is Additional Xnsureds as respect's insureds operations. cI!RTlFICA~AOl;.!>Ii!R CANCeLLATION .... ------1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL City of Ashland, its officers, ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, employees and agents BUT FAlLUR~~~:H NOTICE S~Z( NO OBLIGATION OR LIABILITY Ashland City Hall OF ANY KIND N OMPANY.ITS OR REPRESENTATIVES. Ashland, OR 97520 AUTHOR2EDR~E/ I, DJV'~. John N. !~~. ACORD 250$(1,,5) Ie . QB!.CQRPOftATION 1988 V' -