HomeMy WebLinkAbout1996-205 CONT AMND #1 - ODOT No 13389OlEan
December 18, 1996
DEPARTMENT OF
TRANSPORTATION
City of Ashland
Attn: Barbara Christensen, City Recorder
20 East Main Street
Ashland, OR 97520
FILE CODE:
AGR
Attached for your records is a fully executed copy of Amendment No. 1 to
an agreement for reconstruction of East Main Street. This amendment
incorporates the funding from two previous agreements.
We have retained a fully executed copy of this amendment for the
Department of Transportation's files.
Fran Neavoll, Agreement Specialist
Contracts Unit
Project Support
Attachment
,34-31.~ (1/93)
Transportation Building
Salem, OR 97310
October 15, 1996
Misc. Contracts & Agreements
No. 13389 #1
AMENDMENT NO. 1
LOCAL AGENCY
FUND EXCHANGE AGREEMENT
The STATE OF OREGON, acting by and through its Department of Transportation, hereinafter
referred to as "State", and THE CITY OF ASHLAND, hereinafter referred to as "Agency" entered
into Misc. Contracts & Agreements No. 13389 March 4, 1995. Said agreement covers the
preliminary engineering and construction finance of the reconstruction of East Main Street, from
Southern Pacific Railroad to Walker Avenue, Phase III project.
It has now been determined by State and Agency that the agreement referenced above, shall be
amended by this agreement to incorporate the terms and conditions of Misc. Contracts &
Agreements No. 12229, executed on December 22, 1993; and the terms and conditions of Misc.
Contracts & Agreements No. 13186, executed on December 12, 1994, as follows:
Paragraph 4. shall be amended to read:
4. To assist in funding the project, Agency has requested State to exchange Federal timds
which have been allocated to Agency, for State funds based on the following ratio:
$94 State for $100 Federal
Based on this ratio, Agency wishes to trade $418,095 Federal funds for $393,009 State
funds.
Paragraph 6.D. shall be amended to read:
D. This Fund Exchange shall be on a reimbursement basis, with State funds limited to a
maximum amount of $393,009. All costs incurred in excess of the fund exchange amount
will be the sole responsibility of Agency.
Agreement No. 13389 #1
City of Ashland
Paragraph 6.J. shall be amended to read:
J. Agency shall compile accurate cost accounting records. Agency shall bill State, in a
form acceptable to State, no more than once a month, for costs incurred on the project.
State will reimburse Agency at 100 percent of the billing amount, not to exceed $393,009.
The cost records and amounts pertaining to the work covered by this agreement shall be
retained for inspection by representatives of State for a period of three (3) years following
final payment. Copies shall be made available upon request.
IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the
day hereinafter written.
On March 7, 1996, the Oregon Transportation Commission adopted Delegation Order 2, which
Order grants authority to Region Managers to approve and execute agreements for work in the
current Statewide Transportation Improvement Program or approved workplan budget.
s~PR/(~EDF17iCiENcAyS TO LEGAL
BYrd ~ ~//~
Asst. Attorney General
STATE OF OREGON, by and through its
De~~r~.t °f~rtati°n
-J~ ~' 'l~/;~;n Manager
Date
APPROVED AS TO LEGAL
Ag~ncyfAttorney
Date
CITY OF ASHLAND, by and through its
Elected Officials
City Administrator' /
Date ///--d~ -~