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HomeMy WebLinkAbout2015-030 Contract - OBEC Consulting Engineers Contract for PERSONAL SERVICES less than $35,000 C I T Y OF CONSULTANT: OBEC Consulting Engineers ASHLAND CONTACT: Jeff Bernardo, P.E. 20 East Main Street Ashland, Oregon 97520 ADDRESS: 920 Country Club Road, Suite 100B Telephone: 541/488-6002 Eugene, OR 97401-6089 Fax: 541/488-5311 G83 - G0~0 TELEPHONE: (541) 482.6*74 DATE AGREEMENT PREPARED: 01/30/15 FAX: 541 683-6576 BEGINNING DATE: 02102/15 COMPLETION DATE: 12131/15 COMPENSATION: $33,917 (see attached proposal) SERVICES TO BE PROVIDED: Project management, utility coordination and project engineering work for the Oak Street Railroad Crossing Project. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said primary City of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused b the negligence of City. Contract for Personal Services, Revised 07/08/2014, Page 1 of 5 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the parry giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specked herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1.000.000. or Not Applicable for each accident for Bodily Injury and Property e, Contract for Personal Services, Revised 07/08/2014, Page 2 of 5 including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference. onsultant: City of Ashland BY aD By J Signature Department ead - ` " Print Name Print Name V I ce- ~~CS Y~~ S i5 Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Personal Services, Revised 07/08/2014, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: ✓ (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. ✓ (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insur nce or liability insurance relating to the labor or services to be provided. I - 3D-- 15~ Contrac (Date) Contract for Personal Services, Revised 07/08/2014, Page 4 of 5 CITY OF ASHLAND, OREGON EXHIBIT B City of Ashland LIVING WAGE . • • per hour effective June 30, 2014 (Increases annually every June 30 by the Consumer Price Index) • - . - portion of business of their 401 K and IRS eligible _ employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by For all hours worked under a assistance for the project or the employee. ➢ business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,142.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland 50 or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Contract for Personal Services, Revised 07/08/2014, Page 5 of 5 ' t CONSUL77NG 1 ENGINEERS EUGENE, OR January 22, 2015 Corporate Office 541.683.6050 LAKE OSWEGO, OR Karl Johnson E.I.T. 503.V0.6103 City of Ashland Engineering Department SALEM, OR 20 East Main Street 503.589.vtGri Ashland, OR 97520 MEDFORD,OR 541.774.5590 RE: Oak Street Railroad Crossing (ODOT Rail Xing C-429.40) VANCOUVER, WA OBEC Job No. 649-015.00 350314.2391 www.abac.com Dear Karl: Thank you for considering OBEC Consulting Engineers for your Oak Street Railroad Sidewalk Project. Based upon our understanding of the project, we have prepared the following scope of services along with the attached breakdown of costs for this project. Projed Understanding We understand that approximately 135 feet total of sidewalk on four legs of the intersection of Oak Street and Central Oregon & Pacific Railroad needs to be designed. ODOT Rail Crossing Order C-429AO has been acquired and the project layout shall conform to this agreement. In addition to the improvements shown in the rail order, the design will accommodate a new crosswalk at Van Ness Street as well as a new pedestrian path on the north side of Oak Street adjacent to the railroad right-of-way. It is our understanding that additional right of way or easements will not need to be acquired. It is assumed that the capacity of the existing storm drain system is sufficient and water quality and/or detention will not be required. Only minor storm drain modifications will be necessary. The City will provide topographic survey and right-of-way information in ACAD format and surface files for our use. There are several utilities within the project limits that will require coordination. The close proximity of Ashland Lumber's driveway will require coordination as well. Our proposed detailed scope of services for the design phase is as follows: Task 1 Project Management and Coordination The purpose of this task is to provide overall task management and project coordination with the City of Ashland as well as to manage OBEC Engineering staff assigned to the project. OBEC will be responsible for the following project management tasks: ■ Schedule, coordinate, and supervise project work ■ Maintain communications and coordination with City staff ■ Monitor scope, schedule & budget for the project Karl Johnson January 22, 2015 Page 2 • Produce monthly invoices and progress reports (assumed to be no more than five) ■ Attend up to three (3) meetings with City to review deliverables and/or coordinate ongoing design efforts and discuss results Task 2 Quality Assurance/Quality Control OBEC will be responsible for providing an Independent senior-level Quality Assurance Review and Discipline-specific Checking at each major deliverable, including: ■ Preliminary Design Layout (Assume total of 8 hours) ■ Advance (90%) Plans, Specifications, and Cost Estimate (Assume total of 12 hours) Final (100%) Plans, Specifications, and Cost Estimate (Assume total of 12 hours) Task 3 Railroad Coordination $001rt City staff will continue to be the main point of contact with ODOT Rail and CORP for the project. OBEC will provide technical support to the City, as requested, to obtain final approval for the design and Construction and Maintenance (C&M) Agreement. It is anticipated that one 11 "x17" exhibit will be necessary. For budgeting purposes, it is assumed that no more than 24 hours of effort will be necessary for this task. Task 4 Utility Coordinafion (Limited) Utility coordination will be necessary to resolve potential conflicts prior to construction of the proposed project improvements. OBEC will contact all private utilities that operate facilities within the project limits and notify them of the proved, provide design drawings and information about the project, request that they identify and resolve any potential conflicts that exist within the public right-of-way. It is assumed that there are not more than three private utilities within the right of way. For budgeting purposes, it is understood that City staff will coordinate with and work to resolve any potential conflicts with all City-owned utilities for this project. This includes Ashland Power, AFN, Water, and Sanitary Sewer, as applicable. Task 5 Prepare Preliminary Design Plans and Cost Estimate Preliminary design of the project shall include location/layout of new curbs, sidewalks, driveways, paths, paving limits, and storm drain modifications. The design shall also indicate the location for additional signing and striping necessary to meet current standards for the at-grade railroad crossing. Minor storm drain improvements are anticipated, but will be limited to modifying or replacing existing inlets. Storm water treatment, hydraulic analysis, and system design are not included in this scope of work. Karl Johnson COV91W January 22, 2015 Page 3 Consultant shall produce preliminary plan sheets displaying the design to approximately a 301/6 level of completeness. Some details may not be Included at this stage. Plan sheets will be produced in 11" x 17" format and submitted on paper and electronically (pdf) for review to the City. These preliminary drawings shall be accompanied by an engineer's cost estimate. The design package will be reviewed by the City, and the City will provide written review comments, as necessary. OBEC shall provide the City with two (2) paper copies and a PDF of the items above for review and comment. Task t EM to Advance (90%) Plans, Specs & Cost Estimate OBEC will prepare and submit Advance (90%) contract plans for review by City Staff. City and/or CORP feedback from the preliminary design will be Incorporated into the Advance Plans. OBEC will incorporate City of Ashland standard details into the drawing set, as needed. For budgeting purposes, it is anticipated that the Advance and Final Plans will consist of the following list of 11" x 17" plan sheets: Title Sheet 1 sheet Index Sheet 1 sheet Erosion Control Plan 1 sheet Construction Details 2 sheets General Construction & Utility Plan and Profile 2 sheets Signing and Striping Layout 1 sheet Total 8 sheets OBEC shall prepare draft technical specifications and special provisions for review and comment by City Staff. Specifications shall conform to the 2015 Oregon/APWA Standard Specifications for Construction and City of Ashland Standards. OBEC shall calculate detailed construction quantities and generate a detailed Engineer's Cost Estimate to accompany the Advance Plans for review by City Staff. OBEC shall provide the City with two (2) paper copies and a PDF of the items above for review and comment. Karl Johnson 1 CMULRY6 BWGWffRS January 22, 2015 Page 4 Task 7 Prepare Final Plans, Specs & Cost Estimate OBEC will prepare and submit final contract documents for the purposes of bidding. City feedback from the Advance Plans will be Incorporated into the final plans, specifications, and cost estimate. All plan sheets will be produced in 1 1" x 17" format and submitted to the City on Mylor film. OBEC shall tabulate the final detailed construction quantities and generate a detailed Engineer's Cost Estimate to accompany the final plans. OBEC shall prepare final specifications and special provisions for the purposes of bidding. Specifications shall conform to the 2015 Oregon/APWA Standard Specifications for Construction and City of Ashland Standards. It is understood that the City of Ashland will prepare all front end specifications, assemble the bid booklets, advertise, distribute bidding packages, and conduct the bid opening, and award the construction contract. Task 8 Bidding Assistance OBEC shall assist the City of Ashland during the bidding process by answering contractor questions and preparing addenda, as necessary. The City of Ashland will be responsible for advertisement and receipt of all bids. OBEC will assist the City with evaluation of bids, if requested. Estimated Fee OBEC proposes to perform this scope of services on a time-and-materials basis for a cost not to exceed $33,917 as shown in the attached spreadsheet of estimated labor costs and expenses. These costs are in accordance with and based upon OBEC's 2015 Standard Billing Rates, also attached. We hope that this proposal provides you with the information you require at this time. We look forward to working with you on this project. Sincerely, Jeff Bernardo, PE Senior Project Manager JRB Enclosures _c ° LL V O ~ a 0 MR o.oss sss$ m~Olm fN~O Nco r O N tV Vff h. X6V1 p-rt R; rl l1R0'1. 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Special equipment @ direct rental cost EUGENE, OR - Corporate OHke - 541.683.6090 FAXr 541.6834576 920 Country Club Road, Suite 1008, Eugene, Oregon 97401-6089 PORTLAND, OR AREA - 503.620.6109 FAX: 503.620.8416 5000 Meadows Road, Suite 420, Lake Oswego, Oregon 97035-2224 SALEM, OR - 503.589.4100 FAX: 503589.4141 3990 Fairview Industrial Drive SE, Suite 200, Salem, Oregon 97302-1166 MEDFORD, OR - 541.774.5590 FAX: 541.774.SS91 831 O'Hare Parkway, Medford, Oregon, 97504-4005 VANCOUVER, WA -160.314.2391 FAX: 360.433.9705 1111 Main Street, Suite 401, Vancouver, Washington 98660-2987 www.obec.com Client#: 331197 OBECCONE 1 IDD/YYYY) ACORiTM CERTIFICATE OF LIABILITY INSURANCE DATE 113012015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Kibble 8i Prentice, a USI Co PR PHONE 206 441-6300 A/c AIC No, Ext : , No : 610-362-8528 601 Union Street, Suite 1000 E-MAIL ADDRESS: pi.certrequest@kpcom.com Seattle, WA 98101 INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Hudson Insurance Company 25054 INSURED INSURER B OBEC Consulting Engineers, Inc. INSURER c : 920 Country Club Rd, #10013 INSURER D: Eugene, OR 97401 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _EFF LTRR TYPE OF INSURANCE NADDSUUR SRL WVD POLICY NUMBER MMIDDYIYYYY MM/DDYYEYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY DAMAGE T RENTED PREMISES Ea occurrence $ CLAIMS-MADE 171 OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMP/OP AGG $ POLICY P JECT RO LOC $ MBINE AUTOMOBILE LIABILITY (CEO ..identSINGLE LIMIT $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DIED RETENTION $ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY ITORY LIMITS FR Y I N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? F N I A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Professional AEE7254304 9/25/2014 09/25/2015 $5,000,000 per claim Liability $5,000,000 annl aggr. DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: Contract for Personal Services: Project Management, Utility Coordination, and Project Engineering Work for the Oak Street Railroad Crossing Project. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attn: Karl Johnson, E.I.T. ACCORDANCE WITH THE POLICY PROVISIONS. 20 East Main Street Ashland, OR 97520 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S14265552/M13377016 PYDJU ® DATE (MM/DDIYYYY) ,a~oRO CERTIFICATE OF LIABILITY INSURANCE F02/02/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Marsh Sponsored Programs PHONE g00-338-1391 AlX,No:888-621-3173 a service of Seabury & Smith, Inc. A/C No Ext : E-MAIL 701 Market Street, Ste. 1100 ADDRESS:acecclientrequest@marsh.com St. Louis MO 63101 INSURER(S) AFFORDING COVERAGE NAIC# INSURER A: Hartford Insurance Company 22357 INSURED INSURER B : OBEC Consulting Engineers INSURER C : 920 Country Club Road INSURER D: Eugene, OR 97401-2231 INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE INADDLI SR NSR S WVD POLICY NUMBER MM%DD/YYYF MMIDWYYYP LIMITS LTR A GENERAL LIABILITY y 84SBWPA4035 03/20/2014 03/20/^2015 EACH OCCURRENCE 52,000,000 X COMMERCIAL GENERAL LIABILITY PROF. LIAB. EXCLUDED DAMA O ENTED PREMISES Ea occurrence 52,000,000 CLAIMS-MADE OCCUR MED EXP(Any one person) S1o, 000 PERSONAL & ADV INJURY 52,000,000 GENERAL AGGREGATE 54,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OPAGG 54,000,000 POLICY X PRO- ECT LOC S A AUTOMOBILE LIABILITY y 84TJEGPF0127 03/20/2014 03/20/2015 COMBINED SINGLE LIMIT Ea accident $2,000,000 X ANY AUTO BODILY INJURY (Per person) S ALL OWNED SCHEDULED BODILY INJURY (Per accident) S AUTOS AUTOS NON-OWNED PROPERTY DAMAGE S HIRED AUTOS AUTOS Per accident S A X UMBRELLA LIAB X OCCUR 84XHGYH1723 03/20/2014 03/20/2015 EACH OCCURRENCE 55,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE s5,000,000 DED X RETENTION S 10 o on 5 A WORKERS COMPENSATION 84WBGBJ0746 03/20/2014 03/20/2015 STATU- OTH- AND EMPLOYERS' LIABILITY X TOWCRY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE N/A E.L. EACH ACCIDENT S1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE- EA EMPLOYE S1, 000, 000 If yes, describe under DESCRIPTION OF OPERATIONS below E. L. DISEASE-POLICY LIMIT 51,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/ VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: Contract for Personal Services: Project management, utility coordination and project engineering work for the Oak Street Railroad Crosiing Project. City of Ashland is inlcuded as additional insured for above coverages on a primary and non-contributory basis as required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland Attn: Karl Johnson 20 East Main Street AUTHORIZED REPRESENTATIVE Ashland, OR 97520 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD Page 1 / 1 S CITY OF DATE PO NUMBER ASHLAN T E MAIN 2/6/2015 12725 20 ST. ASHLLAND, OR 97520 (541) 488-5300 VENDOR: 010507 SHIP To: Ashland Public Works OBEC CONSULTING ENGINEERS (541) 488-5587 920 COUNTRY CLUB ROAD 51 WINBURN WAY SUITE 100B ASHLAND, OR 97520 EUGENE, OR 97401-6089 FOB Point: Ashland, Oregon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Karl Johnson Special Inst: Confirming? NO Quantity Unit Description Unit Price Ext. Price Protect management, utility 33,917.00 coordination and protect engineering work for the Oak Street Railroad Crossing Protect Contract for Personal Services Beginning date: 02/02/2015 Completion date: 12/31/2015 SUBTOTAL 33 917.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL' 33,917.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 260.08.12.00.70420 E 200713.100 33 917.00 Authorized Signature / VENDOR COPY FORM #3 CITY OF T. ,1,,, ASHLAND REQUISITION Date of request: 02/05/15 Required date for delivery: ASAP Vendor Name OBEC Consulting Engineers Address, City, State, Zip 920 Country Club Road. Suite 100B. Eugene, OR 97401-6089 Contact Name & Telephone Number Jeff Bernardo. P.E. (541)683-6090 Fax Number (541) 683-6576 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5.000 to $100.000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5.000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency N Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Project management, utility coordination and project engineering work for the Oak $33,917.00 Street Railroad Crossing Project Item # Quantity Unit Description of MATERIALS Unit Price Total Cost F-1 Per attached quotelproposal TOTAL COST Project Number 200713.100 Account Number 260.08.12.00.704200 Account Number---- Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: ITDirector Date Support-Yes/No By signing this requisitro /off ' at t 's public contracting requirements have been satisfied. l V// ~ / Employee: Department Head: ~~9 pct-~Q~ c4~r 1~ (Eq'ual to-dr greater than $5,000) Department Ma ageA~uperviso Administrator: i (Equal to or greater than $25,000) Funds appropriated for current fiscal year: Finance Director- (Equal to or great an $5,000) Date Comments: Form #3 - Requisition