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HomeMy WebLinkAbout3107 Amending AMC 2.4.030(B)(1) Agendas ORDINANCE NO. "31 b AN ORDINANCE AMENDING ASHLAND MUNICIPAL CODE CHAPTER 2.04.030(B)(1), AGENDAS Annotated to show ae'~etiefls and additions to the code sections being modified. Deletions are bold Emed through and additions are bold underlined. WHEREAS, Article 2. Section 1 of the Ashland City Charter provides: Powers of the City. The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or impliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 2.04 RULES OF THE CITY COUNCIL, Section 2.04.030 Agendas, is hereby amended to read as follows: Chapter 2.04.030 Agendas The City Administrator is responsible for the preparation of the Council agenda. A. Agenda Guidelines for Regular Meetings: Topics will be added to a Council agenda based on timeliness of the topic and with consideration of the number of items already scheduled for the Council. Matters to be considered by the Council shall be placed on an agenda to be prepared by the City Administrator from the following: 1. All items considered by the Council during Study Sessions, which require a subsequent Council vote. 2. All items which are required by law or policy to be presented to the Council. 3. All other items that the City Administrator, City Attorney or Mayor present to the Council for action or information. 4. Items placed on the agenda in accordance with paragraphs B and C of this Section. 5. Requests of City Boards, Commissions, and Committees. B. Agenda Additions by Councilors 1. Any Councilor may place an any item on the Council's business meeting agenda provided that preparing the matter for Council consideration weeld does not require more than two hours of staff time, including policy research and document drafting. The Ge,....ile shall natify the City, ^ d 4 uueh a : addition to the agenda The addition proposed by a Councilor for the agenda of a particular upcoming business meeting must be delivered to the City Administrator no later than noon of the Wednesday prior to the that Council meeting. The City Administrator shall determine the order of business of the item. The G I ^ '~i~i4 ffl t that t ul a Mayor may defer lLr - be a ~G~fC TltCi the item until a later meeting if the agenda of a particular meeting is already lengthy or if, in the Mayor's sole iudgment, the matter is not time-sensitive but in no case shall the Mayor defer the item to an agenda that is more than three months beyond the date requested by the Councilor submitting the Ordinance No. Page l of 3 item. Council members will endeavor to have subjects and any materials they wish considered submitted prior to finalization of the Council packet. 2. A Councilor who wants to add to the Council's agenda an item requiring more than two hours of preparation by staff, including policy research and document drafting, should first propose the addition at a Regular Meeting under Other Business from Council members or at a Study Session. The Council should consider such additions to the Council agenda in light of City priorities, including adopted City Council Goals, and workload. The Council must agree to proceed with an issue or ordinance before staff time is spent preparing the matter for Council action. The Councilor may present information or a position paper or ask for a department report or committee recommendation. Councilors who agree that staff time can be spent on a particular item are not bound to support the issue when it comes before the Council for a vote. C. During a meeting: A topic may be added to the agenda by a majority vote of the Councilors present. Generally these items should be limited to items of timeliness or emergencies. Advance notice of executive sessions, however, must be given as required by State law. D. Postponing Agenda Items Before Consideration 1. If a Councilor will be absent from an upcoming Regular Meeting, the Councilor may request during a Regular Meeting that consideration of an agenda item be postponed to a future Regular Meeting. The request will be honored if the majority of the Council votes in favor of postponement and the matter is not time-sensitive. 2. If the request to postpone is made outside a regular Council meeting the Councilor requesting the postponement shall submit a request to the Mayor or City Administrator in writing or by email as early as possible. The request to postpone will be honored unless the majority of the Council at the public meeting votes not to postpone the item or if the matter is time-sensitive. 3. If time expires before the City Council can consider an item on the agenda including an advertised item, the unaddressed item shall automatically be continued to the next scheduled Regular Meeting or Study Session; re-advertisement shall not be required for such continued items. A note shall be placed on the Agenda referencing this continuance rule: "Items on the Agenda not considered due to time constraints are automatically continued to the next scheduled Regular Meeting or Study Session of the Council. AMC 20.40.030.E." E. Council Packets: Written materials, from Councilors, staff and citizens, which are related to agenda items to be included in the Council packet, must be submitted to the City Administrator's office no later than 12:00 noon six days in advance of the Council meeting for which it is intended. Materials submitted must include author's name and address. F. Study Session Agenda Preparation The City Administrator prepares the agenda for the Study Sessions from: 1. Items requested by the Mayor and members of the Council to be listed on the agenda. 2. Items deemed appropriate by the City Administrator. 3. Business from the Council pertaining to committee reports and other business. 4. Items requested by City Commissions, Committees or Boards. Ordinance No. Page 2 of 3 G. Time Limits: Items appearing on the Council Study Session agenda shall be assigned a time limit and the Mayor shall hold discussion to within the time frame, unless the consensus of the Council is to extend the time limit until an issue or item is discussed and resolved. SECTION 2. Severabilitv. The sections, subsections, paragraphs and clauses of this ordinance are severable. The invalidity of one section, subsection, paragraph, or clause shall not affect the validity of the remaining sections, subsections, paragraphs and clauses. SECTION 3. Codification. Provisions of this Ordinance shall be incorporated in the City Code, and the word "ordinance" may be changed to "code", "article", "section", or another word, and the sections of this Ordinance may be renumbered or re-lettered, provided however, that any Whereas clauses and boilerplate provisions (i.e., Sections No.2-3) need not be codified, and the City Recorder is authorized to correct any cross-references and any typographical errors. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the _a day of /U , 2015, and duly PASSED and ADOPTED this J5 day of 12015. A r ;arbara M. Christensen, City Recorder SIGNED and APPROVED this Kday of 2015. oStromberg, Mayor Reviewe as to form: David H. Lohman, City Attorney Ordinance No. Page 3 of 3