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HomeMy WebLinkAbout2015-065 Contract - Applied Geotechnical Engineer Contract for PERSONAL SERVICES less than $36,000 C I T Y OF CONSULTANT: AGEGC, Inc. -ASHLAND CONTACT: Robin Warren 20 East Main Street Ashland, Oregon 97520 ADDRESS: 1314-B Center Dr #452, Medford OR 97501 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: 541.226.6658 DATE AGREEMENT PREPARED: March 10 2015 FAX: 541.956.8762 BEGINNING DATE: March, 2015 COMPLETION DATE: December 31, 2015 COMPENSATION: Time and Materials not to exceed (NTE) $31,950.00 SERVICES TO BE PROVIDED: per attached exhibit C ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be pr-inary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions Will be subordinate to and interpreted in a manner that will not conflict with the said rime City of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of city. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 10. Termination: Contract for Personal Services, Revised 07108/2014, Page 1 of 5 a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: L If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. L Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not - entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional =it urance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $2,000140 0 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liab' ' inn a with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, '1,000,004 2 b00`000 or Mot Applicable for each occurrence for Bodily Injury and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000.000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned hired or non-owned vehicles, as applicable. Contract for Personal Services, Revised 07/08/2014, Page 2 of 5 i e. • Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultants services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon): and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed afterxhe last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Con Itant shall sign the certification attached hereto as Exhibit A and herein incorporated b referen e. onsultant: City of Ashland By By Signature Department Reacr Print Name Print Name flypl 4 0 C I -3 io, 11S Title Date W-9 One copy of a W-9 is to be submitted with /4 the signed contract. Purchase Order No. y .Contract for Personal Services, Revised 07/0812014, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor (Date) Contract for Personal Services, Revised 07/08/2014, Page 4 of 5 CITY ! ASHLAND, OREGON EXHIBIT B City of Ashland LIVING VMG-E • er hour effective June 30, 2014 (Increases annually every June 30 by the ter, Consumer Price Index) - . • portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the project or the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,142.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department, details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, additional For Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF -ASH LAN D Contract for Personal Services, Revised 07/08/2014, Page 5 of 5 February 23, 2015 (Revised March 13, 2015) City ofAshland Attention: Pieter Smeenk, P.E. 20 N Main Street Ashland, OR 97520 i i SUBJECT: GEOTECEWCAL INVESTIGATION, HOSLER DAM ABUTMENT, ASHLAND, OREGON Applied Geotechnical Engineering and Geologic Consulting LLC (AGEGC) is pleased to submit this proposal to provide geotechnical services for the City of Ashland's scour evaluation for the Hosler Dam abutment. The intent of our work is to be responsive to the February 12, 2015, proposal by AECOM as provided by you. The investigation will consist of subsurface explorations, and oriented camera documentation of the borings. Our report will include a summary of the completion of the field explorations and the borings logs, and a file containing the camera images of the two borings. Topography and Surface Conditions. Based on our previous observations at the site and our discussions with you, the proposed borings sites are moderately sloping and are wooded. We understand the boring locations can be accessed using a truck-mounted drill rig. Geology. Based on our previous experience in area, the site is underlain by granitic rock. The top of the rock is weathered and relatively soft, but becomes hard with depth. The rock is typically massive, but has fractures that are typically continuous, resulting in seams of weaker material. APPROACH AND SCOPE OF WORK Our proposal is based on our review of the AECOM proposal and our previous experience at the site. The proposed geotechrucal investigation will include the following items of work: 1) A licensed geotechnical engineer/geologist from AGEGC will conduct a reconnaissance of the proposed drilling sites to evaluate access constraints. We anticipate that the City will complete utility locates for the site, given the restricted access to the borings locations. { 2) At the two proposed boring locations, a 30 ft boring will be completed at the western (uphill) boring location and a 50 ft boring will be completed at the eastern (downhill) boring locations. We anticipate (based on our discussions with you) that the boring depths will be approximately 20 ft below the adjacent base of the dam section. Due to the limited access conditions at the site, we propose to complete the borings using a tack mounted drill rig provided and operated by Western States Soil Conversation of Hubbard, Oregon. The track rig will allow the borings to be completed with minimal grading of the hillside, rnirumizing the disturbance to the existing ground cover and soils. Both borings will be completed using mud-rotary drilling methods. Cuttings from each boring will be placed in 55 gallon drums and hauled off-site. SPT samples will be completed in the boring until competent material (suitable for rock coring) is encountered in each boring. Rock coring will be completed using wireline NQ rock coring methods (triple barrel). The top of the boring will be temporarily cased to provide access for camera equipment. The drilling and sampling will be accomplished under the direction of a senior geotechnical FxbiM C2 Of Z. Hosier Iam Abuhnent Geobechnical engineer/ geologist from AGEGC who will main(ain: a detailed log of the materials and conditions uncovered during the course of the work. The geotechnical rock characteristics of each core (including RQD, recovery, fiwture orientation and spacing, size and type of discontinuities) will be documented for each core run. Digital pictures will be taken of the rock cores after they are extruded from the sampler and before they are placed in the rock core boxes. 3) After drilling, the boreholes will be logged with an oriented Optical Televiewer (OPTV) to examine rock and determine rock joint and bedding plane orientations. The work will be completed by an experienced technician and equipment provided by NW Geophysics in Redmond, Oregon. The camera images will be used to produce a 3D image of the two borings that can be viewed and rotated, and a traditional `unrolled' version of the data with interpretations for strike and dip of the major features. 4) Draft copies of the boring logs will be provided for review After receiving comments, edited copies of the boring logs and camera results will be provided. Digital copies of both will be provided for review and your records. SCHEDULE AGEGC can provide the geotechnical engineer/geologist for the site reconnaissance within one week of the notice to proceed. We are in a position to begin field explorations within two weeks of the notice to proceed, depending on the availability of the drill rig and camera equipment. We estimate the drilling and camera work will take approximately three days to complete. FEE The fee for the above work will be computed on a time and material basis. The estimated costs for the investigation are summarized below. Task a): Western States (drill rig) $14,050 AGEGC Engineer $ 3,600 Task b}: ' Oriented Camera and Data $11,500 Task b) Boring Logs and Summary Report $ 1,800 Task d) Additional work for City ofAshland $ 1,000 Estimated Total Budget: $31,950 We appreciate the opportunity to submit this proposal and look forward to being of service to you on this project Applied Geotechnical Engineering and GeoWc Consulting LLC ~V l Robin Warren, CIE., P Q Principal n ..2_ a CERTIFICATE OF LIABILITY INSURANCE F DATE ) 3/10/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Am Keown NAME: y Redwoods Leavitt Insurance Agency PHONE (541) 479-2667 ac No: 122 NE Beacon Dr. AD E-MAILRE amYkeown@leavitt.com INSURERS AFFORDING COVERAGE NAIC # Grants Pass OR 97526 INSURER A:American Casualty Co Reading 0427 INSURED INSURER B :Continental Casualty Com an 0443 APPLIED GEOTECHNICAL ENGINEERING & GEOLOGIC INSURER C: CONSULTANT LLC INSURER D : 904 MYSTIC DR INSURER E : GRANTS PASS OR 97527 INSURER F: COVERAGES CERTIFICATE NUMBER:14/15 GL/PROF REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED 300 000 PREMISES Ea occurrence $ ,A CLAIMS-MADE Fx_1 OCCUR X 4030654736 /1/2014 /1/2015 MED EXP (Any one person) $ 10,000 PERSONAL 8 ADV INJURY $ 2,000,000 GENERAL AGGREGATE $ 4,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $ 4,000,000 X POLICY PJFQT 1-1 RO LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY Per accident) $ AUTOS AUTOS ( ) HIRED AUTOS NON-OWNED PROPERTY DAMAGE $ AUTOS Per accident UMBRELLA LIAB E OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION 11 STATUS- OTH- WORY ER AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETORIPARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N/A E. L. EACH ACCIDENT $ (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ B Professional Liability X CH288349157 /1/2014 /1/2015 Limit 1,000,000 E&O Deductible 5 , 0 0 0 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Certificate holder is named additional insured with respect to General Liability. form SB-146932-E attached CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Pieter Smeenk PE SE ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland 20 N Main Street AUTHORIZED REPRESENTATIVE Ashland, OR 97520 S Johnson/STJOHN ACORD 25 (2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. INS029omrmtiim Tha annPn nama nnrl Innn mra raniefararl mnrlre of Ar r1Rr1 Page 1 / 1 CITY OF ' ASHLAND DATE PO NUMBER' 20 E MAIN ST. 3/26/2015 12795 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 013093 SHIP TO: Ashland Public Works APPLIED GEOTECHNICAL ENGINEER, AGEGC (541) 488-5587 1314-B CENTER DRIVE #452 51 WINBURN WAY MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Ashland, Oregon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Pieter Smeenk Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price Geotechnical Investigation 31, 950.00 Contract for Personal Services Beginning date: March, 2015 Completion date: December 31, 2015 SUBTOTAL 31950.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 31,950.00 ASHLAND, OR 97520 Account Number Project Number Amount` Account Number Project Number Amount E 670.08.38.00.60410 31 950.00 VENDOR Authori Signature S~ COPY FORM #3_1 -7 CI TV of g - ASHLAND REQUISITION patrofrequest: f1~ 15 Required date for delivery: 0~ y J Vendor Name /~I;Y?~➢.% d~8t~e',~ b~ .~I-'~1Y3~• Address, City, State, Zip A,44- ; CP,T~47.f Lave, ~rrj 1' 1~m Contact Name & Telephone Number Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $55,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency .W Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost 6t'410 to,®r-41 domes (V! Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST P9 Per athiched quotelproposal $ rr Prajec umber_ /~1 __-,3 c:eb-,<o mb~-' Account Number a 4~0Q100 Account - - - umber___ 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes /No By signing this requisition form,,Lcertify that the City's public contracting requirements have been satisfied. \ r6 Its Employee: ,vprTor'?o:erl _ Department Head: kN-V '1t,1P -E- (Equal to or g ater than $5,000) Department ManagerlSupervis City Administrator. _ .w M w- (Equal to or greater th n $25,0 0) Funds appropriated for current fiscal year. S I NQ 41f~ Finance Director- (Equal to orareaterth n $5,000) Date Comments: Form #3 - Requisition