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HomeMy WebLinkAbout2015-124 Contract - Ogden Roemer Wilkerson Architecture Contract for PERSONAL SERVICES less than $35,000 CITY OF CONSULTANT: ORW Architecture -AS H LAN D 20 East Main Street CONTACT: Ken Ogden Ashland, Oregon 97520 Telephone: 541/488-6002 ADDRESS: 2950 E. Barnett Rd. Medford. OR 97504 Fax: 541/488-5311 Ashland Parks and Recreation TELEPHONE: 541-779-5237 x 15 DATE AGREEMENT PREPARED: A ril 29, 2015 FAX: 541-772-8472 BEGINNING DATE: May 4, 2015 COMPLETION DATE: Jul 30, 2015 COMPENSATION: Not to exceed $12,080 SERVICES TO BE PROVIDED: Architectural services for The Grove located at 1195 East Main Street in Ashland, Oregon 97520. Programming: Includes code analysis, discussion with local and state planning and building officials. A review of the existing building is essential to provide a context for planning and design. A basis for planning and building design should be identified and evaluated as well as any design and style features of the existing structures. Schematic Design: Clarify the project program, complete analysis of code and the impact on the project, explore the most promising alternative design solutions and prepare the required documentation for Ashland Parks and Recreation review. Design Development: Work closely with Parks and Recreation staff to fulfill the objectives of the department. Construction Documents: Complete the final design drawings and documentation in preparation for bidding, permits, and construction. The final set includes drawings and specifications. Structural, mechanical, electrical and plumbing engineering: The architect and engineer(s) will provide specifications, floor plans, typical wall sections and details, interior floor plans, elevations and schedules associated with this project. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said prima City of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared b Consultant pursuant to this contract shall be the property of Contract for Personal Services, Revised 07/08/2014, Page 1 of 6 City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvenc ; makes a general assignment for the benefit of creditors; or ceases doing business Contract for Personal Services, Revised 07/08/2014, Page 2 of 6 Consultant: City of Ashland f By By I~ s~- ignature Department Head Print Name Print Name 5 r Dli2LJ 1~r2c.K 1?~7t IN'G . r j ( e ) ' Title D1 W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Personal Services, Revised 07/08/2014, Page 4 of 6 on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: , a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, p1m less th Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. .~.i,~ t~-~. t` C. General Liability insurance with a combined single'limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference. Contract for Personal Services, Revised 07/08/2014, Page 3 of 6 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. ✓ (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. 49L- g- 2 9- "dl 5 Contractor (Date) Contract for Personal Services, Revised 07/08/2014, Page 5 of 6 CITY OF ASHLAND, OREGON EXHIBIT B City of Ashland LIVING below ALL employers described comply of Ashland laws regulating payment per hour effective June 30, 2014 (Increases annually every June 30 by the Consumer Price Index) - portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the project or the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,142.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. If their employer is the City of 1040 hours in any twelve- v twelve- Ashland including the Parks month period. For more For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland employee's or more of the ➢ In calculating the living wage, Municipal Code Section time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen -by all employees. C I T Y O F ASHLAND Contract for Personal Services, Revised 07/08/2014, Page 6 of 6 I 10 April 2015 Mr. Bruce Dickens Parks Superintendent Ashland Parks and Recreation 340 S. Pioneer St, Ashland OR 97520 Re: The Grove Remodel A R C H I T E C T U R E vrww.oRw nRC of rec ruRe.ccn CAST BnftNFTT ROAC H[ O( O R O OR 9) 5< c 5 2 r i z z z e c r z Dear Bruce: It is our pleasure to provide you with this proposal for architectural services. As we had discussed, our scope of work will include the programming and construction documents for a remodel to the administration and lobby area of The Grove. I will meet with you and your team to verify the exact program requirements (i.e. number of work stations and offices) to be integrated into the design. This will ultimately result in several design options. Once an option is selected, we will provide design development documents which will define the scope further and create more detail for the interior detailing and configurations. Upon completion of this phase, construction documents (plans and specifications) will be developed that would be suitable for agency approval, bidding and physical construction. It is our understanding you have chosen not to include the bidding and construction observation/administrations phases of this work. Should you need any assistance during these phases, we would provide those services at our hourly rate and bill them as additional services beyond this contract limitation. Please see the attached breakdown of our proposed fee. The included fee scope is $$12,080.00 Depending on decision making and refinement, I would expect the duration of the phases up to bidding should be in the range of approximately 4-6 weeks. Should you need any further clarifications or information, please do not hesitate to contact me. Respectfully Submitted, Ker)neth J. Ogden, AIA Principal ORW Architecture Inc Ashland Parks The Grove Remodel Hours Rate Total Cost Programming Principal Architect 2 $ 125.00 $ 250.00 Production 2 $ 65.00 $ 130.00 Sub Total $ 380.00 Schematic Design Principal Architect 8 $ 125.00 $ 1,000.00 Project Manager 6 $ 95.00 $ 570.00 Production 10 $ 65.00 $ 650.00 Sub Total $ 2,220.00 Design Development Principal Architect 8 $ 125.00 $ 1,000.00 Production 16 $ 65.00 $ 1,040.00 Sub Total $ 2,040.00 Construction Documents Principal Architect 8 $ 125.00 $ 1,000.00 Project Manager 12 $ 95.00 $ 1,140.00 Job Captain 20 $ 65.00 $ 1,300.00 Intern 24 $ 50.00 $ 1,200.00 Sub Total $ 4,640.00 Bidding not included Principal Architect 2 $ 125.00 $ - Project Manager 16 $ 95.00 $ - Sub Total $ - Construction Administration not included Principal Architect 18 $ 125.00 $ - Project Manager 30 $ 95.00 $ - Production 12 $ 65.00 $ - Sub Total $ - Total Architectural Fee $ 9,280.00 Structural Engineering $ 1,000.00 Mech/Elec/Plmb Engineering $ 1,800.00 Total Design Fees $ 12,080.00 ® DATE (MM/DD/YYYY) . 6._ R CERTIFICATE OF LIABILITY INSURANCE [4/22/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER CONTACT NAME_:__ Kendall YeaW--_ Protectors Insurance, LLC AHCNo xt 41 42-2 F 963 (A No):(541)772-1906 P.O. Box 4669 E-MAIL Medford OR 97504 ADDRESS kendall rotectorsins.com INSURER) AFFORDING COVERAGE NAIC INSURERA:Ohio Security-Insurance INSURED OGDEN-1 INSURER B Ogden Roemer Wilkerson INSURER C: Architecture Inc INSURER D: 2950 E Barnett Rd Medford OR 97504 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 1313509323 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. - INSIR ADDL,SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR! WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS A GENERAL LIABILITY BZS54943488 11/23/2014 1/23/2015 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED- - COMMERCIAL GENERAL LIABILITY -PREMISES _(Ea occurrence. $1,000,000______ CLAIMS-MADE OCCUR MED EXP (Any one person) $15,000 ! PERSONAL &ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OPAGG $2,000,000 POLICY F-1 PRO- LOG $ A AUTOMOBILE LIABILITY BAS54943488 111/23/2014 1/23/2015 Ecid ent)$1,000,000 ANY AUTILY INJURY (Per person) $ ALL OWNED X SCHEDULED AUTOS AUTOS r BODILY INJURY (Per accident) $ X X NON-OWNED Ppr Oa accident) $ HIRED AUTOS AUTOS ( - UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE 5 DED RETENTION $ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY YIN TORY _LIMIT _ER_ ANY PROPRIETOR/PARTNER/EXECUTIVE N/A E. L. EACH ACCIDENT OFFICER/MEMBER EXCLUDED? - - - (Mandatory in NH) I E.L. DISEASE -EA EMPLOYEE S If yes, describe under - DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 5 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) The City of Ashland, Oregon, and its elected officials, officers and employees as additional insured's per the attached policy endorsements. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. 20 E Main Street Ashland OR 97520 AUTH IZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD l ® DATE (MM/DD/YYYY) ACOR© CERTIFICATE OF LIABILITY INSURANCE 4/22/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . CONTACT PRODUCER NAME: _-Kepdall_YeaW Protectors Insurance, LLC PHONE A No EX : 41 42-2 A/c No): 41 2-1 P.O. Box 4669 E-MAIL Medford OR 97504 ADDRESS:kendall protectorsins.com _ INS_URER(SIAFF_ORDING COVERAGE NAIC# INSURER A :Landmark American Insurance CO INSURED OGDEN-1 INSURER B: Ogden Roemer Wilkerson INSURER C: Architecture Inc INSURER D.' 2950 E Barnett Rd - Medford OR 97504 INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER: 1740076315 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. - - - - - INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MM /D D/YYYY MM/DD/YYYY LIMITS G ENERAL COMMERCIAL LIABILITY GENERAL LIABILITY EACH OCCURRENCE DAMAGE TORENTED - - PREMISES (Ea occurrence $ CLAIMS-MADE _ J OCCUR MED EXP (Any one person) i PERSONAL & ADV INJURY _ S 1 GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OPA G $ POLICY PRO LOG $ COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY Ea accident) $ ANY AUTO ! BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident) - - - UMBRELLA LIAB OCCUR EACH OCCURRENCE_ $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ _ DED I RETENTION $ WORKERS COMPENSATION WC STATU- OTH- LIMIT ER _ _ AND EMPLOYERS' LIABILITY Y I N T RY ANY PROPRIETOR/PARTNER/EXECUTIVE N/A I E.L. EACH ACCIDENT j $ OFFICER/MEMBER EXCLUDED? ❑ (Mandatory in NH) E.L. DISEASE - .EA EMPLOYE If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT S A Professional LHR818412 /2/2014 /2/2015 Per Claim $2,000,000 Liability Aggregate $2,000,000 Deductible $ 5,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. 20 E Main Street Ashland OR 97520 AUTH IZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD BUSENE56OW Section II - Llablihy Is emended as tollo'ns: BP 70 88 08 09 09 1. SUPPLEMENTARY PAYMENTS THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. Paragraph (.(1)(O) of A Coverages Is replaced by the following; or traffic La. .4'Ing ..I of (O) hUp to e use $3000 for lowhkh requited Liability Coveregeifolt~badllylnjury' a isiltas. Wed. not have BUSINESSOWNEg5 LIABILITY EXTENSION ENDORSEMENT Y to furrdsh the bonds. This anlarsement rooditias Insurance provided under the following: Paragraph 1,f.(1)(d) MACovarages is replaced by the foliovring; the RUSINESSOWNERS COVERAGE FOflfA (d) daAli reasonae tanse of the cletmnor "'su t", ins udby the Insured ing actual loss lof earnings request up to $500 asday because off rime off from work. SUBJECT CAGE 11, BROADENED COVERAGE FOR DAMAGE TO PREMISES RENTEOTOYOU With respect io the mvarag a provided under this ondonement. Section ll - LlablOty le emended as foli AGGREGATE LIMITS OF INSURANCE 3 1. The final paragraph of 5.1. ft lus!ons - Applicable To eusirssa Uabhpy Coverage is exts ed and replaced by the following: AMENDMENT OF INSURED CONTRACT DEFINITION 4 With respect to the premises which are rented to you or temporarily occupied by you with the perm) s- e Ion of the owner, Excluslons a, d., k., 1., m, n. and o. do nol apply to "property damage". BAIL BOND$ 1 2. Paragraph D.2, Liability And Medical Expenses Uinta Of inw eoce Is deleted end replaced by the fol,.Wng. BLANKET ADDITIONAL INSURED (OWNERS, WNTRACTORS OR LESSORS) 2 The most we will pay under this endorsement for the sum of all damages because of all "property dauusge" to promises while rented to you or temporarily occupied by you with the permtsslon of the SODILYINJURY 3 ovmar!sthe 11.11 of Insurencesh.wn In the Declaration. 3. feregiaph D.3. UsbUry Ardrdaci Expenses Llmlts Of Insurance is deleted. BROADENED COVERAGE FOR DAMAGE 70 PAEh1tSE5 RENTED TO YOU 1 III, INCIDENTAL MEDICAL MALPRACTICE Exdus'on 1.j.(4) does not apply to Inc€dantai Medical Malpsacgw Injury coverage. DJTIESINI THE LVENITOF OCCURRENCE, OFfENSE,CW1.10R SUIT 3 The following is added to RL)ABILIFYAND MEDICAL EXPENSES DEFINITIONS: INCIDENTAL MEDICALhALPRACTICE 2 23, '1nddaatal Medical Malpractice I Jury" means bodily InJury 'tri'g Out o1 the rendering of orfailure to render, during the policy pa Had, the fallowing services: LOSSOF EARNINGS 1 e. medical, surgical, dental, :-ray or nursing service at Vestment or Ina furnishing of food ar bav 'ragas Incannectlon therewith; or MOBILE EOUIPMENT 2 b. the fumbling ordapeneIrg of drugs .,rint eat, canal arsurgkai supplies or appliances. Tills coverage does not apply to HESYLYFORhtEDOAACGUIREO0RGANSZATIONS 2 1. expenses Incurred by the lnsured for first-aid to others etthe time Oran tcddent and the Duties In !ha Event of Occurrence, Clatrn or Suit Conti tlon la aura ndrd accordingly; PERSONAL AND ADVERTISING INJURY 3 2. any Insured engaged in the business or occupation of providing eny of if., services described - under ..and b. sI SUPPLEMENTARY PAYMENTS 2 3. Injury caused by any Indernnllee 11 Such Indemnities Is engaged In the business or occupation or, providing Any of the Se rvlces de scribed under e. artd b. above. IV. MOSILEEGUIPNAENT 1. SedlonC. Whu is Fn insured is emen dad to lneiude any person driving"mobile a qu!pmens"with your pmmisslun. V. BLANKET ADDITIONAL INSURED (OWNERS, CONTRACTORS OR LESSORS) 1. Ssctian C. Vlno Is An Insured Is amendad to include es an Insured any parson or asganuation whom you are required to name as an additional Insured on this polley under a written contract or written a greeolent. The vnltlen contract or agreement must be: curie ntl/ In effect or becoming affective during Ike term of this policy; end b, executed prlorto the'6odilylnjury',"property damage",°personel and edvertis!ng InJury", o7eCa CroeMw,n,slkrx.nm tip 78 88 08 09 3-ksOft"a- , Ee:eavereser:es 6 yarmS.lc,.. Page 1 o14 a'Jeco-,,,s,-al BP 79 96 06 09 hdudes sapyfi;htef s~anr:rl0lost-:smvrrn" .a<ae .ys.*r. /A rhos, rc,~ki Pa.Tus.l- PaBe2 of4 lnd,dar ttarda. •.d wsrd.t alwuua"«.ta, wf~srnk.. aria, TM~,nl 2. The lnaunnce pravlded thaeddltl... lnsured is llmRed es follows: VULD"ES RJ THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT a. The person or organhallon is only an additional Insured with respect to liability arising out of 1. The requlrementln E. Liability And Medoas Expenses General Conditions paragraph 2.a. that you must (1) Real property, as described In a written contract or written agreement you own, sent, lease, see to it that we are notified of an "occurrence" or offense which may result In a claim applies only maintain or wimpy; when the "occurrence" !s known to any Insured listed In Paragraph C.I. Who is An lnsured ar any "ample}'''" euthoUzed by you to give or receive notice of an "cccurrence" or claim. { h Lowed In l.whole -an or lnpsl able to the additional g opezall ns ped a's those ti lp r2fid In 2, The requirements In E Liability And Medical Expenses General Condition, paragraph 2.b. that you b. The Ifmlts of Insurance applicable la limits the able Insured ere those as Stated e In the emits- must sea to It that wa receive notice of s claim or "suit" WT not be considered breached unless tha contract er vrterareg53. There the ale Iushr Oland underlhlsdditio es in the Dedara- breach occurs after such claim or "Suit" Is known to any Insured listed undar Paragraph C.I. Whole An !fans, whkhavare !era. Thos s limits ere ndwlva not In addition to the limits of 1 nsm ante Insured or any "employee" authorized by you to give or receive notice of an "occurrenca" or claim. ii .,do, this policy. IX. BODILY INJURY c. The Insurance provided the additional Insured does not apply to: Pa DILYn3. ofRUebRRy And Medical Expenses De6rtltions is reD'acad by the rollowlrtg: (1) LlabRlty arising out of the solo negligence of the additional Insured, 3. "Bodily Injury" means: (2} 'Bodily InJuryS "properly damage", 'personal and B ilcy nil Injury"; or defense coverage - e. Bodily Injury, sickness, disease, or luldental medic8l malp:actlce InJury auslained by a person, under the Supplementary payments action of the poolicy .dsing out ut of f an n archtted's's, en er, til'e'r'' or surveyor. rendering of or failure to rendar any professional sarvkea Including: including death rasulting from any of these at Fray time. (a) The preparing, approving, or fatllr,g to prepare or approve maps, shop drawings, opln- X. A.MENDMENTOP INSURED CONTRACT DEFINITION Ions, reports, sun'eys, field orders, change orders, ordrewlngs and apeclCcatlons; and Paragraph 9. of R Llability And Medical Expenses cisroV.r., la raph cod by the following: (b) Suparvimry,InSperilon,atehitecwtslorenglneedngatiNities. 8. "lnsured contract'means: {3) Any "Occurrence" that takes place after you cease to be a tenant in the premises described in a. A eahuact for a leas. of pramisas. 41ov:evar, that portion of she contract for a lease of pre ml ass the Daclaratlans; or that indemnifies any person or organ)zauon for damage by fire to pramisas whna rented to you or (a) Structural aitefetlans, new construction or demolition opera0ons performed by or for the temporarily occupied by you wih permission ofthe ownefis not an 'Insured scot-t"; Ii Of ciganlza0on designated In the Declarations, b. Addelraak ",cement; 3. Any coverage providadhalti shell be excess ovaram/othe, velid endcoilectiblains-.6 evall- c. Any easement of license agreement, except in connection with constm:tlon or demolition oper. able to the eddiuenat Insured whether primary, excess, conUnyenl or an any other basis unless a ado's on.,.libin6gteatol. raliroad; contract specifically squires that th'S insurance ba primary ar you request that it epplyan a primary d. An obligation, es required by ordlnem_e, to Indemnify a munldpeNty, except In connection with basis. fore muNcspaliry; VI. flEWLYFDfUAEDORACOIJIREOORGANIZAnONS worn far e. work pntntality; reement; elevator Tlssfollowing is added to C. Who l insured: I. Anet part of eny other e eg agred or .greemrnl prrlelning to your business (InC.uding an IrWam-butlosas contra 9- Any idual stairs entity s nitt by you or I rica over what orga mad by you under 1ha laws of any nlfcetlon of a municipality In connection with work performed form munlclpal;ty) under wi you ted indivlduat stet. of lhs Unlled 5 fates of Amartn over which you maintain majority ownership Interest assume Th. tart liability of another party to pay for "bod;h/ Injury" or 'property damage" to a thlrd exceeding fifty percent Such acquired of newly formed organization will quality as a Named Insured if person or organtzation, provided the "bodily Ip;ury' a, "property damage" A caused, in whot a or there is no dmllar)n-allure al"llab',ela that entity. However, In pal by you or by those .-I ng an your behalf. Tort liability means a liability that would be a. Coverage under this provision is afforded only until the 180th day after the ar=ty vies acquired or Imposed by law in the absence of any contractor agreement. Incorporated -19-had by you or he Oral of the policy period, whichever Is aariler, Paragraph I. does not Include that part e1 any contractor agreement: b. Coverages A, Paragraph 1. Business Liability, class notapply to: (1) That bndemnffles a railroad for "bodify injury" or "property damage" arising out of consu". (1) "BOdlly Injury" Or "PraPOlly damage" that occurred before the en4ry was acquired w Imor- lion or demolition operations, within 601aetofeny railroad property and effecting any railroad _ Paroled ol.rgenhad by you; and brldgeor trestle, tracks, roadbeds, tunnal, underpass orcros5rV; (2) "Personal and advertleing lrjury"adsing out of an offense committed before the entity was (2) That lndemnll an erchllect, en2lneer or surveyor torlnjury ord,mage a0aing out of: acquired or incorporated of ofganhedby you, end (a) Prepersng, approving, or faliing to prepare or approve, maps, shop drawings, op!r,I-i e. Record and dascrlptlons of operations must be maintained by he first Named lnsured. reports, surveys, field orders, change orders ordrardngs and specifications; or No person ororganhation la on Insured with respect to the conductor any current or past partnership, (b) 0lving dlrecatons or lnetructiOne, or felling to give them, If that U the prt_,y cause of the joint venture or gulled liability company that Is not shown e s a Named Insured In th a Decl its dons. Injury or damage: or VII. AGGREGATE 4.11 {3) Under which the insured, If on architect, engineer eriurveyof, assumes Ilabllily foran Injury or damage -113Ing out of he Insured's rendering or failure to render professional services, Tha Aty Is added to Aggregate Limits Paragraph 4. of D. Liability and Medial Expenses Limits of Including those listed In (2) shove end supervisory, Inspection, architectural or engineering Insurance: 'nuttier. TheAOgrepata limits eppipaepdraleiy to Oath o}°locallone"owred by...dn!ed to you or temporarily )U. PERSONAL AND ADVERTISING INJURY oacupf ed by you with he permlaslon of the owner. Dagnllions Is replaced by the following The Aggregate Limits also apply separetety to each of your projects away from pramisas Owned by OF b. Paragraph h 14 14. . p b. ro of f F. F. Lia LIability And Medical Expenses n or abuse of process. rented to you. For the purpose of this enclarsement only, "location" means isfamises Involving the Same or concmt. Ing lots, or premises whose conneotion Is Interrupted only by a alias!, roadway, waterway or right ohway are railroad. paGae ltbwry M,.eai t^ruran:. tnmuM. AJr r•Wa. r.r.n ei canna Li n, tolad burra-ll u fe va raratieI BP 79 04 08 80 "vd41 OmAelrsl m.t.d.i of I,— S.rvker Ora", nn:. v,aa kaa✓mfrdon Page3 of4 BP 78880603 1-1Aer mpynahead maledal ofire,:aeS 9rn{ar OM.. Ina. wghb wwednn Pago 4 of4 Form. It is also void if you or any other will compute the final premium due when "insured," at any time, intentionally conceal or we determine your actual exposures. The misrepresent a material fact concerning: estimated total premium will be credited a. This Coverage Form; against the final premium due and the first Named Insured will be billed for the b. The covered 'auto'; balance, if any. The due date for the final c. Your interest in the covered "auto"; or premium or retrospective premium is the d. A claim under this Coverage Form. date shown as the due date on the bill. If the estimated total premium exceeds the 3. Liberalization final premium due, the first Named Insured If we revise this Coverage Form to provide more will get a refund. coverage without additional premium charge, b. If this policy is issued for more than one your policy will automatically provide the year, the premium for this Coverage Form additional coverage as of the day the revision is will be computed annually based on our effective in your state. rates or premiums in effect at the beginning 4. No Benefit To Bailee - Physical Damage of each year of the policy. Coverages 7. Policy Period, Coverage Territory We will not recognize any assignment or grant Under this Coverage Form, we cover any coverage for the benefit of any person or "accidents" and "losses" occurring: organization holding, storing or transporting a. During the policy period shown in the property for a fee regardless of any other Declarations; and provision of this Coverage Form. 5. Other Insurance b. Within the coverage territory. a. For any covered "auto" you own, this The coverage territory is: Coverage Form provides primary insurance. a. The United States of America; For any covered "auto" you don't own, the b. The territories and possessions of the insurance provided by this Coverage Form United States of America; is excess over any other collectible c. Puerto Rico; insurance. However, while a covered 'auto which is a 'trailer" is connected to another d. Canada; and vehicle, the Liability Coverage this e. Anywhere in the world if: Coverage Form provides for the 'trailer' is: (1) Excess while it is connected to a motor (1) A covered 'auto' of the private vehicle do not own. passenger type is leased, hired, rented you or borrowed without a driver for a (2) Primary while it is connected to a period of 30 days or less; and covered 'auto' you own. (2) The "insured's' responsibility to pay b. For Hired Auto Physical Damage Coverage, damages is determined in a 'suit' on any covered 'auto' you lease, hire, rent or the merits, in the United States of borrow is deemed to be a covered 'auto' America, the territories and you own. However, any 'auto' that is possessions of the United States of leased, hired, rented or borrowed with a America, Puerto Rico, or Canada or in driver is not a covered 'auto.' a settlement we agree to. c. Regardless of the provisions of Paragraph We also cover "loss" to, or 'accidents' involving, a. above, this Coverage Form's Liability a covered "auto' while being transported Coverage is primary for any liability between any of these places. assumed under an 'insured contract.' 8. Two Or More Coverage Forms Or Policies d. When this Coverage Form and any other Issued By Us Coverage Form or policy covers on the If this Coverage Form and any other Coverage same basis, either excess or primary, we Form or policy issued to you by us or any will pay only our share. Our share is the company affiliated with us apply to the same proportion that the Limit of Insurance of our "accident,' the aggregate maximum Limit of Coverage Form bears to the total of the Insurance under all the Coverage Forms or limits of all the Coverage Forms and policies shall not exceed the highest applicable policies covering on the same basis. Limit of Insurance under any one Coverage 6. Premium Audit Form or policy. This condition does not apply to a. The estimated premium for this Coverage any Coverage Form or policy issued by us or an Form is based on the exposures you told us affiliated company specifically to apply as you would have when this policy began. We excess insurance over this Coverage Form. Page 8 of 11 Copyright, ISO Properties, Inc., 2005 CA 00 01 03 06 a Page 1 / 1 ASHLAND PARK COMMISSION 20 E MAIN ST. DATE PO NUMBER ASHLAND, OR 97520 5/19/2015 00451 (541) 488-5300 VENDOR: 004646 SHIP TO: OGDEN ROEMER WILKERSON ARCHITE 2950 EAST BARNETT ROAD MEDFORD, OR 97504 FOB Point: Req. No.: Terms: net Dept.: Req. Del Date: Contact: Bruce Dickens Special Inst: Confirming? NO Quantity Unit Description Unit Price Ext. Price Architectural Services for the Grove 12,080.00 Remodel Project Contract for Personal Services Beginning date: May 4, 2015 Completion date: July 30, 2015 SUBTOTAL 12 080.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 12,080.00 Account Number Project Number Amount Account Number Project Number Amount E 411.12.00.00.70420 E 000065.100 12 080.00 Authori d Signature VENDOR COPY FORM #3~ ITY OF SHLAND REQUISITION Date of revised request: 5111115 Required date for delivery: 7/30/15 Vendor Name ORW Architecture Address, City, State, Zip Contact Name & Telephone Number Contact: Ken Ogden / 2950 E. Barnett Road, Medford, OR 97504 / Tel : 541-779-5237 x 15 I Fax: 772-8472 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES 171 Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Agency ❑ Form #9, Request for Approval ® Less than $35,000, by direct appointment El Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Architectural services for The Grove, 1195 E. Main Street in Ashland, OR. Work to include programming, schematic design, design development, construction documents, and structural, $ 12,080.00 mechanical, electrical and plumbing engineering. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL Per attached quote/proposal COST ® $ 12,080.00 Project Number _ 000065 - _ 100 Account Number _411_ - 12 - 00 - 00 704200 Account Number Account Number *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes / No By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. C- Employee` tia Department Head:; r (Equal to or greater than $5,000) Department Manager/Supervisor: P f i~" V/u '.'A__; City Ad ' rator. (Equal to or greater than $25,000) Funds appropriated for current fiscal year YES NO sit Zr A F_ Finance Director- (Equal to or ater than $5,000) Date Comments: Form #3 - Requisition ASHY q~ Q RECa P FORM #4 DETERMINATIONS TO PROCURE PERSONAL SERVICES $5,000 to $75,000 To: Dave Kanner, Public Contracting Officer From: Michael A. Black, APRC Director ID~ . Date: April 28, 2015 Re: DETERMINATIONS TO PROCURE PERSONAL SERVICES In accordance with AMC 2.50.120(A), for personal services contracts greater than $5,000, but less than $75,000, the Department Head shall make findings that City personnel are not available to perform the services, and that the City does not have the personnel or resources to perform the services required under the proposed contract. However, the City Attorney, the Public Contracting Officer, or Local Contract Review Board, can require a formal solicitation for bids to ensure that the purposes of this chapter are upheld. Background The Ashland Parks and Recreation Commission intends to contract with ORW Architecture for renovations associated with The Grove facility, 1195 E. Main Street in Ashland, Oregon, 97520. ORW Architecture was the initial architectural firm used for The Grove, built in the 1990s. Personal services will include pre-design work for renovations, schematic design, design development, construction documents, floor plans, delineation of wall sections and details, interior floor plans and elevations, work schedules, and construction administration. The estimated cost and amount budgeted is $11,000 or less. The timeline of the intended contract will span May 4 through June 30, 2015, with a possible extension through July 30, 2015. The Ashland Parks and Recreation Commission has developed, and fully plans to implement, a written plan for utilizing such services which will be included in the contractual statement of work. Pursuant to AMC 2.50.120(A), a reasonable inquiry has been conducted as to the availability of City personnel to perform the services and the City does not have the personnel and resources to perform the services required under the proposed contract. The Ashland Parks and Recreation Commission does not employ an architect; therefore, architectural services must be provided on a contracted basis in order to achieve the required architectural work associated with The Grove renovations. Form #4 - Department Head Determinations to Procure Personal Services, Page 1 of 1, 4/28/2015