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Home My WebLink About2015-133 Jt Funding Agrmt - DOI Geological Survey Form 9-1366 U.S. DEPARTMENT OF THE INTERIOR Customer 6000000240 (Oct. 2005) GEOLOGICAL SURVEY Agreement Project JOINT FUNDING AGREEMENT TIN 93-6002117 Fixed Cost Agreement YES FOR OREGON WATER SCIENCE CENTER THIS AGREEMENT is entered into as of the, 1st day of October, 2015 by the U.S. GEOLOGICAL SURVEY, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the CITY OF ASHLAND, party of the second part. 1. The parties hereto agree that subject to availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation a water resources data collection program on the Ashland Creek and Bear Creek near Ashland, Oregon herein called the program. The USGS legal authority is 43 USC 36C; 4? USC 50; and 43 USC 50b. 2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program. 2(b) includes In-Kind Services in the amount of $0.00 (a) by the party of the first part during the period Amount Date to Date $23,940.00 October 1, 2015 September 30, 2016 (b) by the party of the second part during the period Amount Date to Date $35,910.00 October 1, 2015 September 30, 2016 (c) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties. (d) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties. 3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party. 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic revie, by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the part of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner either party may terminate this agreement upon 60 days written notice to the other party. 9-1366 (Continuation) Customer 6000000240 Agreement 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party. 8. The maps, records, or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records, or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program and, if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at costs, impressions suitable for purposes of reproduction similar to tha for which the original copy was prepared. The maps, records, or reports published by either party shall contain a statement the cooperative relations between the parties. 9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040). Billing documents are to be rendered quarterly. Payments of bills are due within 60 days after the billing date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File B-212222, August 23, 1983). U.S. Geological Survey The City of Ashland United States Department of the Interior USGS Point of Contact Customer Point of Contact Name: Keith Overton Name: Mike Faught Address: USGS ORWSC Address: City of Ashland 2130 SW 5TH Avenue 20 East Main Portland, Oregon 97201 Ashland, Oregon 97520 Telephone: 503-251-3246 Telephone: 541-522-2411 Email: koverton@usgs.gov Email: faughtm@ashland.or.us Signatures and Date Signature: ate: Signature: Date: Name: James D. Crammond Name: Q"6 i<:LA,,ir-'6 Title: Center Director Title: ENT OF Ty United States Department of the Interior O~ 9 a U.S. GEOLOGICAL SURVEY Oregon Water Science Center ~qq~ 3'9aA 2130 SW 5th Avenue Portland, OR 97201 (503) 251-3200 9 Fax: (503) 251-3470 http. //or. water. usgs. gov/ March 19, 2015 Mr. Mike Faught, Director of Public Works City of Ashland 20 East Main Ashland, Oregon 97520 Dear Mr. Faught: This letter concerns our continuing cooperative data collection program for Federal fiscal year 2016 (October 1, 2015 to September 30, 2016). Total costs to continue the program for Federal fiscal year 2016 will be $59,850. The City of Ashland's share is $35,910. The U.S. Geological Survey will provide $23,940 of Federal Matching Funds. Summary of the FY 2016 costs associated with this program is as follows: Station Station City of USGS Total Number Name Ashland Funds Program 14353000 West Fork Ashland Creek nrAshland, OR $11,970 $7,980 $19,950 14353500 East Fork Ashland Creek nr Ashland, OR $11,970 $7,980 $19,950 14354200, Bear Creek blw Ashland Creek nr Ashland, OR $11,970 $7,980 $19,950 Totals $35,910 $23,940 759,850 Attached are two original copies of a Joint Funding Agreement (JFA) to confirm our negotiations to continue this data collection program. Please sign both originals; return one signed original in the enclosed self-addressed envelope and retain the other original for your records. In order to continue providing data and/or investigations for your agency, we will need to have the enclosed JFA signed and received in this office no later than September 30, 2015. Funds are not required at this time; a signed agreement is not a bill, only an agreement to pay for the work that will be done. The Water Resources Cooperative Program operates under the authority of statute 43 USC 50 which allows us to perform this work. The Oregon Water Science Center DUNS number is 137883463. Billing will be quarterly by DI-1040. Work performed with funds from this agreement will be conducted on a fixed-price basis. The results of all work under this agreement will be available for publication by the U.S. Geological Survey. During the course of this jointly planned activity and partnership, USGS may provide unpublished USGS data or information to your office for scientific peer and (or) courtesy review. Guidance concerning USGS's non-disclosure policy will be provided with any review material and is further explained in USGS Fundamental Science Practices. We look forward to continuing our successful relationship during the upcoming year. If you have any questions concerning this letter or the data program in general, please feel free to contact Keith Overton at (503) 251-3246. Sincerely, James D. Crammond Center Director Enclosures - 2 JFA's w/return envelope Cc: To file, available upon request CITY OF -ASHLAND Council Communication Approval- o 'n Agreement with the US Geological Survey Meeting Date: September 8, 2009 Primary Staff Contact. James H. Olson 552-2412 Department: Cp"blic Bering E-Mail: olsoni(@ashland.or.us Secondary Dept.: Finance Secondary Contact: Pieter Smeenk Approval: Martha Bennett Estimated Time: Consent Agenda Question: Will the Council approve a joint funding agreement with the US Geological Survey to continue the ongoing water data collection program, which requires the City to provide one half of the $48,240 annual cost and authorize the City Administrator to sign future agreements? Staff Recommendation: Staff recommends that the Council approve a joint funding agreement with the US Geological Survey to continue the ongoing water data collection program and authorize the City to pay one half of the total $48,240 annual cost. Background: Action Summary The US Department of the Interior, through its US Geological Survey (USGS), continues to operate, maintain and calibrate two stream gauging stations on Ashland Creek, and one on Bear Creek near the wastewater treatment plant. Although the stations have been in place for many years, the joint funding agreement is on an annual renewal basis so that minor changes in maintenance costs can be adequately reflected. The Council's approval of this program and agreement would allow the City Administrator to sign this and future annual agreements as long as the costs remain within approved budget constraints. History Stream gauging stations were first installed on the east and west forks of Ashland Creek in September of 1924. The first stations were cable crossings with a small gondola suspended under the cable. From this cable car, a technician would measure the depth and velocity of the stream at 5-foot intervals across the creek width. This procedure was only done once a year. The cable crossings have since been replaced with continuous data collectors which transmit water flow data every 15 minutes. The three Ashland gauging stations are part of the USGS's National Streamflow.Information Program (NS1P) which has about 4,780 funded stream gauges nationwide. In Oregon there are 183 of these gauges with about 94 of these providing water quality information as well as water flow information. The Ashland stations provide only water quantity data in the format attached as Exhibits A, B, and C. The data is available online at the USGS website at www.waterdata.usgs.gov/or/nwis under the real-time data for:' USGS 14353000 - West Fork Ashland Creek USGS 14353500 -East Fork Ashland Creek USGS 14354200 -Bear Creek Pagel of 2 CITY OF ASHLAND Related City Policies: The council established policy for approval of annual renewable IGA's requires that the original IGA be approved by Council and that subsequent renewals may be approved by the City Adminisfator. Council Options: ■ The Council may approve or reject the attached joint funding agreement with the USGS. Potential Motions: ■ Move to approve the attached joint funding agreement with the USGS ■ Move to delay or deny approval of the joint funding agreement with the USGS Attachments: Joint Funding Agreement Exhibit A - Water data for West Fork Ashland Creek Exhibit B - Water data for East Fork Ashland Creek Exhibit C - Water data for Bear Creek Photos Page 2 of 2 ~i, CITY OF ' ASHLAND May 14, 2015 ATTN: Kari Olson RE: UNITED STATES DEPARTMENT OF INTERIOR, US GEOLOGICAL SURVEY FUNDING AGREEMENT FOR GAUGING STATIONS WEST / EAST FORKS OF ASHLAND CREEK Please find enclosed the Requisition and a fully executed copy of the Intergovernmental Agreement between the City of Ashland and DOI USGS / OWSC and Requisition for the above referenced. Please let me know if you have any additional questions. Thanks, - ~r Whitney Dennis Administrative Assistant City of Ashland, Public Works Department 51 Winburn Way, Ashland, OR 97520 (541) 552-2427 denniswaashland. or.us PUBLIC WORKSIENGINEERING DIV. Tel: 541-488-5347 20 East Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us Page 1 ! 1 CITY OF . ASHLAND DATE PO NUMBER 20 E MAIN ST. 5/22/2015 12883 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 001991 SHIP TO: Ashland Public Works UNITED STATES DOI, US GEOLOGICAL SURVEY (541) 488-5587 PO BOX 71362 51 WINBURN WAY PHILADELPHIA, PA 19176-1362 ASHLAND, OR 97520 FOB Point: Ashland, Oreqon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Betsv Harshman Special Inst: Confirming? NO Quanti Unit Description Unit Price Ext. Price US Geological Survey joint funding 35,910.00 agreement for the gauging stations on the west and east forks of Ashland Creek. Joint Funding Agreement Effective date: October 1, 2015 SUBTOTAL 35 910.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 35,910.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 670.08.15.00.60410 23 940.00 E 675.08.19.00.60570 11 970.00 Author ed Signature VENDOR COPY FORM #3 CITY OF ASHLAND REQUISITION Date of request: 5/5//2015 Required date for delivery: 5/20/2015 Vendor Name nn1 I ISGS/ nWSj Vendnr;Mn1g91 Address, City, State, Zip 2130 SW 5th Avenue Contact Name & Telephone Number Portland OR 97201 Fax Number 503-251-3470 SOLICITATION PROCESS ® Exempt from Competitive Bidding ❑ Emergency ❑ Written Findings (Form attached) ❑ Invitation to Bid (Copies on file) ❑ Written findings attached ❑ Quote or Proposal attached Date approved b Council: ❑ Quote or Proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon Note: Total contract amount, including any Date approved by Council: Contract # amendments may not exceed $6,000 ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Written Findings (Form attached) ❑ Other government agency contract $5,000 to $100,000 ❑ Quote or Proposal attached Agency ❑ (3) Written quotes attached Contract # PERSONAL SERVICES ® F-1 Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Written Findings (Form attached) Agency US Dept of the Interior/USGS ❑ Less than $35,000, by direct appointment ❑ Quote or Proposal attached Contract # ❑ (3) Written proposals attached Date approved b Council: Date approved by Council: 9/8/2009 (attached) Description of SERVICES Total Cost US geological Survey joint funding agreement for the gauging stations on the west and east forks of Ashland Creek - Acct 670.08.15.00.604100 - $23,940 $ 35,910.00 Bear Creek below Ashland Creek Acct 675.08.19.00.605700 - $11,970 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached QUOTE $ Project Number _ _ _ _ _ _ - _ _ _ Account Number 670.08.15.00.604100 $ 23,940 Account Number 675.08.19.00.605700 $11,970 *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. By signing this requisition form, 1 certify that the information provided above meets the City's public contracting requirements, and the docu entation can be provided upon request. Employee Signature: f^ e~/ Department Head Signature: c ` E S r~ Additional signatures (if applicable): Funds appropriated for current fiscal year.- YES / NO Finance Director Date Comments: G:\pub-wrks\Annual Payments\USGS\2015 USGS Requisition.doc