HomeMy WebLinkAbout2015-139 CONT Addendum - CSA Planning LTD
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 14th day of May, 2015, between the City of Ashland ("City") and
CSA Planning ("Consultant").
Recitals:
A. On August 13, 2014, City and Consultant entered into a "City of Ashland Contract for
Personal Services Less than $35,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to increase the compensation to be paid
Consultant.
City and Consultant agree to amend the agreement in the following manner:
1. The maximum price as specified for compensation per the contract agreement is
increased to $25,000.
2. The scope of services is modified to include additional coordination time, outside
of the original scope, between the City and Private Parties resulting in design
revisions that are to be incorporated into a revised land use application submittal
to City Planning.
3. Except as modified above the terms of the agreement shall remain in full force
and effect.
CONSULTANT: J CI Y OF ASHLAND:
BY BY
Y HARLAND Departme t Head
Its Principal, CSA Planning, Ltd
Date
DATE May 18, 2015 dd
Purchase Order # /ol Acct. No.: a (94.01• Id, (20. 70W ; O
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
Page 1 / 1
CITY OF"
. ASHLAND PO NUMBER
--:d 20 E MAIN ST. 8/15/2014 12437
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 018875 SHIP TO: Ashland Public Works
CSA PLANNING LTD (541) 488-5587
4497 BROWNRIDGE SUITE 101 51 WINBURN WAY
MEDFORD, OR 97504 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Betsv Harshman
Special Inst: Confirming? No
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Provide professional land use planninq 20,000.00
and entitlement services on behalf of
the Citv of Ashland in cooperation with
IPCO development.
Contract for Personal Services
Beqinninq date: 08/06/2014
Completion date: 08/31/2015
Processed change order 06/02/2015 5,000.00
Scope of work is modified to include
additional services per the attached
contract addendum.
SUBTOTAL 25 000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 25,000.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 260.08.12.00.70420 E 201325.999 25,000.00
n - fl
Authorize Signature VENDOR COPY
FORM #lo CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM S H LAN
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: CSA Planning, LTD. Total amount of this
contract amendment:
Purchase Order Number: 12437
Title / Description: Per attached addendum, Section B - 2. $ 5000~00
❑ Per attached contract amendment
Contract Amendment
Original contract amount $20,000.00 100 % of original contract
Total amount of previous contract amendments $0 0 % of original contract
Amount of this contract amendment $5,000.00 25 % of original contract
TOTAL AMOUNT OF CONTRACT $25,000.00 125 % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval 1 Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25%, of original contract amount or $250,000 cumulative amendments :5 $100K for Goods & Services, 5
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
® "YES", Direct appointments$35,000 ❑ Exempt-Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 5 25% of original contract amount or $250,000 emergency, including necessity and circumstances
® "YES', the total amount of cumulative whichever is less. requiring the contract amendment
amendments 5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt- Reason: ❑ ---❑Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number ol(1~~_- 5 Account NumberdW-LJ-J~-0d-7P-yd 0 Account Number___-__-__-_--___
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: Department Head Signature: Y V \~A4„r rr
i (Total amount of contract? $5,0M'
City Administrator: t-T' ~
(Equal to or greater than $25,000 or 10%)
(9E /NO [AU)JI1
Funds appropriated for current fiscal year
Fi 11Ce Director (Equal to or greater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 5/22/2015