HomeMy WebLinkAbout2015-174 CONT Addendum - Bertocchi Builders
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 30th day of June 2015, between the City of
Ashland ("City") and Bertoocchi Builders Inc. ("Contractor").
Recitals:
A. On 04/23/2015_, City and Contractor entered into a "City of Ashland Contract for
Goods and Services Less than $25,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to -modify scope of services.
City and Consultant agree to amend the agreement in the following manner:
1. The scope of services is modified to include installation of vertical 7/16 OSB board
vertically placed along 3 interior walls of the bay being enclosed for an additional cost of
$960.00.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONT CITY OF ASHLAND:
BY,~' BY
Department Head
Its % Date
DATE
Purchase Order #
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES <$25,000
Page 1 / 1
CITY OF
-AS H LAN D DATE PO NUMBER
20 E MAIN ST. 5/27/2015 12886
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 013674 SHIP TO: Ashland Building Maintenance
BERTOCCHI BUILDERS INC (541) 488-5358
1860 GABRIEL WAY 90 N MOUNTAIN AVENUE
MEDFORD, OR 97501 ASHLAND, OR 97520
FOB Point: Ashland, Oreqon Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Dale Peters
Special Inst: Confirming? No
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Enclose open bay - "B" Street yard bldq 13,268.00
Install 12x14 electrically operated
overhead door and 1- 3 foot metal man
door. Install insulation on 3 sides.
Contract for Goods and Services
Beqinninq date: May 11, 2015
Completion date: June 12, 2015
Processed chanqe order 06/30/2015 960.00
Addtional amount for installinq 7/16
OSB board on 3 interior walls.
SUBTOTAL 14 228.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 14,228.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 260.08.12.00.70420 E 000469.999 14,228.00
' VENDOR COPY
Authori d Signature
FORM #10 CITY OF
CONTRACT AMENDMENT pPROVAL REQUEST FORM
Re4ui)st for a Change Order` S H LAN
Name of Supplier I Contractor I Consultant: Total amount of this
contract amendment:
Purchase Order Number: /,~8$ (P
Title/ Description: any
- 9f-+eEE y~2v
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment % of original contract
TOTAL AMOUNT OF CONTRACT % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2,50
amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt -Reason:
❑ "YES", Direct appointments $35,000 ❑ Exempt -Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,00 0 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
"YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exem t-Reason: ❑ Exem t-Reason: ❑ Exem t-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number66 Account Number2lPo 0812 Z50 9b g2WAccount Number
.1 *Expenditure must be charged to the appropr' ccount numbers for the financials to reflect the actual expenditures accurately. Attach extra pa es if needed.
Employee Signature: Department Head Signature: a u,~ t tG:
(Total amount of contract $ ,000)
City Administrator:
(Equal to or greate then $25,000 or 10%)
Funds appropriated for current fiscal year E / NO 7 / / / S~
Finance Director (Equal to org Ater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 6/30/2015