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2015-183 Agrmt - Hunter Communications
N Ti E ~C! ~ • • Order Creejorz Data" '`JU 1014/2023 communic ati.dn's Order Details Order ORD- i CircuitID(CID) 555100108 Quote QUO-02891-MIX-V.0 Customer PO f. Account Manager Sam Ackley 541-4141420 sani** huriter,Sber:edm Field Engineer Micah Sinclair 541-414-1423 rnsii- clair hunterfiodr.com Pro]eetManagar .10sica.Wodds :5,€1-4i -aB57 li+/o&&(bi unterffber.corn i CusromerlBiliing Information, -7 7 y._, • T' - ~c~p~- ~•2F:='/~~~y~ 0000000049 I :•y. _ - - .'L°llU Jt~f,l~ ~ •AU_7.^•149: = . 20 E. Main-Street '(~ilrtiy a;a;, ' 1y City of Ashland Ashland, OR 97520 ~,Michael Ainsworth 541-552-2316 ainswrn(~ashland.dr.us ; 5iLC1n° inF{ICii Dan Hendrix _ 541-552-2441 Dan.hendrix nash[and.or.us f t; ,;;}Ijj; J:i Jamie Snow/Sarah Henricksen 541552-2010/541552-2059 aavable@ashland.or.us $864.00** 36.]inonths All Circuits quoted subject to available qualified facilities. i MRC; Monthly Recurring Cost NRC: Non-Recurring Cost "Renewal- No NRC MRC is disbourifed from standard cost of 3900 00. Said discount wr7l be apprred monthlyfor3d month's from the seivioe acgvatlon dafe. Discount is subJact fo change with anyservice mo~fica6olis requested by Cusfomerthatresultln a fowerMRC lhan 66glna113i detailed hereln. .Service Info`mation Product Fiber Loop (x2) and 1AOMbps Ethernet Transport Service A Location i Service Address Ashland Police Department E3andwid'dz POP City, State, Zip Ashland, OR o; J13 AddrBsses Required •ti/a } 14un'er POP Construction Required no Interface Port i • i Local Contact Dan Hendrix Z {Location ` Service Address Medford Police Dept. Band>rrrdtn 100Mbps EIS Radio Connection POP Cily, State, ZP Medford, OR Construction Required I Hunter POP Interface Port Cn&y Local Contact Dan Hendrix Page ? - city of Ashland Hunter Initials Date QUO-02891-N8M1X-V.0 Ct4stomer Initials ' Dale ~~?y r~ H. U hl L1 . E R ; ~©rl~rr~li~r~u6a~QOr~~ Dc ceiPtion ' . geevice Motes..- Customerto,receive: Contract Renewal- i Sitegi -Ashland Police Department l a $300.00 Fiber Loop Customer to receive a monthly discount of $36.00 fob a total. Site ix2- Medf6fd police Dapt. Radio Conr►ectiora MRC of $564.00. s o $3010O.Fi & Loop o $300.00100Mbps Ethernet Transport Service o ($36.00) 36 mpntb disc6ttnt -Special Terns and Conditions-' NRC is pending completion of final engineering; any changes to NRC will beset forth in a mutually agreed upon change,order or addendum to this SO. ` Order Acceptance On behalf of Hunter Communications ("Hunter"), the undersigned authorized Hunter representative hereby submits the above services proposal to Customer. i he offer becbmes'effective when accepted, signed, and returned to the.undersigned bj Customer. l The term of this Agreement will begin upon service activation unless otherwise indicated herein. This Service Order is valid for 30 y all l days frdri the date of•issue ("F,xPiration pate") R 9d if it is not acceP'ted 'and made effective b Customer Priortd Expiration Date i pricing, dates, and terms are subject to change. i Name: Richa W. R _ Q j { iuntdr Title: Pr i Vent( Car iifi pications Signature:' v~ Date: . - - l 1, the undersigned Customer, have react, understand, accept, and agreeto theterms of61sService Order.This Service.order is ~ subject to the Hunter Masher Services Agreement ((VISA) and the HunterAcceptable Use Policy (AUP), available upon request and posted to the Hunterweb'site NAmv.iiuhterfiber.com). Additionally, L understand that all changes to this Service Order must be in writing. Any changes to this Service Order may result in a revised installation date and additional charges may be imposed. The above rates do not include any tages, fees, or surcharges appiicWe to the service. Name: art CitV of Ath.land Title: I Signature: Daie: - 2fid- c0. riqrAAti7s':•c-- Page 2 - Citq of Ashland Q - QUO-02891-N8R1X- V.0 I rommunications Master Services Agreement - Data Services V01.1.0 1. SERVICES 1.1. DATA SERVICES 1.2. INSTALLATION SERVICES 2 2 2. TERMS ......................................................................................................................................................................2 3. CHARGES .................................................................................................................................................................2 3.1. DATA SERVICES RATE 3.2. INSTALLATION SERVICES CHARGE 2 3.2.1. UNINTERRUPTIBLEPOWERSUPPLY 2 3.3. LATE PAYMENT, DEPOSIT, ELECTRONIC BILLING 2 3.4. TAXES, FEES, GOVERNMENT CHARGES 2 2 4. SERVICE LEVELS ......................................................................................................................................................2 5. HUNTER FACILITIES AND EQUIPMENT ..................................................................................................................2 S.I. REMOVAL S.2. PROPER ENVIRONMENT 2 S.3. DAMAGE 2 . 2 6. RIGHTS AND OBLIGATIONS OF CUSTOMER 6.1. INSTALLATION 6.2. PREMLSESACCEss 2 6.3. ACCEPTABLE USE POLICIES (AUP) 2 6.4. SYSTEM INTEGRITY 2 6.5. HUNTER EQUIPMENT MOVEMENT 3 ' 3 7. TERMINATION .........................................................................................................................................................3 7.1. CESSATION OF SERVICE 7.2. CESSATION OFACCESS 3 7.3. TERMINATION FEE 3 3 S. NO WARRANTIES . 9. EXCLUSION OF CERTAIN DAMAGES; LIMITATION OF LIABILITYAND REMEDY; EXCLUSIVE REMEDY .............3 10. UNCONTROLLABLE CONDITIONS 11. SEVERABILny 12. GENERAL PROVISIONS 13. HUNTER COMMUNICATIONS ACCEPTABLE USE POLICY FOR HUNTER IP PRODUCTS AND SERVICES ..............3 13.1 PROHIBITED USES OF HUNTERS SYSTEMS, PRODUCTS AND SERVICES 3 13.2 TERMS OF SERVICE 13.3 HIGH SPEED DIRECT FIBER CONNECTION 3 13.4 INTERNET PROTOCOL ADDRESSES 3 3 HUNTER communications HUNTER DATA MSA - Vol-1-0 The terms* herein apply to Data Service orders or Agreements ("agreement(s);' "service order(s)I" or''contract(s)") between Hunter Communications ("Hunter', "Contractor" or "Provider") and Customers ("Customer) utilizing Hunter's Fiber Optic Network (the "network' or "system"). --k= CQetamershan ourclate and Hunw communication. IHUnter) aa11 provide to mama- damaCC to Hunters taemtic and/or equipmene atany IooGon arWrC from customer; na uCanm• IntmLanal aeL unauthorized mainteronce or other cute within the reasonable control of Cu;tomor, It: amploycG or agents. in 31Daosemeez. OZb servla: permltaeecbyCUstamerto Hunter: telemmmunlmtlorns:ystem to the event of any less or damage to Huntds facilities or cipupmmt for which tv:tamer Is gable, CU:tamor shall receive:arvlm(;) indloted on a service order or a¢ecmcnt(huea(ar'Agreement') at the point of delivery looted. mimbure Hunterfar the lcerofthe reasonable ma o(repalrorthe named m:cofreplaument at the :mice location(:) a Indicated therein. The point of delivery L the taeelon where the network and c.marc ryaem arc intemennceted. The dab sorvicc provided :tall meet all sorv)a standard: set forth In S. Right; and Obricatiorc of Customer. stction4 of thLAgreement 61. IncoUatlom Customer shall at IL expense undertake all nacary preparation: required to 12. fasbnation SorvrcG Installation :erv)cc consist of coordinating with Cu:tomar•tha necessary comply with Hunter: Installation and maintenance InaruNom Such preparation-. Include obb;ning all necessary enCtneering, rte survey, .system configuration and other:mrvcc neacry to provide Cu--wmer go= Swiccs, cement: for the in:Lillatlon and use of Hunter facilities and/or equipment in the building, including cars for These :.M=shall be provided up to the data that the service testing is completed based on Hunters customary nmeaty aRt Mtlks m bugdln¢; mswbiC that my floor loading limit: will not be acceded; providing suitable testingprocedwes andthc;avicels avatlabtm m the Clstomer('the service acteptamx date'). acmmmodadom,foundationcand an minanmentmmecttht crnLar mcnbl spodficationsforHUntrrIncluding an necessary trunkinr mnules and able tray ; providing sunable electric power and any other utilities needed by In addition, Hunter win provide the equipment (mnealvdy millumd to a- 'Hunter fadllticn ncccaryb mica Hunter to Install, tea and or maintain Hunter: facilities: and equipment; prwldlnc a suitable and are working Customer:facIfjtles to the network mvbenmmt for Huntds pcraici, Including an mulmrunenc are from environmental hoard:, and taking up or removing, In time to allow Hunter to carry out Installation a scheduled, any fitted or fixed near cwelnG, tailing 2.7Crma,A¢irmenewUl be cHeegve uponthmdate rkemted by Hun[erand shall centlnuefarthcamountoftlmc sgc; aspmded m)IinCs and partition cover Customer will provide Hunter with access to an edting conduits, a:xtfonthinthe scrvtm orderfrom the:ervice start-up &to•undezz:oonertertnlnated asprovidedtherdn. In the racewaysandetetobekredlnoblepathway.ByacmpdnCan Agreemmtcu--[omwlmplldtlypmvrdc Huntuwlih eventwrittm notice L•nocfivmbydthwpanymt=lmtcan Agreement at[=-.t30 day: prorto thetenninadon pe l:dontowcanyavanabiemndulmfnafdpathmy. date, ofd Agreement :lag automatically revert to a month-to-manth :ervice basis on the some ten= and cc dition: veopt forthe rutespcdned In sold AgreamentThe rate for each extension periodshzg be the rate than Humeri netrcponslbieferthe condition ornlt rate ofamf Cusomerprovlded ar=Ltin6mndults, mcnwal. and In effect, z: pubnlrcd byHwtu, ztic=2$ days prartaterminatlan date. etc tobe,sad In table pathway, Customvyvaran[^^s Wtald pathwaymeerall required fill rate op idtle and that all component; o(sold pathu iyeamplywith NEC (National P)ecufeCode) recanmerded'bmd ratio-: If, 3. QarC=Huntua¢eestopmvide dab.trvicc(orwhtchC =Mcragrc=taprbvldemr&derationa:auocd durinCthe=Weo(Insbtlatlon,HUnter encounters=amerpravlded WnduttwhichLunu:able duem ea:=Ave In a oervrecerdworAgreament fill rate, band ratio orcondidon (coshed, blocked, mLtng, ate) additional material and/arlabormay be required to cmpiete kl:WlatlomAdcRtlanal materal arlabornecdedm mmplete h[stagadon shag rcqulm prlorauthorization 31 Dab services Rata From the:ervta start-up date, Cuccomer:haf pay the rate spedned In Irybothpartlcin thefarn ohsigned'Chzngeorders Cuctamce. Agreement for cacti month a(:ervlce. If the:mlm does not begin on the first day of a bUnna cycle, than paymene rocthe DrA man[h:hzU be prorated on tidally bale. All accauntwgl be tnvotad monthly, and all Wry change: to the pk..lol Installation kngth:, delays mused by adverse alllmak mntgtiora and/or material sum: shaft be paid bythonVm orflftcenth day of the following month (the-due date'; plca:c,cc[me[= orconba rcquktmmty and delay. mused by other contractor.and/or subcontractor: made after notice to proceed will umrrrrahvnrrrnbeemm far details _ require a writeari -0-cc order and be considered due upon ompleifen. Earn oaummm will be reviewed an an Individual ba.Ls, (unless otherwise zeroed upon by Contractor and Customer) and any additional cost; Incurred will ,rro 32 Installation smrvicc Oarge. Cuaomar:hail pay the Installation charge ('Non•rccuming charge" be the responsibility, of Customer, Ail required changes will be described as addltimal work' and be billed or'NRC) ;pcdncd In In Orstamcrs A¢eementfor tux lnzzllationswkr: provided by Hunter Unlc othawL•a acmrdlrgly oniyattawrimtri approval ha been reviewed and;i¢ned by both panic describing material, Wborand ;peciried, a Maternal: Deposit In the amount of 50'/. of the win[ NRC win be required an pmlacts prior to mmpenation rcqutremenc commencement The remaining NRC shall be due and payable upon an;Im Instillation or the fiber terminating hardware and therefore c'tabll:hlnC the due date of the Installation charge and any prorated data services for the Contracror:halt, after notice from Customer, mrtmtmce work At ash time, Contractor may designate resources staff-up period and mntinue dlllCmtly In the perfemmzncc of.uch work contractor slag employ:u idmt acv, work:ufndent hour, and/or:)dtc so a to complete the requkcmmawlthln the tie frames noted In an AgeeemenC If no time 3.2.1. Unintarruptiblc PowerSUpply. Customer shall provide a form of unintemuptlhle power for the frame for completion are provided, Contractor :tag complete ail servlm activation requirements within a Mar termination hardware and any Hunter facilities or equipment at the Cu:mrnertom1an. If the Customer due rommlateptrtod oftime nottoaaad so-daysztwthectimatedstart dam a.6matedaartdzm:tS)f rvcday:" not provide an -Interruptible powersource, Hunterwifl provide aneforthe prim listed below, sooner, afternoticeto proceed ha; hem given by Customer, mateiaL have been received and all preparatoryznd preliminary requirements of this proposal have been satisfied, Including the receipt of an necessary technical APCUnlnterruptlble PowerSUpply. $200.00 (one needed for each lomtlon) Inramnallonfmm the Cuaomerand anywerk orcolcvuaton permits a sociatrdwith the proJcm 3alate Paymmt Depo:r, DearenicBnling.payment: racelvedalterthe due timmaybesob)eatd Forthc purpose of ehznget:)to the contract the following rates are Lobe used unless otherwise agreed In writing, 1.. chart. at L"✓.permon""he unpatdbabri-tthedLxtlonor Hunter HuntermaynequlrcOCmmcrto standard hourly lnb.,.m peremploy-111 be billed at586A0 parh-Thl. hourly met does not provide forany payadcpo:itEnadcnaaftheprovisianofartye ice. Hmtar:hall hold arry:uch depmltin a non•Inwc[ bearing mteraI (•Adv A-oil/rockmndido=ContmaorwMmtbehddrepandblefortmremavalafanymatuhtor .mount and used to satisfy in whole or in par) any obligation of Customer under an Agreement Customer can obstructions such a lava rock, large boulder., and.•tonc concrete slab:/Jdawalks or any other material- not sign uD for aeuune mamgemmeonnneac~w,..+.hunrrrnbt*.eom. Online billspay, auto hllipayand o-hgltngoDdons normailyremoved hyhand trmching erby baekhochucketamenment). are available. Hunterwill accept payments via checkACi or credit card Ma/MC only). An invoice: win be:enc Aa r man unless Custamerrequex e-bnlfnC Via annne zecount management-There will be a $75.00 returned rheckfee 62 Premises Acat«. Customer shag pmlde Hunter or other persons authorued by Hunter with on all returned check. acct (on both a routine and emergency baits) for the Impianmtatlon of all sw&o acceptance datts, Customer will provide Hunter reasonable bmc to the Customer premise: where any Hunter facilities ar equipment are 3A.Twits, Few, Government Charges. Customer agree to pay any applicable bxe:,franchisse fees or InstalleE. Humerstall not birrcpon:Ihleforarryfault on the network orakryfagumto pcrfonnthe pmldo=Aran other zov mmmbl charges Imposed upon Hunter Communlotma-by governing bodywlthJurLdIctlonal authority Agreement to the indent that Hunter, In good faith, requires access, and any such faults or failures or the overthl:.trvice arfar Ise of public rtChcofways and/or eaemenm continuation thereof arc a result of the (allure of Customer to provide aoac to the place at each location where Hunter facilities and/or equipmentarelnsbned supporting the falling:arvice or connection. a service Lcucts. Hunterwlgaucl;ercaonableetforL-toprwfdelnttmet.miceana24-hour-a•day,7-dzyptr weekba,r:. Custamv undtM-11: andocknowledgcthzt Hunter does netwurantihat Its lntamet:erviotwtil be Cal DUdng(mplementatian, Hunter will normally carry outworkmalutred to lnaaU and/or repair Hunter: faoTinc providcdwlthoutlnterruptlan. Customer also understands thatthe rate andspeed for thls.crOce L based on the and equipment during Its normal working hour. but may, an maonable notice, require amc at other times. At utilization of burstable data trunstnLtlan methodology where the full bandwidth mntraaed for Is to be utilized in Customer; request Hunter will carry out work to install Hunter: focilldc and equipment outide Hunters mortar burs-only and nob continuously, unless otherwia indlomd In Cuaemer: Agmement Hunter may monitor working hour., In which eventOzaamer a¢ecto pay overtime and any other appropriate: charges acted between Customer: bandwidth utilization In order to were that Customer,. tranaril:,rons are within burnable udncatlon the parts. • rotegulddinc These LVlddlnc zrm:ub)ect to darigc ntzry tune by HunterzdrnCln iL ale d4•eretion, and ail such chmSesshall be binding upon Cutomoruponwrltun notice to Cu.-comer by Human (b) AnY aut•of•Pocket mats, rea:onabty Inmrmd by Hunter, as a mmequenm art the dmnWi o! acce : by Cv:mmer (or bulldfne owneri to any location shall be paid by eueamec Hunter shall advise Cs[emer of amy arch cost on z In the event of a dab :cNia outage deemed m be at the Hunter service Iavd, Hunter will have a mchnldan m:e•byoz. bast invcdgetinC the L=c within 4 hour. area receiving notilfcatien of the outage from the Customer an the assigned service number provided W M=mm With respect to a failure of continue= Interruption which Ls not acu:cd a; 63 Amcpbble Use parities (AUP). HUMceZ Acceptable Use POnry(AUP) Is pasted to our web:Im provided In thLSCWon ar ctharwLccwhichcmed-24mrceartJve hour. In duration, and ofwhtch Hunter receives (wwwbunterfrb .cam)and L• to be ackwwledged and mown by the CUssome at all reasonable time Cictomar wrlttm notice within 48 hour ofsudi fanurc or lntemuptlon, Hunmr:hall credit CUaomers aaountwlth respect to shall complywlth Hunter. acceptable use palldC. The aeccefable use poBdGart mhlaam chance at anytime by the affected-Ica by an amount equal to one•thWeth afthe remmingmonthly charge for the service far each 24- - Hunter acing in Ii: =[a discretion, and all such changes shall be binding upon CUaamer upon wrirm notice to hour period during which the failure or Interruption continues.Thl.cefft:hell bethe=to and excl=lve remedy of Cwtomaby Hunter. Uctomerwith respcatc any Interruption ortagum of the.mica (a) Custemer:hall be responsibleforrhe me and compatlblityofcquipmmt or software not provided byHUntec In No such credit shall he due, hmvevw, If the lntemrptlan L mused by reasons beyond the mamnable mnoml of the amt that Customer use equipment or software not provided by Hunter which impair onteme- Dam Hunter orfarma.ana related to scheduled network maintenance. service or the network customer shall nonetheless be liable far payment for an service, including without Ilmibtion arrysorwae provided byhuncar. Upon notice from Hunt rthat any equipmentor.oftware not provldcd s. HUnterfacilesand Equipment AntrHUnurfadUtiesand/orequlpmmtln=licdoncL=mersp=Lcsh;U byHUntvL mudnCarLllkdya mice an hoards Interfermcr,or:wlce ottrirctlan, CUaomer:tallMmcdiatdy bean remain the property ofHUntamd may be repaired ormplamil atanytims and removed at the vannlnadon eliminate the likeilhood.anhaard, InterferanM or:trvia observation and if Customer fag: to do:o,HUntermzy olsecvke,an may he u:edm arPPly othmrasmmcr: o(Hunterwhetherernot artist some pranLc. Normtar takcatdtactlonaltdeemsregWcedmellrtiinate mesh habitt,Wterfaencearsekvfaoharuaton. other charge :hall be made by Customer on Hunter for placing or maintaining IL facilities or equipment upon Customer's preml:cc Hunter shall be mtltled, at any tima,toofnx W Hunter facilities or cqutpmmt a label (b)CUaomwwN oNyconneatothe network using Industry standard equipmentwhich mmpUes an Ls compatible Indicting the interest of Hunter. After at least 48 hour: notice, Customer will grant Hunter Communlodons or with the -la specification; set forth In applicable tedmiml pubncaddns. Notwithstanding the unemklnC of cooperate with Hunter Communiction: in obbintng reasonable assess to Its premix for the Installation, Customer in the prior srntcnm Its In Hunter: reasonable opinion, the technical Integrity of the network or the opmntlon,removal, repair and/or mnlntenana of %hefacilities and tqulpmmtfor%he:ewic hereunder. In the arvice being pmWdedoverthe networkto customer worry other third pzryLs beingltopardLnd oils likely to be event that Customer doe not provide Hunterwlth the necesaryacec to remove old equlpmentznd/arfadUtlc jeopardized a a=lt ofthe connection of any C=omu promise equipment io the network by Customer or by after the termination of:ervlce upon mcelvinenotifcation a: Indfoted above. Hunter mayassc a fee to customer any other aNulry, ffor which Customer Ls rotpotislble, Hunvr may aspen the pravron of the:=I=to any equal to the moll cost of=id equipinentand/.rfaclUtic plus 20L coiecttanwatfaaed. Following remedial action by Cstomersitisfaaary Humar,HUnterwgi rdnsbu the smIce provided through that connection as;eon a: possible. Si Ramoval. Customarwnl use reasonable efforts to ensure that Hunter facilities and/or equipment are not removed or mused to be removed by any person, other than Hunter or without Hunters prior written (c) Huntarrewa: thc tighten allow orrefose to allow arty mzke, model ormftwzrc revision cf c ustomer-pmvlded consent cqutpmentto be u:edaaCatmwayto amYnetwotkacoc. CustomerwUi moDeratewithHUnterln:ettlnCthelnltial mnOCwa tian (a r IC equipment's fnter(a m with the network 5..2 Proper (itvlronmme cam-or ahail tea rcasonable emorm to keep the location of Humors fadiltlasm6for equ)pmmt)n the proper a nilronfnmtazspednedbyHUnter. (d) Hunter may from time m time Isom technical 1n;mcdons an the use of the network to a the proper functioning afthe;ervices of the protection cliche network from damage or detafomgon. CustomerwnlobxNe Sa Damage. Customer agree to ocad:e due ore and mutton to protect Hunters fadatic and technlcal instruction:. - equipment from the wcothet vandanan and other Potential problems. Customer :hall be Wle for any lo: or 2 r~ HUNTER ^ V communications HUNTER DATA MSA - Vol-1-0 6A System integrity. Cu2amerto cumanyvioiatlan (other than fallure to pay) of theprovIdons or an Aereerrentwlthla 30 day: after revJvinCwri=n nodfiotton from Hunter. 131 Prohibited Uses of Hunme -Systeres, ProducsandSwlcc. 65. HurW,Equipment Movement Customer L obligated to obtain written approval Gam Hunter 1 TraremIrlon,m;tribudon orscoroCe ofanymatorlal In violation ofanyappROble lavar rccuLdan prior tb movinganyof HuntrY: equipment MovfnC of equipmantwlthoucauthorItAtton may cause damatesand/w L- prohibited This Inciudc, without lW tation, material protected by copyrleh, trademark, trade an p.tam A a ssimit-caused outatc, due m the moving of equipment wlthoutwrittan authorization, will be the secret or other intellectual propertyrlrM used without proper authorladon, and material that L miercponslb01Tyofthe Cuctoma. Cases forrepatrPerformed byHuntcr tceluil t-as a rcultofdamaec due to ebaene,d<Lmatory, mncrltvrc an nrea>t tbrme ervloltec uperrmnerelb,r. movement of Hunter equtpmcne shad be borne by the Cu temw. No dcducdom to blight wN be made for 7. SendnC untaRdted man meta; Inducne the stndlne of slunk mad" or other adverdslnc Customer-Doted ounces material to individual: who did not cpedgolly request such material (ab.'a•mall --pm*). This Includes. but L not United to, bulk mailing of comma dal advertsnr. Informational 7.Tcmi=tGcn Elthtrparymaytemdnate =Arrt =tforcataaprovidedwrittennotico L-Civmtheothvpzny announccmcnG, and political trac.ItaLo Include pxtrngthe same orabMar message to one or :pedfylnCthe cause forLermlmdon and requesting ameafanwiWn SO day: fortagure to pay a arm due, orwltnln mare newsCroup: (exca:tve ar-pasting or myltipla•DONnCI. Hunter account: or:wicc may 30 days for any ether =use, and inch cause L not mreaed within the applicable period Ouse L amy material netbe uccdto coAaczcepQtsto mo=Ctssentfro n another latemttsmIce Prmidawh=these breach of the terns of an Agreement, including the (allure w pay any amount when our, the fi fnC of a petition in ` mcaCesvlolamthis Policy cittatofthe other provider. bankruptcy by or against Customer or C=amels InablRty, to meet obligations when due; or failure of Hunter to 3. Unauthorized use, arfarginC of mall header Information (c g., sspoarng'). provide services as detailed In the Agreement In the event of a failure to pay a sum due. Hunter may choose to d. UrautharL•ed attempts by a W a to gain ao;= to any a¢ounc or computer resource not tunporarily tluNnte service In geu of terminaWC aid Agreement Fora vice du WwGen(s), Huntvmustfollm belongingtothac user (act,-cmcklnCl. All notration guidelines cclatiacw Agm anenttermiratian.ctfatth hvdn. tatheeventafalmlet deactivation, S. ObeiNntornuanptinCto tabu-is imbymymwmordevl¢withintmtto avoid poymcnt Customer may have smIcc reactivated by paying all stun: due. Hunter may 0 SSO.00 -mlot mmnnectlam 6. Unauthorzed acie z alteration, do ctlory or any attempt thereof, of any information of any fast Hunterwdl provide additional Information upon request Hunter customer or cnd uses by any mans or device. 7. lfnowlnaly, engage In any activities that wig arse a dcnlaFofaervlae (tg, -MchmnL•cd number 7-Lr^--tion ofS=1cAc. Huntermay deny Gstomeraxc to the networkand cea:eta provideall or sequence atadc) to any Hunter ot•,torter. w end-usa5 whether an the Hunter network or on pan fany-lee; described In Cu'tome - ACreemantwlthatt hrodcm IfCstomer. moth-provider'. network (a) vrolatsanyprovldon ofappU=bl.... ptabla use pollcta:, n. UdnC Hulhte. Products and Strikes w Imafve with the use of the Hunter network by other (b) angacc In any conduct or activity that Hunter. in Is sole unzrttion, reasonably bcllevG astorna; orautharized .r- causes: a risk that Hunter may be subjected to dvl or criminal RGCadon, charges, or d=2Ce:, or, 9. Any open wirdaw network Is strictly pmhlblted. Any Type of umuthari:ed :-Ica:haKng will be Cc) would cause Hunevtp be dented aco=or to lase services byHumaf; Intametprovldar, sc;mhad for and immediately Idendried.Any Gr-•tomer unwilling to bring dawn any such network wig be terminated 72 Cessation of Access. If Hunter coasts to provide or dentes customer access to the network pur'uantta thL-seaton, neltherOUstomer norany ofies costumers dull have anyrlChr Each Hunter IF customer 1, responsible for the aedvide: alit: customer ba (MlArcentative or end-user and, by (a) to acc=tivauch HunteranymaterlaL.-tered on the Intone, accepting swim from Hunte, L aCrecinC to eKwe that Its w:tamer./mprcemodvc or cru user, abide by this (b) to obtain anycredits; otherwise duo %a Customer, and such creddtshaR be forfeited, or, Policy. Complaints about eustoman/repreentatlves or end-user of Hunter IF customer will be forwarded to the ()to a== third party:trAcce, merchandise w Information an the lmgmet throuCh Hunter. Hunter IF cstamels posmmuster for aWoe. Ifvloladorms of the Hunter Communlotions Acceptable Use Percy or HuntershaUhavenorcpon*UlrytonodfyanythWparrypmvid=cf,=(c LmvchandL•e or A=pmble Use PolicyforHuntvlPPmdu=MdStMccsc=r,Hmttr=ervCthertChttotennlnateservi=with Informadan of arty dLwntimmnm cf arty service puruantto thl,sexton, nw any rcpon.fbnrty or take auian to stap the offendirw. cu-mmv from vloladnC Hume(: AUP a; Hunter deems appropriate, without farany consequence resulting from lark ofsurh notifIadon. notice. 0 73Tarninatlon FCC Either party maytvminate an ACeemotupon30daytwrittmnotl..the 1321emc ofS-ka.TO ensue that an Hunter Netvorktsem. expaltrut: reffable:ervlce Hunter requires user, to other party (o-mall netil ation L Allowed, Hunterwill receive such notlUcadom at contracts@hunterfiber com). adhere to the forlowlnC terms and conditions If you have any quazdans ar concems regarding Hunter service, oil Upon early termination for any mason, other than material breach by Hunter CommunleAders, or if Hunter the appropriate =Met lLtad on yaw monthly 6Uting statement Cbk Modem customers need to contact their terminate the Agreement for cause, anyand all Ghstalladan waiver., a4 rates and ehargc aavally lnenrted up to respective LSP. the date oftemdnadon, as well as the full amount otherwLse due to Hunter Communiadons ovvthe full term of the Agreement, will become Immediately due and payable by Customer to Hunter Communlodanz, unless 133 FUCK Speed Direct Fiber Connection. oth-L-efndloted. S. No Warmndc. To the went permitted by applicable law, Hunter L providing the:ervtcc and the ytem O No reselling of bandwidth services; my wireless devices dlArlbudnClntamctac= or bandwidth (Including but not limited to the HunterfaclUdc and/or equipment and anyA.=to the network) as is and with an on Customer prernLc:W be seemed and Identified to Contractor. faults, and hereby dsdalms all otherwamandc, If stay, either oryr=, Implied. statutory or otherwise with respect to any of the system and services provided or to be provided under an Agrecmen, IndudinC but not limited warranties of metthantabniry, fitn= for a parlcolar purpose, or lack of vir sc; lade of nccgzcnce or lack of O Bandwidth u;ewRlbe monitored at the HuntaHeadend workmanlike eKort Should a Business Ser jec:Ite exceed the maximum setabxd bandwidth contacted, you will receive a nadfiotion ' Huntermakcnowarranty. mqulringyow;ervla level to be upgraded to match the needs ofyowbestn ss=Ca, (a) oftitle. quiet rn)oymentortickofinGlngamentwith rcpetxtothesystem arservicc; Web HostlnC Savices are permL^Ible uses, such as a marketing firth hotlne pages for their astomer_ Other (b) thatthe operaticn ofthe ytem cr.m;=wiU be uninterrupted or ararfree. swlces notyetlmpiamented maybe allowed bywrltten consent of HumerNetworkAdmtrit tradon. Me latemct Protocol Addr== Customer may request provislon of Internet Protocol (IF) Addresses by Hume, 9. facciusion OfCatal.D.=CG Umitation OfLiabillryMd Remedy, Exclusive Remedy. To the maximum extent and Hunter may provide IPAddr=cto(w=mvinIt:sale castration. Humtttprovided IF Addr=OwntrXp At An permitted by opocabic law, In no tuentwili Hunter be Rablt under any contras, negReencq srrtctllabnlty or other times Will remain solely with Hunter, and Ostomer had have no rlCht to Lee any Hunter provided IF addresses theory for Any special, lnducc, Incidental or consequential damoCes (indudna but not limited to damagtsforloz of except A: permitted by Hunter during the term of Oraamce-ACreement Hunter, in it;ole and absolute deaetion, profit for confidenziai or other Information, for bush= interuption• far personal Injury, far loo of privacy, for may also need to change or remove any and all such IF Number. and Add==, and will do ;o with a minimum failure to meet Any duty Including ofCood faith or ofmasemble arc, fornegUgencq and for anycther pecuniary of noti¢ of (30) days to amaomar. other las whaesetvv) arldnC out of or In tam/ way related to any breach by Hunter of this Agreement to the provLon or use of or Inability to use they.tem ors=I=or otherwisewith ropes to anysubject matter afthf: Hunter's allootlon of IF Addicts Is limited by policies and protocol: setforth by theAmerlam Registry for Internet Aereemen, even if Hurimhas bean advised of the pts:lERity, ofsuch damaCm Number. (ARIN). Hunterwnl periodically mvImIPAddr=usage, and IfitLdtterm(med thatamstomul- na._lmn Hunterprovided IPAddrr..c In accordance wlthARIN'spegots, HunterwlU revekcauthorbatiento use aid IF Humes total liability to Customer under this Agreement and the transactions contemplated hereby, indudnC Addr= All IF Addresses provided to aetomerby Huntermtstbc utilized wift 72 ho= ofallootiar if without Umldtion any RablUty, of Hunter for an, daruagc of any nature whaesoevar, IndudInC without UmltaGon allocated F? Addresses are notutnlzedWithin thiss timeframc Hunter rcarvc the right to retract any and all unused direct or actual damaCC :hall be limited to the direct damages Incurred by Customer In actual and reasonable IFAddr=tswithout notifyinC the crient m ilance on the system or.mt=, which damages shall no, In the aggregate, exceed 100" of the amount having actually been paid by OLtomeno Hunter In the twelve month paled Immediately preceenc the date an which the brad, givln; rise to the damages occurred. Except for the provision of sect to Customer. account a: specifically provided In section a, dime riche and remadies Cranted to Customer under this section 9 constitute Customer. sale and odusive remedy ac*rst Hunter, it. zCcrm, officials and employe= faranyAnd all dalm: arldnC understirutary or common law or othatwbe. There are no third party beneficiaries of anyAgreement Ca=mcratgcCthat Hunter shag have no RabMtyforthc negligence, produces, w Ice or welidtc of Customa, of a=atts; of duciopet or consultant Identified of referred te Ctaamae by Hunter, or of any other third party, Inducng but not Ilmlted to liability for the conten, quality and accvmo/ of the foreCafngwhich areJctesdble by use ofdhe.-,,tern orAmfcc of Hunmr. 10. Uncerumllable Canditiorm. Neithee;arty shaU be deemed lnviolnt;= of znyAc c=cntif it L-prevcmcd fmm performing any of the obgptions underaid Agreement by reason of:evarc weather and storm:: earthquakes or other natural oseurences; strikes or other labor unrcs; power failures; nudar or other dvg or mnimry emvCenderaca of I.&I.Ilvrjudidal, executive or admLd-tmdve outhadtic or any ether dramstsncos which are net within it reasonable coma C 2L Sev=bIlity. In the event that a court Cowmmc=l agency, or reculatory body with proper Jurisdiction deternfnCthat arlyACre=entoraprov6fencfaid AgreementLuur awfur the Aereemen,orthatprovisonof the Agreement to time extent It I, unlawful, shall zarmimte. If a proulgon or an Agreement Ls terminated but the parties on legally, commercially and practicably =minus without the terminated provision, the remainder of that ACaenentshz%continutIn effect 2i Genctal ProvLlans Fapwe cur delayby dither patty to exerdseany riChtar prlvUcCeunder anAgrecmeneand/or the terms herein will not operate a: a vniver of much right or prlvileCe. Cu=mv may aafCn an Agreement only with the mment of Humor. An Agreement consitutts the entire understincng between customer and Hunter with mpealoSavim provided therein and supersedes any prforArfeanents orunderstandli r, vL Hunter Cammunimtlom Acceptable Ust PotfcyforHunty ip produ==d Strvicm Hunter Cormnurdeadant ptable Use PoRq- (the -Policy-)rorHunterlPProduRtandsmIces L-dedpmedto help protect Hunter, Humes =-W m= and the Internet commuNy In general from Irresponsible or, In come o=, _ Illegal acUvld= The Policy L a nonuclusfve list of the axiom prohibited by Hunter Communladom Hunter eemmunladats reserves the clCht to modify the policy at Anytime. H U N T L• R c o m m u n i c a t i o n Hunter Communications Acceptable Use Policy for Hunter Internet/Intranet Products and Services Hunter Communications Acceptable Use Policy (the "Policy") for Hunter Internet/Intranet Products and Services is designed to help protect Hunter, Hunter's customers and the Internet community in general from irresponsible or, in some cases, illegal activities. The Policy is a non- exclusive list of the actions prohibited by Hunter Communications. Hunter Communications reserves the right to modify the Policy at any time. Prohibited Uses of Hunter's Systems, Products and Services. 1. Transmission, distribution or storage of any material in violation of any applicable law or regulation is prohibited. This includes, without limitation, material protected by copyright, trademark, trade secret or other intellectual property right used without proper authorization, and material that is obscene, defamatory, constitutes an illegal threat, or violates export control laws. 2. Sending'unsolicited mail messages, including the sending of "junk mail" or other advertising material to individuals who did not specifically request such material (e.g., "e-mail Spam"). This includes, but is not limited to, bulk mailing of commercial advertising, informational announcements, and political tracts. It also includes posting the same or similar message to one or more newsgroups (excessive cross-posting or multiple-posting). Hunter accounts or services may not be used to collect replies to messages sent from another Internet Service Provider where those messages violate this Policy or that of the other provider. 3. Unauthorized use, or forging, of mail header information (e.g., "spoofing"). 4. Unauthorized attempts by a user to gain access to any account or computer resource not belonging to that user (e.g., "cracking"). 5. Obtaining or attempting to obtain service by any means or device with intent to avoid payment. 6. Unauthorized access, alteration, destruction, or any attempt thereof, of any information of any Hunter customers or end-users by any means or device. 7. Knowingly engage in any activities that will cause a denial-of-service (e.-, synchronized number sequence attacks) to any Hunter customers or end-users whether on the Hunter network or on another provider's network. 8. Using Hunter's Products and Services to interfere with the use of the Hunter network by other customers or authorized users. 9. Any open wireless network is strictly prohibited: Any type of unauthorized service sharing will be searched for and immediately identified. Any Customer unwilling to bring down any such network will be terminated 1 I3 U 191 T E nR c a m m u na t i Each Hunter IP customer is responsible for the activities of its customer base/representatives or end-users and, by accepting service from Hunter, is agreeing to ensure that its customers/representatives or end users abide by this Policy. Complaints about customers/representatives or end-users of Hunter IP Customer will be forwarded to the Hunter IP customer's postmaster for action. If violations of the Hunter Communications Acceptable Use Policy occur, Hunter 1P customer's Products and Services reserves the right to terminate services with or take action to stop the offending customer from violating Hunter's AUP as Hunter deems appropriate, without notice. 2 _ ~ = CCIl 1'I'~ ~1F -ASHLAND cound ccmmun catlan February 18, 200149 Busaness Msst'mg Sole Source Procurements - Two Public Contracts with Hunter Communications for Data and Radio Fiber Optic Yetwork Services FROM Terry Holdern.ess, Police Chief, ten-y.holdemessgashlaud.or.us Gail Rosenberg, Administrative Analyst, aail.rosenberg@ashland.or.us ~AR~Y The Ashland Police Department's existing dispatch system requires data and radio fiber optic network connections between the Ashland Police Department and the Medford Police Department's dispatch center. The data and radio network connections must be supported 24 hours a day and 7 days a week to support police operations.-.-At this time Hunter Communications is the only known company that can provide'a6d support these ometwork connections. The Ashland slice Department intends to enter' . a 3 6 month contract f Ae data network connection and a 3 6 month contract foz the radio networlRaection. . BACKGROUND AND POLICY IM:PLICATIONS: The Ashland Police Department has been contracting with Hunter 'Communications for these services for approximately 10 years. Diligent efforts were made by City staff to locate additional sei-vice providers, but once again found that Hunter Communications is the only service provider that can provide these support services in this area_ Section 2.50.090 Exemptions from Formal Competitive Selection ]Procedures All Public Contracts shall be based upon Competitive Sealed Bidding (Invitation to Bid) or Competitive Sealed Proposals (Request for Proposal) pursuant to ORS 279A - 279C and the Model , Rules except for the following: F. Sole Source Procurements - a public contract in which the Department Head finds in writing that there is only one provider of a product or service of the quality and type required available. 1. Sole-source procurements shall be awarded in accordance with ORS 279B_075 and all other applicable provisions of law_ FISCAL IMTLICATIONS: Funds are budgeted annually for these services. The contract for the radio network connection is $864.00 per month for a total cost of $31,104.00 for 36 months. And, the contract for the data network connection is $648.00 per month for atotal cost of $23,328.00 for 36 months. The total amount for both of the 36- month contracts is $54,432.00. STAFF RIECOMIVI ENDATIONAND REQUESTED ACTION: Staff recommends that Council approve the two contracts with Hunter Communications for data P tre I of 2 C~ II u 'Y IF network and radio network connection. SUGGESTED MOTION: The Council, acting as the Local Contract Review Board, moves to approve the Sole Source Procurements with Hunter Communications for radio and data network connections. .ATTACEDdE YTS: Hunter Communications Contract for Radio Connection Hunter Communications Contract for Data Connection Page 2 of 2 [FORM 95 ' C~. II 'tf 1'f ~ IF - ASHLAND SOLE-SOURCE DIET E]RMN.ATI QN AND WRI[`ICT EN IF3NlNDu"T Gs- GObbS AND S' ERVI[M Less than $100,00®: To: Terry Holderness From: Gail Rosenberg Date: February 18, 2014 Re: Sole Source Determination and Written ]Fimdin,s for Goods and Services. In accordance with .AMC 2.50.090(F), the Department Head shall determine in writing that there is only one provider of a product or service of the quality and type required available. Estimated total value of contract: $54,432.00 Network connection: RADIO DATA Monthly rate: $864.00 $648.00 Total amount for 36-month contract: $31,104.00 $23,328.00 Project name: Data and Radio ]Fiber Optic Network Services Description of goods and services: The Ashland Police Departnent's existing dispatch system requires data and radio fiber optic network connections between the Ashland Police Department and the Medford Police Department's dispatch center. The data and radio network connections must be supported 24• hours a day and 7 days a week to support police operations. At this time Hunter Communications is the only known company that can provide and support these two network connections. 7Bac4g rounnd: The Ashland Police Department has been contracting with Hunter Communications for these services for many years. Diligent efforts -were made by City staff to locate additional service providers, but once again found that Hunter Communications is the only service provider that can provide these support services in this area. ]Findings: (The fznding-s below must include actual information suMpoL ng the detennination7 Form #5 -Sole Source -Goods and Services- Less than $100,000, Page 1 of 2, 2(1312014 Market'Research Overall finding: [In accordance with ORS'279B.075. these are the examples of findings that should be addressed. Select at least one of the findanrs and prepare the determination as it specifically relates to the troods or services beingprocured. More than one finding- can be addressed. The iindin&s are as oZZows_ The IT Department was able to identify only two companies who could provide this type of data communication service to the sites required: Hunter Communications and Charter Business Communications. o Hunter was the original provider who set up the original service and has been supplying it continuously for the past 10+ years. For the purposes of this contract, Charter Communications was deemed unresponsive. Amer two initial phone calls, establishing that this was a type of service that they might be interested in providing, Charter failed to respond to any further telephone calls, and the business phone number they provided us now says that the "number has been changed or disconnected." ]Pursuant to ORS 2798.075 (2)(a): Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. N/A ]Pursuant to ORS 2798.075 (2)(b): ]Provide findings supporting your determination that the goods or services required for the exchange of software or data with other -public or private agencies are available from' only one source. Currently, Hunter Communications is the only service provider that can provide these support services in this area. ]Pursuant to OR.S 279B.075 (2)(c): ]Provide findings suppordi<ug your determination that the goods or services are for use in a pilot or an experimental project. N/A Pursuant to ORS 279B.075 (2)(d):r Any other findings that support the conclusion that the goods or services are available from only one source. See market research findings above. Form 45 - Sole Source -Goods and Services- Less than $100,000, Page 2 of 2,2113/2014 Page 1 1 1 CITY OF . ASHLAND DATE PO NUMBER 1W 20 E MAIN ST. 7/10/2015 12975 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000082 SHIP TO: City of Ashland - Police Dept. HUNTER COMMUNICATIONS, INC. 1155 E MAIN STREET 801 ENTERPRISE DR ASHLAND, OR 97520 CENTRAL POINT, OR 97502 FOB Point: Ashland Req. No.: Terms: Net 15 days Dept.: Req. Del. Date: Contact: Lynn Merrifield Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price 12.00 Mo MonthlV bandwidth service DATA/CAD/RMS 868.95000 10,427.40 to Medford FY 16 - $868.95 per month 8:00 Mo FY 17 - $868.95 per month 868.95000 6,951.60 Hunter Aqreement - 36 Months Expiration date: Februarv, 2017 SUBTOTAL 17 379.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 17,379.00 ASHLAND, OR 97520 Account Number Project Number Amount Account,Number Project Number Amount E 110.06.09.00.60416 17,379.00 7 Authorize ignature VENDOR COPY FORM#3 CITY OF ASHLAND REQUISITION Date of request: 6/25/15 Required date for delivery: Vendor Name Hi intar C nmmi minatinnc Address, City, State, Zip R01 Fnternrite nr Ste 101 Central Point OR 97502 Contact Name & Telephone Number 541-734-2800 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ® Sole Source Contract # GOODS & SERVICES ® Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ® Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: (Date) I Description of SERVICES Total Cost Monthly bandwidth serviceldatalCADIRMS to Medford FY 2016-$868.95 per month x 12 months FY 2017•$868.95 per month x,,12-months Approved b council on 02118114 v Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal Project Number _ _ _ _ _ _ - _ _ _ Account Number 110.06.09.00.604160 Account Number Account Number___-__-__- *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes /No By signing this requisition form, I cert\ that the City's pu lic-contracting requirements have been satisfie r. Employee: 0 - Department Head: ! ~-~l w (Equa o or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year ~ S / NO Finance Director- (Equal to orgreate4an $5,000) Date Comments: Form #3 - Requisition