The URL can be used to link to this page

Home My WebLink About2015-198 CONT Chg Order #1 - Pilot Rock Excavation CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. I PROJECT: TAP Emergency Intertie - Temp. Pump Sta. DATE: 07/28/15 LOCATION: Highway 99 at S.Valleyview Rd PROJECT NO.: 2008-08 CONTRACTOR Pilot Rock Excavation, Inc. i nis aamtnonai w requircu n ana removal of the t AV I emporary Pump for the 2015 summer season. This Change Order extends the contract completion date to December 31, 2015. Item No. Description Quantity 11 Unit Price j Amount Item #1 Install and Connect Temporary Per attached Pump at TAP Temporary Pump Invoice Station for 2015 season 1 LS $10,969.38 $ 10,969.38 Item #2 Disconnect and Remove Per attached Temporary Pump at TAP Quote Temporary Pump Station 1 LS $3,500.00 $ 3,500.00 Total Change Order $ 14,469.38 Z?J7 Original Contract Total $ 465,687.0 Revised Contract Total S 480,156.38 PERCENT CHANGE OF ORIGINAL CONTRACT 3.1% i Prepared By: -s- 7/28/2015 P jec anager Date Recommended By: 7/28/2015 Enginee mg vi es Mana r Date Approved By: 7/28/2015 Public Works Director Date Accepted By: Pilot Rock Excavation, Inc. 5 South Stage Road Medford, OR 97501 Contractor Representative Date ENGINEERING TcC 541-488-5347 20 L. Main Street Fax_ 541-488-6006 Ashland, Oregon 97520 TTY. 800-735-2900 !ks- www.ashland. or. us G.\pub-wrks\cng\08-08 TAP Intertie - PM\A_Admin\Accounting and PCOCUremen[\Pllot Rock\Payments\Temp Pump Station - Pilot Rock\ I emp Pump Station - Change Order No 1 7-28-2015. xlsx Pilot Rock Excavation, Inc. "Excavation and Pipeline Specialists" „kc f* . 4 May 28, 2015 City of Ashland Public Works 20 East Main Ashland, OR 97520 Attn: Morgan Wayman Reference: Reconnection of Temporary Pump at TAP Pumping Station. Mr. Wayman, Per City of Ashland's request, Pilot Rock Excavation, Inc. submits the following proposal for the unloading, setting, and reconnection of the temporary pumping equipment at the TAP Temporary Pump Station. The work would be done and billed on a time and material bases. Electrical Labor $3,780 Materials $4,020 Set Pump and Connect Piping Crane $2,200 Labor $1,600 Misc. Equip $ 600 Misc. Parts $ 450 Total $12,650 Thank you for the opportunity to submit a proposal for this work. Sincerely, Michael Ussary 5 Sou,,h Stage Road • 'Aedford, OR 97501 -Ph . 541-779-4916 • Fax: 541-245-2616 -CC B= 15'139 PILOT ROCK EXCAVATION, INC. Invoice 5 South Stage Road Medford, OR 97501 Date Invoice # 7/1/2015 COA 1.715 Bill To City of Ashland 20 E Main St Ashland, OR 97520 Item Description Qty Rate Amount UNLOAD / INSTALL PUMP & VFD z Equipment Rent Crane Rental (see invoice 7861) 1 1,025.00 1,025.00 ODOT Equipment MU ODOT allowable. 17% 1 174.25 174.25 Service Truck 2 Service Trucks @45.00 5 450.00 2,250.00 ° ODOT Equipment MU ODOT allowable. 17% 1 76.50 76.50 Labor @ 2x the base rate (25.29) per hr 5 50.58 252.90 ODOT Labor MU ODOT allowable.22% 1 55.64 55.64 Labor Superintendent @ 2x the base rate 5 69.12 345.60 ' (34.56) ODOT Labor MU ODOT allowable.22% 1 76.03 76.03 Sub-contract Welburn Electric (see invoice 74486) 1 5,418.00 5,418.00 ' ODOT Subcontractor MU ODOT allowable .17% 1 921.06 921.06 Sub-contract Welburn Electric (see invoice 74497) 1 320.00 320.00 ° ODOT Subcontractor MU ODOT allowable.17% 1 54.40 54.40 Total $10,969.38 Payments/Credits $0.00 Balance Due $10,969.38 Phone # Fax # E-mail 541 779-4916 541779-4420 rand@pilotrockx.com / 7/-31~ COOK CRANE CORPORATION Invoice PO Box 5091 CENTRAL POINT. OR 97502 Date Invoice # 622%2015 7861 Bill To Ship To Pilot Rock 5 South Sta< .,e Rd. Medford. Or 97501 P.O. No_ Terms Due Date CCB #173427 6 22 2015 Description Qty Rate Amount 40 Ton Linkhelt-06.-2121 5 Set pump station at TC ChoV in Ashland S '105.00 1-025.00 Total S I.025.00 Duc and payable 10 davs upon reciept. 20o kill be charged on past due accounts. Annual rate: 24 °o Phone # Fax # 541-770-1101 541-770-1228 WELBURN ELECTRIC, INC. CUSTOMER 03364 4529 S. PACIFIC HWY INVOICE 74486 PO BOX 329 INVOICE DATE: 06/30115 PHOENIX, OR 97535 DUE DATE: 07/15/15 (541) 535-3727 Fax (541) 535-3572 BILL TO: JOB: 150069 PILOT ROCK EXCAVATION INC CITY OF ASHLAND TAP PROJECT 5 SOUTH STAGE RD VALLEY VIEW & HYW 99 N MEDFORD, OR 97501 ASHLAND, OR 97520 DESCRIPTION QUANTITY PRICE AMOUNT WIRE TEMPORARY TAP PUMP 06/23/15 STATEN JR, ROBERT L 4.00hrs 80.001 hrs 320.00 06/24/15 STATEN JR, ROBERT L 8.00hrs 80.00/ hrs 640.00 06/24/15 BROWNLEE, DAVID E 8.00 hrs 80.00/ hrs 640.00 GARY WELBURN 8.00 hrs 80.000/ hrs 640.00 1 MAT TOTAL MATERIAL 3,574.00 NET DUE: 5,814.00 Thank you for your business! WELBURN ELECTRIC, INC. CUSTOMER 03364 4529 S. PACIFIC HWY INVOICE 74497 PO BOX 329 INVOICE DATE: 06/30115 PHOENIX, OR 97535 DUE DATE: 07/15/15 (541) 535-3727 Fax (541) 535-3572 BILL TO: JOB: 150069 PILOT ROCK EXCAVATION INC CITY OF ASHLAND TAP PROJECT 5 SOUTH STAGE RD VALLEY VIEW & HYW 99 N MEDFORD, OR 97501 ASHLAND, OR 97520 DESCRIPTION QUANTITY PRICE AMOUNT START UP OF TEMPORARY TAP PUMP 06/29/15 STATEN JR, ROBERT L 4.00hrs 80.00/ hrs 320.00 NET DUE: 320.00 Thank you for your business! Pilot Rock Excavation, Inc. "Excavation told Pipeline Specialists" July 28, 2015 City of Ashland Public Works 20 East Main Ashland, OR 97520 Attn: Morgan Wayman Reference: Reconnection of Temporary Pump at TAP Pumping Station. Mr. Wayman, Per City of Ashland's request, Pilot Rock Excavation, Inc. submits the following proposal for disconnecting and removing the temporary booster pump when no longer needed in the Fall of 2015 at the TAP Temporary Pump Station. Estimated Cost of Disconnection and Removal: $3,500.00 The work would be done and billed on a time and material bases. Thank you for the opportunity to submit a proposal for this work. Sincerely, Michael Ussary v So ,,h S*aae Road • dford.. OR 97501 • Pr: ?9 .6 • Fax 541-21~-2616 • CCB 157139 Kari Olson From: Morgan Wayman [waymanm@ashland.or.us] Sent: Tuesday, July 28, 2015 9:54 AM To: mike@pilotrockx.com Cc: 'Scott Fleury'; 'Mike Faught'; morrism@ashland. or.us, walkers@ashland. or. us; Cindy Hanks, 'Douglas McGeary - Contractor'; 'Kari Olson'; 'Jeff Ballard' Subject: FW: Attachments: Disconnect Booster Pump.pdf; Invoice for 2015 TAP Temp Pump Installation 7-1-15.pdf Thanks Mike, Yes, I will use this quote for the TAP Temp Pump removal along with the invoice you previously provided for its installation this season. This Change Order will be added to the work done on the existing contract to install the Temporary Pump Station last summer. This Change Order will extend the existing TAP Temporary Pump Station Installation contract time to December 31, 2015. It will also increase the contract amount to cover the installation and removal of the temporary pump for this season as follows: 2015 Temporary Pump Installation: $10,969.38 (per previous invoice dated 7/1/2015 - attached) 2015 Temporary Pump Removal: $3,500.00 (per current quote date 7/28/2015 - attached) Total Purchase Order will be: $14,469.38 1 will process a Change Order for these changes and forward it to you for signature. From there; I will get the appropriate City signatures and then submit a Purchase Order Requisition to cover these costs. As soon as I have the P0; I will process a payment to Pilot Rock for the work already performed and approved for the installation of the Temp Pump for 2015. 1 will pay the balance of what's owed once Pilot Rock has removed the Temp Pump for the 2015 season. Thanks for your patience, Morgan Wayman, Senior Project Manager City of Ashland, Public Works Engineering 51 Winburn Way, Ashland OR 97520 Dept.: 541-488-5347 Office: 541-552-2414 Fax: 541-488-6006 TTY: 800-735-2900 waymanm@ashland.or.us This e-mail is official business of the City of Ashland, and it is subject to Oregon public records law for disclosure and retention. If you have received this message in error, please let me know. Thank You. Morgan Wayman, Senior Project Manager City of Ashland, Public Works Engineering 51 Winburn Way, Ashland OR 97520 Dept.: 541-488-5347 Office: 541-552-2414 Fax: 541-488-6006 1 -i"TY: 800-735-2900 waymanm@ashland.or.us This e-mail is official business of the City of Ashland, and it is subject to Oregon public records law for disclosure and retention. If you have received this message in error, please let me know. Thank You. From: Mike Ussary [mailto:mike0)pilotrockx.com] Sent: Tuesday, July 28, 2015 7:20 AM To: Morgan Wayman Cc: Jeff Ballard Subject: Morgan, Per your request. -Michael Ussary Estimator Pilot Rock Excavation, Inc 5 South Stage Road Medford, OR 97501 CCB # 157139 Office (541) 779-4916 Fox (541) 779-4420 Cell (541) 840-7251 2 Page 1 / 1 AL CITY OF ASHLAND DATE PO NUMBER ,l 20 E MAIN ST. 7/18/2014 12379 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 010462 SHIP TO: Ashland Public Works PILOT ROCK EXCAVATION (541) 488-5587 5 S STAGE ROAD 51 WINBURN WAY MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Morgan Wayman Special Inst: Confirming? NO Quanti Unit Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Project includes: All materials and 465,687.00 construction activities needed to install the Ashland Temporary Pump Station as required under the declared "Emergencv". Public Improvement Contract, Bid Documents & Technical Specifications for Public Works Construction - TAP Emergency Intertie Project - Temporary Pump Station Effective date: July 14, 2014 Completion date: Auqust 15, 2014 Processed chanqe order 07/29/2015 14,469.38 Chanqe order No. 1 Installation and removal of the Tap Temporary Pump for the 2015 summer season per attached chanqe order siqned July 28, 2015. (Rush PO - Work completed in June, 2015) SUBTOTAL 480156.38 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 480,156.38 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 670.08.15.00.70420 E 200808.120 480,156.38 i Authorized Signature VENDOR COPY FORM#3 CITY OF ASHLAND REQUISITION D d re 07/28/2015 Required date for delivery: ASAP Vendor Name Pilot Rock Excavation, Inc. Address, City, State, Zip 5 South Stage Road, Medford, OR 97501 Contact Name & Telephone Number Michael Ussary, 541-779-4916 Fax Number NIA SOURCING METHOD ❑ Exempt from Competitive Bidding ® Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ® Council Special Meeting Minutes: April 22, 2014 ❑ AMC 2.50 Date approved by Council: ® Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ VerbaliWhtten quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100.000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5.000 to $75.000 ❑ Agency ❑ Form #9, Request for Approval ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Additional work associated with the required installation and removal of the TAP Temporary Pump for the 2015 summer season. This Change Order to Contract Not To Exceed $14,469.38 will extend the contract completion date to December 31, 2015. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quote/proposal $ Project Number _ _ _ _ _ _ - _ _ _ Account Number 670.08.15.00.704200 Account Number Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to pprove all hardware and software purchases: IT Director Date Support -Yes /No By signing this requisfitiorm, I certify that th /C/iitty's public contracting requirements have been satisfied. Employee: _`Gjl U L~ I l2 Department Head: 7'I 115- (Equal to or g-teater than $5,000) Department MarSag~rIS~pervisor. City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal yeah s / NO Finance Director (Equal to orgreater than $5,000) Date Comments Form #3 - Requisition