Loading...
HomeMy WebLinkAbout2015-229 Contract - Rick Stevens Painting Contract for GOODS AND SERVICES Less than $25,000 S y C CONTRACTOR: Rick Stevens Painting CONTACT: Rick Stevens 340 S. Pioneer Street ADDRESS: 107 E. Main Street, #5 - Medford, OR 97501 Ashland, Oregon 97520 Telephone: 541/488-5340 TELEPHONE: 541 / 772-8287 Fax: 541/488-5314 DATE AGREEMENT PREPARED: 7/30/15 FAX: 541 / 734-5644 BEGINNING DATE: 8/15/2015 COMPLETION DATE: 10/30/15 COMPENSATION: $24,100 GOODS AND SERVICES TO BE PROVIDED: Painting of three buildings: Ashland Parks and Recreation building and historical car camp building (exterior walls), North Mountain Park Nature Center and east side shed (exterior), and Ashland Senior Center building exterior plus metal handrails (brushed, neutralized and painted). ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said prima City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279B.220, 2798.225, 279B.230, 27913.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,142.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at an time b mutual consent of both parties. Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 1 of 5 b. ' City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Pro ertContract for Goods and Services Less than $25,000, Revised 06/0212015, Page 2 of 5 Damage. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim) between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nona ppropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contractor: City of A_ shla d By / t By Signature Department Head Aid M d4 54 e L/ Print Name Print Name 1 10V1.5- Title Date ~ W-9 One copy of a W-9 is to be submitted with -7k' the signed contract. Purchase Order No. Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. " (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. L (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor (Date) Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 4 of 5 CITY • ASHLAND, OREGON EXHIBIT B City of Ashland LIVING WAGE per hour effective June 30, 2015 ILA (Increases annually every June 30 by the Consumer Price Index) • - . - portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the project or the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,142.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland employee's or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 5 of 5 9STEVRI OP ID: PB lDO AeC7~ZD CERTIFICATE OF LIABILITY INSURANCE 07131/ DA00115 5 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Phone: 541-779-4232 NAAME: Hart Insurance Fax: 541-772-3963 PAHONN E1J__~ (,No): 1123 Royal Ave. Medford, OR 97504 E-MAIL. Hart Insurance I Medford ADDRESS INSURER(S) AFFORDING COVERAGE - - - NAIC # _ INSURER A:Sentinai Insurance Co ;22357 INSURED Rick Stevens Painting Co INSURER B: 107 E Main St #5 Medford, OR 97501 INSURER C INSURER D : ` INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIN41TS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR T POLICY EFF POLICY EXP-' LTR TYPE OF INSURANCE 'I POLICY NUMBER tAMlDD/YYYY tiWDDIYYYY ! LIMITS GENERAL LIABILITY ! EACH OCCURRENCE S 1+00D+~~ A X COMMERCIAL GENERAL LIABILITY X ~52SBAZV6624 12101/2014 1210112015 PRElra SESO RE~YED 1 000,00 - CLAIMS-MADE I X OCCUR MED EXP (Any one person) 5. 10,000 j PERSONAL & ADV INJURY : S 1 000,000 k I GENERAL AGGREGATE S 2,000,000 GENT AGGREGATE LIMIT APPLIES PER ;PRODUCTS COt:PtOP AGG S 2,000,000 POLICY ~ PRO- 1 LOC ! s COMBINED SINGLE LIMIT 1,000,000 - - AUTOMOBILE LIABILITY i 52U ECNK6516 12101/2014 ( 12101/2015 a a Cdent~ A X ANY AUTO BODILY INJURY (Pe p rs n S 1 ALL OWNED SCHEDULED BODILY INJURY (Pe accident): S r-_-i AUTOS Y--__ AUTOS I NON-OWNED f ROPERTY DAMAGE Leer accidents _ S -_1 HIRED AUTOS AUTOS - - IS 1I j I UMBRELLA LIAR "OCCUR i EACH OCCURRENCE (5 I EXCESSUAB IAGGREGATE :5 - CLAIMS-MADE - - - DED'. ! RETENTION S 1':'C S OTH WORKERS COMPENSATION LIMIT AND EMPLOYERS' LIABILITY - _ - _T9RY IL7ITSi ER YIN ANY PROPRIETOR/PARTNER/EXECUTIVE E L. EACH ACCIDENT _ S _ N I A i 1 OFFICERIMEMB_R EXCLUDED El i (Mandatory in Ni ( I E L DISEASE Es EMPLOYEE S It es describe under 3 DESCRIPTION OF OPERATIONS below ? t` i E L DISEASE - POLICY LIMIT S Z ! 7 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required) City of Ashland Parks & Recreation Dept are included as additional insured per form SS0008 04/05 attached. dyssegs@ashland.or.us CERTIFICATE HOLDER CANCELLATION CITYAS1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. Parks and Recreation Susan Dyssegard AUTHORIZED REPRESENTATIVE 340 S Pioneer Street Hart Insurance / Medford Ashland, OR 97520 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD narne and logo are registered marks of ACORD www.saif.com Oregon Workers' Compensation if Certificate of Insurance sa ,corporation Certificate holder: CITY OF ASHLAND PARKS & RECREATION COMMISSION 340 S PIONEER ST ASHLAND, OR 97520 The policy of insurance listed below has been issued to the insured named below for the policy period indicated. The insurance afforded by this policy is subject to all the terms, exclusions and conditions of such policy; this policy is subject to change or cancellation at any time. Insured Producer/contact Rick Stevens Painting Co SAIF Corporation 107 E Main St Ste 5 Phil L Swinford Medford, Or 97501-6022 541.857.4209 phiswi@saif.com Issued 07/31/2015 Limits of liability Policy 499826 Bodily Injury by Accident $500,000 each accident Period 10/01/2014 to 10/01/2015 Bodily Injury by Disease $500,000 each employee Body Injury by Disease $500,000 policy limit Description of operations/locations/special items Important This certificate is issued as a matter of information only and confers no rights to the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies above. This certificate does not constitute a contract between the issuing insurer, authorized representative or producer and the certificate holder. uthorized representative P ~ )6, r Kerry Barnett President and CEO 400 High Street SE Salem, OR 97312 P: 800.285.8525 F: 503.584.9812 Policy_OLCA_Certif cateOfl nsurance M m m m D O n m Cn ~p T` vi o 4 rn Ct) 0 C/) ;u D I < ca v z< m , m m m X ~U m 4 y ° cNn c.n o z D r Z m z 0 ~ zn 0 O O z T1 o D -n o> N o ;u z m m~ o zZ o z m~ z m C Nm N O 0o z W v rn O rn my oZ co z " bd M D m 0 m cr O O 0 b z z z Q' o T X m <'a O z C7 :2 ;u m ~CD 0 cn c cn ` X r, c z n m 0 (7) w m c ?A[ NT Residential 'L Commercial Painting Contra ~tpr Cc itractor License 01.1.9361 2f)I Bruce Dickens Parks S~Iperintendent Aslilamd Parks & Recreation As flans . OR 97520 Ismail:,r~~e.dicl:ensci?ashlai: i.or.us Cccmai:: minica'' l'~ashland.or BAs I propose to supply all equip- ent. labor and materials to prepare and paint the exterior of, the Parks & Recreation Adi inistration Bldg :ind Annex located at 340 S Pioneer St.. :~shlanci. Preparation includes: Treati 1~, mildew. Presswc washin(I. Scrubbing natUral wood with TSP and bleach. Applying IN', -od Brightener. Scraping loose paint. Caulking cracks and voids «ith clastomeric caulki A/Iasking and covering, adjacei-t surfaces not to be painted. Painting; includes: Priming, b _re wood exposed from scraping, vith acrylic stain bloclJng wood primer on dark brown, reviouslN' painted areas. Foundation shall be primed with nMasoIII'V prilzier as necessary :nd then painted. Applying two coats of sherwin-«'illiams Super faint. satin on previou,v painted dark brown areas. Colors shall match existing colors. Natural wood areas sh :11 be stained with Sikkens SRD. oil base wood stain. Doors shall be painted with semi-gl( ~s enamel. Primer, stain and paln'- shall be worked into porous surfaces with brush or roller so as to fill small cracks. The above mentioned work sl all be completed for the amount 'A' S96-50.00. Additional: Car Camp Bldg. ncludes painted body, trim and v ood sashes after storm windows h: ve been removed 51750.00. Please call me il'you have an questions. Ii'vou Would like to Ilecept this work. please sign the acceptance and retur, a cope to our office. sincerely. hick Stcvens Acceptance: N-lobilc X41-621-1634 107 E. Main Street #5 • Medfo3 1, Oregon 975C1 • (541) 72-8287 - Fax (541` 734-5644 Email: r Ipeoiz-rickstevenspainting.com IL 0 A N~1 r Residential Commercial Painting Cortr ctor Cc praetor License # 0119361"~` '25, 201 Bruce Dickens Parks Superintendent Ashland Parks & Recreation Ash lancl. OR 97520 E-mail: nice.dielcens,ci~aslllan ;.onus Cccmai' minicaj ii.asllland.or.~:s I propose to supply all equlpn -tit, labor and materials to prepare: and paint the exterior of the Nature Center located at -20 N Mountain A%~e., Ashland. Preparation includes: TrcatEt u mildew. Pressure washing. Scraping loose paint. Caulkinu, cracks and voids wit i clastomeric caulking. N/Tasking «nd covering adjacent surfaces not to be painted. Painting; includes: Priming N -e wood exposed from scraping v, ith acrylic stain block1110 wood primer. Applying two cats of Sherwin-R'illiams Super Paint, satin on body of buildilW. semi-gloss on trim. t_ olors shall match existing colors. Doors shall be painted with semi-Ldoss enamel. Prim, and paint shall be worked into porous surfaces with brush or 1-ollei- so as to till small cra.. s. The above mentioned work sL_.ll be completed for the amount c l' ;x6550 00 Additional: East side shed S 450.00. Please call me if you have am questions. If you Would like to accept this work, please sign the acceptance and return a copy to our office. Sincerei~. Rick Stcvens Accept':;nce: Mobile 541-621-1634 107 E. Main Ltreet #5 o Medfor =i, Oregon 97501 • (541) 772-8287 • Fax (541; 734-5644 Email: r pco(«`ricksteve-tspainting.com Residential Comma-cial l atnittzg Co .cvactor. Cc .ttt-act:or I,icensc - 01193,61 131-uce Pickens .IUI~' ~S. 201 Parla SI!perinlcndent Ashland Parks RecreatlOn Ashland. 011 97 '0 I~mai1:1-uce.dickens~cr<ashlarn ur.us Cc emu Mill, tirr_asllland.oi Is I propos-, to supple all CLILIT11- AIL. labor and materials to prepare and paint the cxterior of' the Senior Centel- located at i i99 Holmes Ave., .\shland. Preparation includes: Treatimildew. Pressure Washing. Scr::pinl-l loose paint. Caulkln, cracks and voids «vit clastomcric caulk nu. Masking :Ind covering adjacent surfaces not to be painted. Painthw includes: Priming- %vood exposed from scrapinL, ~,ith acrylic stain blockiil" wood primer. Applyin~t two cc _Its of Sher~tin-\~~iiliams Sul)er PLUM. satin. the color -Virtual Taupe SNV-7039 on she body of'buildinus and the color "Accessible I3ei~,-,C S\V-70G on the trim. Doors shall be painted with semi-doss cramel. (These are the same FoCIucts and colors uscc: 11 the l Iunter Park pool buildin,(:.) East entry ceiling and o~erhan, shall be painted u-in: color. Primer and paint shall be v:orked into porous surraccs. With brush or rolicr s, as to till small cracks. S-13S The zihovc mentioned work sh 11 be completed 'roe the amount oi, Additional: AVood deck on e:! side shall be pained %1ith Sikkcns Rubbol_ solid bod% acrylic deg : stain. tv o coats. Color shall be '_wo or three shades darker than bode _olor S S7-5.OU. Additional: Metal handrails s all be y~ire bl'ushea, neutralize 1,11st and pairled with acrvlic DTIV enamel S 77-5.00. Total ol'all N%-(, -k S-5700.00. Please call me ii'Vou haVe anv luestions. ift'ou V<ou1d like to accept this Work. pleas. Si(-'II the acceptance and I-etun _i cope to our 01-1iCC. Sincerei~. r„ Rick Step ens Acccpt~;ncc: \Mobilc ~ 1-6? 1-163- 107 E. Main E --retit #5 • Medfor ' Oregon 970-G (541) 77 '-32$7 m Fay (341; 734-564 Email: r, )co(~i ricksteve ispainting. com Page 1 / 1 ASHLAND PARK COMMISSION 20 E MAIN ST. DATE E PO NUMBER ASHLAND, OR 97520 8/25/2015 00485 (541) 488-5300 VENDOR: 004409 SHIP TO: RICK STEVENS PAINTING 107 E MAIN STREET #5 MEDFORD, OR 97501 FOB Point: Ashland, Oreqon Req. No.: Terms: net Dept.: Req. Del. Date: Contact: Bruce Dickens Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price Paintinq three (3) parks buildinqs 24,100.00 1. Ashland Parks office and historical car camp buildinq (exterior) 3. North Mountain Park Nature Center and east side of shed (exterior) 4. Ashland Senior Center building (exterior) plus metal handrails (brushed, neutralized and painted) Contract for Goods and Services Beqinninq date: 08/15/2015 Completion date: 10/30/2015 SUBTOTAL 24100.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 24,100.00 Account Number Project Number Amount Account Number Project Number Amount E 411.12.00.00.70420 E 000067.999 24 100.00 Autho ed Signat e VENDOR COPY FORM #3 ~sH< REQUISITION Date of request: 8/17/15 Required date for delivery: 8/21/15 Vendor Name Rick Stevens Painting, 107 E. Main Street #5 - Medford, OR 97501 Address, City, State, Zip Contact Name & Tel 1 Fax Number Tel: 541-772-8287 I Fax: 541-734-5644 / rspcoaarickstevenspainting.com SOURCING METHOD ❑ Exempt from Competitive Bidding_ ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement, Sole Source Contract # GOODS & SERVICE' J . ~pplicable Form (#5,6, 7 or 8) ❑ Other government agency contract c.; le 1 $5,000,to $100.000 Y"64 ~ ' El Written quote or proposal attached Agency ® ?Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PER ONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Painting of three Parks buildings: Ashland Parks office and historical car camp building (exterior walls); North Mountain Park Nature Center and east side shed (exterior); and $24,100 Ashland Senior Center building (exterior) plus metal handrails - brushed, neutralized and painted. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost ® Per attached quotelproposal TOTAL COST ` 12 , 0- 0 . 7 i', lon $ $24,100 Project Number 4VT-fi-c199 - -1 Account Numbers: 244-.44-424)6-.6W,60 Account Number_ - Account Number___-__- - - `Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes / No By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. n' _ Employee: ~J !~✓~~ll/ t!°iG Department Head: t° d/ (Equal to or greater than $5,000) Department Manager/Supervisor: lJV Ve/ li /f,~~i "i ty Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year OES / NO ~S Finance Director- (Equal to orgy erthan $5,000) Date Form #3 - Requisition