HomeMy WebLinkAbout2015-246 CONT Addendum - Hansford Economic Consulting
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES
Addendum made this 24th day of August 2015, between the City of Ashland ("City")
and Hansford Economic Consulting ("Consultant").
Recitals:
A. On 6/9/2014, City and Consultant entered into a "City of Ashland Contract for
Personal Services" (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to extend the date of completion.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion as specified in Paragraph 3 of the agreement is extended to
February 29, 2016.
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2. Except as modified above the terms of the agreement shall remain in full force and
effect.
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CONSULTANT: CITY OF ASHLAND:
BY BY _
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Purchase Order #
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Acct. No.:
(For City purposes only)
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G:\pub-wrks\eng\13-22 Water Rate Study\A_Admin\Contracting and Payments\13-22 Addendum to HEC to extend time.doc
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CITY OF
ASHLAND DATE PO NUMBER
20 E MAIN ST. 7/1/2015 12299
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 018682 SHIP To: Ashland Public Works
HANSFORD ECONOMIC CONSULTING (541) 488-5587
PO BOX 10384 51 WINBURN WAY
TRUCKEE, CA 96162 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Mike Fauqht
Special Inst: Confirming? No
Quanti Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Water Rate Cost of Services Study 60,000.00
Approved by Council May 20, 2014
Contract for Personal Services
Beqinninq date: June 16, 2014
Completion date: June 30, 2014
Chanqe order processed 09/10/2015
Completion date being extended to
February 29, 2016 per attached contract
addendum.
SUBTOTAL 60 000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 60,000.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 670.08.18.00.60410 60 000.00
Auth ed Signature VENDOR COPY
FORM #10L~ CITY OF
CON 7 RACT AMENDMENT APPROVAL REQUEST FORM
Request for a Change Order AASHLAND
Name of Supplier/ Contractor! Consultant: Hansford Economic Consulting Total amount of this
contract amendment:
Purchase Order Number: 12299
Title I Description: Addendum to extend contract completion date to February 29, 2015. NIA
® Per attached contract amendment
Contract Amendment
Original contract amount $60,000.00 100 % of original contract
Total amount of previous contract amendments $0 0 % of original contract
Amount of this contract amendment $0 0 % of original contract
TOTAL AMOUNT OF CONTRACT $60,000.00 100 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K forAttomey Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication.
❑ "YES", Direct a ointments $35,000 ❑ Exempt-Reason:
pp ❑Exempt-Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75.000 5 25% of original contract amount or $250,000 emergency, including necessity and circumstances
® "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments :5 25% of original contract amount ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt- Reason:❑ Exempt- Reason:
❑ Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number Account Number Account Number___-_
*Expenditure must be charged to the appropriate accs to reflect the actual expenditures accurately. Atttach~e ra pages if needed.
Employee Signature: _ Head Signature: ~c.cQ IL`s-,
I I VV A - r (Total amount of contract _ 5 000)
City Administrator:
Funds appropriated for current fiscal year YES / NO A114 (Equal to orgreater than $25,000 or 10%)
ance Director (Equal to or greater than $5,000) Date
Comments: '-.-t~.~
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 8/27/2015