HomeMy WebLinkAbout2015-249 CONT Addendum - Answer Page
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS HAN $25,000
Addendum made this __3 day of -September - - - - 2015, between
the City of Ashland ('"City") and _ AN""' WE_ R PA`3E
("C;ontracto r").
Recitals:
A. On (10/:31/13 City and Contractor entered into a "City of Ashland Contract for
Goods and Services Less than $25,000" (further referred to in this addendum as "the
agreement").
B. The panties desire to amend the agreement to EXTEND THE DATE OF COMPLETION
City and Consultant agree to amend the agreement in the following manner.-
1. B Iris Contract is being extended to October 31, 2016.
2. Except as modified above the terms of the agreement shall remain in full force and
`ffe,ct.
CONTRACTOR: CITY OF ASHLAND
Ely BY
pent Head
Its Date J
r-~
DAME
Purchase Order #
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES <$25,000
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR ANSWERING SERVICES
Addendum made this 31st day of October, 2014, between the City of Ashland ("City")
and Answer Page ("Contractor").
Recitals:
A. On 10/31/2013, City and Contractor entered into a "City of Ashland Contract for
Answering Services" (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to "extend the date of completion"
City and Contractor agree to amend the agreement in the following manner:
1. The contract is being extended to October 31, 2015.
2. Except as modified above the terms of the agreement shall remain in full force
and effect.
CONIC CITY F ASH AN
1
a
"I A
Blf' X 1 BY
Departmey~ Head
Its C--,E r+n.~►r,c*c~~3~ Date i ~f 7
`
DATE.
Purchase Order #
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
6% 649.92 $1,203.27 690.11.18.00.604160
240.00 $ 240.00 110.09.28.00.603110
- 240.00 $ 240.00 110.09.27.00.603110
6% 216.64 $ 769.97 260.08.12.00.604160
6% 216.64 $ 769.97 670.08.18.00.604100
6% 216.64 $ 769.97 675.08.17.00.604160
6% 650.08 $1,203.41 691.02.47.00.604160
6% 650.08 $1,203.41 211.12.02.01.604160
$ 6,400.00
3,080.00
6,400.00
(3,080.00)
3,320,.00
553.33
Answer Page
1/1/2015 380.30
2/1/2015 367.70
3/1/2015 346.10
4/1/2015 266.90 326.45
5/1/2015 192.50 average
6/l/2015 262.70
7/1/2015 387.50
8/1/2015 407.90
1/1/2014 361.70 300.15 average 2 years
4/1/2014 165.50
5/1/2014 222.70
6/1/2014 203.90 273.86 350.00
8/1/2014 368.30 average 5,600.00
9/1/2014 317.90
10/1/2014 270.50
11/1/2014 250.70
12/1/2014 303.50
Page 1 / 1
CITY OF
_
. ASHLAND ~ DATE PO NUMBER
20 E MAIN ST. 9/14/2015 13117
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 002401 SHIP TO: Ashland Electric Department
ANSWER PAGE INC (541) 488-5354
3709 CITATION WAY 90 N MOUNTAIN
MEDFORD, OR 97504 ASHLAND, OR 97520
FOB Point: Ashland, Oreqon Req. No.:
Terms: Net Dept:
Req. Del. Date: Contact: Mary McClarv
Special Inst: Confirming? No
Quantity. Unit Description Unit Price Ext. Price
Answerinq Services 6,400.00
Contract Addendum - Extends contract to
October 31, 2016
Attachment details breakdown of account
numbers and amounts
Parks #211 12 02 01 604160
SUBTOTAL 6,400.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 6,400.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
B 920.21100 1,203.27 E 691.02.47.00.604130 1,203.41
E 110.09.27.00.60311 240.00
E 110.09.28.00.60311 240.00
E 260.08.12.00.60416 769.97
E 670.08.18.00.60410 769.97
E 675.08.17.00.60416 769.97
E 690.11.18.00.60416 1,203.41
AutKorized Signature VENDOR COPY
FORM 437 CI
TY OF
_ ASHLAND
REQUISITION Date of request: 09/03/15
Required date for delivery:
Vendor Name ANSWER PAGE INC
Address, City, State, Zip 3709 CITATION WAY
Contact Name & Telephone Number MEDFORD, OR 97504
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ® State of Oregon
❑ Direct Award Date approved by Council: Contract # 8618
El Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5.000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: (Date) I - (Attach copy of council communication)
Description of SERVICES Total Cost
Answering Services Contract extended to October 31, 2016. $6,400.00
16 months at $300-$400 per month
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
F-1 Per attached quotelproposal TOTAL COST
110.09.28.00.603110--$240.00 110.09.27.00.603110--$240.00 260.08.12.00.604160--$769.97 670.08.18.00.604100•- $6,400.00
$769.97 675.08.17.00.604160-$769.97 691.02.47.00.604160 -$1,203.41 690.11.18.00.604160--$1,203.41
211.12.02.01.604160--$1,203.41
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
I T Director Date Support -Yes /No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. l
Employee: n'y7 i /1'/l C.L (t Department Head:
(Equal to or greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year. ESQ / NO x-,
Finance Director- (Equal to orgreefer than $5,000) Date
Comments:
Form #3 - Requisition