HomeMy WebLinkAbout2015-358 CONT Addendum - John Watt & Associates
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 15th day of December, 2015, between the City of Ashland ("City")
and John WattAssociates, LLC ("Consultant").
Recitals:
A. On June 11, 2015, City and Consultant entered into a "City of Ashland Contract for
Personal Services Less than $35,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to extend the date and increase the
compensation to be paid to the Consultant.
City and Consultant agree to amend the agreement in the following manner
1. The date for completion as specified in Paragraph 4 of the agreement is
extended to July 12, 2016.
2. The maximum price as specified in Paragraph 5 of the original agreement is
increased to $33,480.
3. Except as modified above, the terms of the agreement shall remain in full force
and effect.
CONSULTANT: CITY OF ASHLAND:
De artment Head
Its eLG ~1 CC= 4.sT Date_
DATE
1 ~
Purchase Order # 12918
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
Page 1 /1
CITY OF
ASHLAND DATE _ E PO NUMBER
20 E MAIN ST. 7/1/2015 12918
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 019477 SHIP To: Ashland Public Works
JOHN WATT & ASSOCIATES, LLC (541) 488-5587
PO BOX 4661 51 WINBURN WAY
MEDFORD, OR 97501 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Whitney Dennis
Special Inst: Confirminl ? No
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Provide consultation services to the 16,740.00
Citv of Ashland Transportation Capital
Projects, per Exhibit C.
Contract for Personal Services
Beqininq date: 06/12/2015
Completion date: 12/12/2015
Processed change order 01/05/2016 16,740.00
Addtional consulting services to lobby
for fundinq options/opportunities for
the East Nevada Street Extension
Project.
Contract Addendum approved by Council
12/15/2015 I
SUBTOTAL 33 480.00
BILL To: Account Payable 0.00
20 EAST MAIN ST TAX X 0.00
541-552-2010
-ASHLAND, OR 97520 TOTAL ~___33,480.00
Account Number Project Number Amount Account Number Project Number Amount
E 260.08.12.00.60410 33 480.00
Authoril Signature VENDOR COPY
- " CORM #10
CONTRACT AMENDMENT APPROVAL REQUEST FORM CITY OF
Request for a Change Order S H LAN
Name of Supplier I Contractor I Consultant: John Watt Associates, LLC Total amount of this
contract amendment:
Purchase Order Number: 12918
Title 1 Description: Provide consultation services to the City of Ashland Transportation Capital $16,740.00
Projects
® Per attached contract amendment
Contract Amendment
Original contract amount $ 16,740.00 100 % of original contract
Total amount of previous contract amendments 0 % of original contract
Amount of this contract amendment 16,740.00 100 % of original contract
TOTAL AMOUNT OF CONTRACT $ 33,480.00 200 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendmentis advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval 1 Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments :5 $100K for Goods & Services, :5
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
® "YES", Direct appointments $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5.000 to $100.000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75,000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount ® If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: Exempt-Reason: El Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number Account Number 260-08-12.00-604100 Account
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach e dra pages if needed.
Employee Signature: &"Ar) Department Head Si ure: a
(Totals o ntofcontract>_$5,000)
City Administrator: `L
(Equal to or greater than $25 000 or 10%)
Funds appropriated for current fiscal year YE /NO 4-4-1 /7-23 7; ; -
Finance Director (Equal to or greatertnan $5,000) Date
Comments: poll_ ~ - LD
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 12/22/2015