HomeMy WebLinkAbout2016-011 CONT Addendum - Evergreen Job & Safety Training
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR SAFETY TRAINING
Addendum made this 19th day of January, 2016, between the City of Ashland ("City")
and Evergreen Job & Safety Training, Inc. ("Consultant").
Recitals:
A. On May 7, 2013 City and Consultant entered into a "City of Ashland Contract for
Safety Training" (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to extend the date of completion and
increase the compensation to be paid to Consultant.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion is being extended to December 31. 2017 (year 4 & 5). This
contract may be extended annually for up to three additional years for a maximum term
of five (5) years
2. The compensation for monthly safety training classes and job observations will be as
follows:
Calendar Year Electric Department Public Works
January 2016 - June 2016 $2,197.93/Month $2,250.60/Month
July 2016 - June 2017 $2,285.85/Month $2,340.62/Month
July 2017 - December 2017 $2,377.28/Month $2,434.24/Month
Total Amount: $54,881.46 $56,196.48
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTANT: C T ASHLANd:
BY B a.-I L-~
Dave Kan er, City Administrator
Its it s v1 Date t 2
DATE
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR SAFETY TRAINING
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Evergreen Job & Safety Training, Inc.
328 Ironwood Circle
Roseville, CA 95678
Office: (916) 742-1811
Fax: (916)742-1852
evergreenjobanclsafety@gmaii.com
City of Ashland December 23, 2015
90 N. Mountain Ave.
Ashland, OR 97520
Re: Contract Extension Proposal Request:
To Whom It May Concern,
I appreciate the opportunity to present you with this proposal. As your training instructor, I will
be dedicated to providing you with the best possible service to meet the specific needs of the City of
Ashland Electric Department and Public Works Department. This proposal is based on the following:
Electric Department:
• July 1, 2016 - June 30, 2017:12 meetings; cost per meeting is $2,285.85
• July 1, 2017 - December 31, 2017: 6 meetings; cost per meeting is $ 2,377.28
Public Works Department:
• July 1, 2016 - June 30, 2017: 12 meetings; cost per meeting is $2,340.62
• July 1, 2017 - December 31, 2017: 6 meetings; cost per meeting is $2,434.24
This proposal includes all of my expenses, including but not limited to; administration, record
keeping, program development, travel, lodging and meals. Certain additional training materials, such as
CPR/ First Aid and Traffic Control materials will be billed to you at my cost. I will discuss the cost of
these materials prior to supplying any of them to your employees.
If this proposal meets your approval, I will proceed with addressing any additional contract
requirements you have. I look forward to serving you in this capacity. Please contact me if you have any
questions.
Sincerely,
jow, La4u~
Jesse Langslet
Owner/Instructor
i
CITY OF
ASHLAND
Council Communication
January 19, 2016 Business Meeting
Contract Addendum - Evergreen Job & Safety Training, Inc.
FROM:
Mike Morrison, Public Works Superintendent, mike.morrisonga ashland.or.us
Tom McBartlett, Electric Manager, thomas.mcbartlettgashland.or.us
SUMMARY
A contract addendum is required to extend the contract for safety training services. The contractor
provides monthly safety training classes and job observation services for both the Public Works and
Electric Departments.
BACKGROUND AND POLICY IMPLICATIONS:
The original 2-year contract resulted from a competitive sealed proposal (Request for Proposal) and
was approved by the City Council on 12/18/2012. The contract includes the option to renew the
contract annually for up to three (3) additional years for a totabof five (5) years. This contract
addendum will extend the contract for the final 4th and 5th year, (final year) of the contract.
COUNCIL GOALS SUPPORTED:
None
FISCAL IMPLICATIONS:
Funds are budgeted each fiscal year for safety training. The cost to extend this contract for the balance
of the term of the contract - January, 2016 to December 2017 will be a total of $56,196.48 for Public
Works and a total of $54,881.46 for the Electric Department.
STAFF RECOMMENDATION AND REQUESTED ACTION:
Staff recommends this contract addendum to extend the contract with Evergreen Job & Safety Training
be approved.
SUGGESTED MOTION:
The Council, acting as the Local Contract Review Board, moves to approve the contract addendum to
extend the contract with Evergreen Job, & Safety Training for another calendar year.
ATTACHMENTS:
Contract Addendum
Proposal received from Evergreen Job & Safety (4% increase per year)
Page 1 of 1
Imo,
Page 1 / 1
. CITY OF
ASHLAND DATE PO NUMBER
E MAIN 1/26/2016 13344
20 ST.
ASHLLAND, OR 97520
(541) 488-5300
VENDOR: 017707 SHIP TO: Ashland Public Works
EVERGREEN JOB &SAFETY TRAINING (541) 488-5587
328 IRONWOOD CIRCLE 51 WINBURN WAY
ROSEVILLE, CA 95678 ASHLAND, OR 97520
FOB Point: Ashland, Oreqon Req. Nc.:
Terms: Net Dept.:
Req. Del. Date: Contac!:: Wes Hoadlev
Special Inst: Confirminc? No
Quantity Unit Description Unit Price Ext. Price
6.00 Mo Safety Traininq - Public Works 2,250.60000 13,503.60
January to June 2016
12.00 'Mo July 2016 to June 2017 2,340.62000 28,087.44
Contract Addendum
Contract extended to 12/31/2017
Approved by Council 01/19/2016
SUBTOTAL 41 591.04
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 41,591.04
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 410.08.24.00.61040 41 591.04
Authorized S1gnature VENDOR COPY
FORM #3 CITY OF
J. iL ~~i~ 2~, P U irye~ ~etbaa.. ASHLAND
REQUISITION Date of request:
Required date for delivery:
Vendor Name
Address, City, State, Zip
Contact Name & Telephone Number
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication)
Description of SERVICES Total Cost
d-f
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
~D
-7 el ~r S
11~7 BJ5~
TOTAL COST
❑ Per attached quote/proposal $
Project Number Account Number
Account Number___-__-__- Account NumbeH (0-6 9-2y-oo-6(ogo0
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
I T Director Date Support -Yes /No
By signing this requisition form, l certify that the City's public contracting requirements have been satisfied.
Employee: Department Head: a . /
(E Oual to r greater t an 5,000)
Department Manager/Supervisor: City Administrator. ~
(tqual to or greater than $25,000)
Funds appropriated for current fiscal year OE / NO
Finance Director- (Equal to or greater Aan $5,000) Date
Comments:
Form #3 - Requisition