HomeMy WebLinkAbout1999-46 Bid ExemptionsRESOLUTION NO. 99-/~
BEFORE THE CITY OF ASHLAND LOCAL CONTRACT REVIEW BOARD
RESOLUTION EXEMPTING FROM COMPETITIVE
BIDDING THE SELECTION OF A UTILITY BILLING/
CABLE INTERFACE SOFTWARE SYSTEM FOR THE
DEPARTMENT OF FINANCE.
LCRB RESOLUTION
Recitals:
A. AMC § 2.50.030.B permits the Ashland City Council sitting as the Local
Contract Review Board to exempt contracts from competitive bidding if it finds:
1. The lack of bids will not result in favoritism or substantially diminish
competition in awarding the contract; and
2. The exemption will result in substantial cost savings.
B. This ordinance provides that in making such findings, the Board may consider
the type, cost, amount of the contract, number of persons available to bid, and such
other factors as the Board may deem appropriate. Where appropriate, the Board shall
direct the use of alternate contracting and purchasing practices that take account of
market realities and modern or innovative contracting and purchasing methods, which
are also consistent with the public policy of encouraging competition.
C. In order to exempt a public contract from competitive bidding, the Board shall
adopt written findings that support the awarding of a particular public contract or a class
of public contracts without competitive bidding. The findings must show that the
exemption of a contract or class of contracts complies with the requirements of AMC §
2.50.030.B.
The Board adopts the information contained in the Council communication from Jill
Turner, director of finance, to the Mayor and Council dated July 13, 1999, as findings
justifying the exemption. The Board finds that these exemptions will not result in
favoritism or substantially diminish competition in awarding the contracts and the
exemptions will result in substantial cost savings.
The Board resolves that these exemptions be granted as follows:
SELECTION OF A UTILITY BILLING/CABLE INTERFACE SOFTWARE SYSTEM
FOR THE DEPARTMENT OF FINANCE. This contract is exempted from competitive
bidding. The city will rate vendors based on their ability to meet the criteria listed on the
attached Council Communication. Cost shall be evaluated as a factor but shall not be
the sole determining factor in the purchasing of this software.
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This resolution was read by title only in accordance with Ashland Municipal Code
§2.04. 90 duly PASSED and ADOPTED this
Barbara Christensen, City Recorder
SIGNED and APPROVED this ~'~ day of
Re,wed as ~to for:
7 /U
Paul Nolte, City Attorney
day of July, 1999.
,1999.
Don Laws, Acting Chairperson
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