HomeMy WebLinkAbout2015-0415 Wildfire Mitigation MIN
MinutesFOR A MEETING OF THE
WILDFIRE MITIGATIONCOMMISSION
Wednesday, April 15, 2015
11:00AM to 1:00PM
ConferenceRoom,Ashland Fire Station #1
455 Siskiyou Blvd
I. CALL TO ORDER
The meeting was called to order at 11:06AM.
In attendance were: Stephen Gagne, Tim Bewley, Bruce Moats, Chris Chambers,Vicky Sturtevant,
and SteveParks.Guest Frank Betlejewski.
II. INTRODUCTIONS
Guest-Frank B.,Forest Lands Commission. Working on Ashland Forest Plan-policy document
guiding how undeveloped forest land will be managed. Primary strategy-fire protection. Frank was
participant in creating original 2002 CWPP.
th
III. APPROVAL OF MINUTES:
March 11
Tim B. motioned to approveas submitted,Bruce M. seconded and all voted in favor.
IV. PUBLIC FORUM
None
V. ADJUSTMENTS TO THE AGENDA
VI. BUSINESS
A.
Sandy Shaffer Survey
a.
Was it sent out to commissioners? Yes 3/26/15 0927hrs by A.L.
b.
Resource that can help focus discussion on outreach efforts. Only survey of public
perception of wildfire risks.Releasedin 2011.
c.
Future discussion to see how it fits in context to our conversations and efforts.
d.
AFP revision-Contains section already regarding this survey.
e.
Survey mailed 1-2011. There is a 2012/13 Comparison between GP and Ashland.
f.
What do we need to know/how find out.
g.
Invite Kevin Preistersocial surveyorto meeting?Chambers to send AFR example of
his work.
B.Outreach options-CWPP Communityengagement Plan for WMC
a.Chambers-Commission’s primary role in marshalling CWPP update, outreach
and gathering information for the plan. Citizen commission preferable to singular
city department going at it. Gathering citizen input.
b.Notes from retreat reviewed, CWPP CEP reflects those goals. Review of format
of document.
c.5 goals brought forward from retreat meeting.
d.Discussion on order of goalstook place. Order does have an impact.Rank by
timeline or priority?Chris & Steve attended basin risk assessment workshop last
Thursday. WMC will not go as in depth, but will complete similar process in
ranking importance of resources. Determining Ashland’s HVRA. May be able to
use final product as talking point to start conversation in Ashland. Timeline may
not align enough to be of use.
e.Vicki-3categoriesof people: General Public, Stakeholder, Partners. Move G3 to
G1? Identifypartners.
f.Create a master timeline of efforts (Gantt Chart)? Time necessaryto create
worthwhile? Need topics/goals/actions to populate chart.
g.Modify sequence of goals to help drive timeline.
h.StephenG.-G1 gather information re: current public understanding, G2 plan
outreach. What is efficient way to gather available community perception
i.FrankB-AFMgroup trying to not reinvent wheel. There is ample information re:
community perception available.
j.**Chambers-Create WMC drop boxto gather documents on public info.
k.Frank will send summary of source documents used on AFM plan. Roughly 12
available.
l.New G1 proposal: Summarize current state of knowledgeon public (citizens,
stakeholders, and partners) attitudes and understanding on wildfires in Ashland.
m.(Action)SG-Suggest someone review sourced documents. Identify truly relevant
content. Distribute 1 document to each comm. To synopsize applicable content
and share with body. Vicki, Chris, SteveP to start reviewing and complete.Tally
stakeholders, partners listed in documents.
n.Key Messages/Branding
i.Relevant, stick, make a stand. Will need to ensure all partners/stakeholders
are in agreement.
ii.Will need to develop brand, key messages, etc.
iii.TimB-What buy in arewe looking to achieve? Need to establish contacts
w/other groups. “Ashland Coalition”, Ashland Chamber of Commerce,
etc.
iv.Identify players, hold meetings w/them. Chris encourages trying to
combine them.
o.Revisit and rearrange list of partners vs. stakeholders. Distribute to appropriate
goal.
C.Survey Discussion
a.Opening statement and questions help towards establishing message.
b.Add Q4-What is the best way for the city toshare the results of this survey and
wildfire information in Ashland?*How would you prefer to
c.Decision made to limit window survey on 4/25/15 to single question.
VII. COMMISSIONER COMMENTS
VIII. REVIEW AND SET COMMISSION CALENDAR / NEXT MEETING
A.Next meetingMay 13, 2015. Proposal to move to May 20, 2015. Doodle poll will be sent.
IX. ADJOURN: 1:00 PM
In compliance with the Americans with Disabilities Act, if you need special assistance to participate
in this meeting, please contact the Public Works Office at 488-5587 (TTY phone number 1 800 735
2900). Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).