HomeMy WebLinkAbout1934-0424 Spec Mtg MIN ra=w- - - _ T
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Ashland, Oregon
i~pril 2d, 1934
The Council met in special session at 11:00 ~'~.1L. this date. Present l~,~ayor '~uiley; Councilmen ~`~pple~vhite, Greg;;, Tayier, ~;7enner; absent
Councilr,~en Bergner, 31ake.
i,r. Stearns of Ly'orand, Ross ~L°os. and I.ontgoc~er~r ~;ras present and discussed the audit
to date. He suggested the elir~ination of complete verification of tare vaatr:r and light
accounts, their reconstruction, incorie fror.i water, light, cemeteries and sundry cash
receipts and confirmation of balances of water, light area assessrlents, and verification of
proceeds of bonds sLlodan outstanding at Decer.2ber 31, 1932.
i~~~oved by ~~'denner that the schedule of eliminations as suggested by I~ir. Stearns be
approved ana auttlority to proceed in accordance with the outline made for the completion
of the audit be granted and upon cor,~pletio~l o~ so,ule to proceed ~~~it}1 the installation of i
the new system. Seconded by Gregg, carried.
x bill from Lybrand Ross giros and ont~orervr for X1500.00 for the audit to hpril 15th
was presented. I~:~oved by `~~enner that the bill be approved and warrs,nt drawn to cover fro~i the General Fund. aeconde~ by Gregg, Roll cell v~au
ordered, t~~~e vote being--.fires, 4;
mays, U; c~rried.
In vietiv of the new system of accounting to 5e installed and in order to prevent the
possibility of the election of a person not ciualified for the office of recorder, who
would be unable to maintain the nevr system due to lace: of training ana e~~perience in
~~G,, accounting,it was suggested tht~t the office be made an appointive ore. ~~oved by `~`~enner ~ that the ~~it ~ttorne re are an amendment
to the Cit Charter ma~iin~~ the office of ~Cit
y= y p P y' ~ y ~~t Recorder an appointive one instead of an elective office. Seconded by Tayler, carried.
x
~ On motion the council ~~djourned to meet at the call of the rdiayor.
. ~ ~ ~ ~ ~ _ A ~ Mayor. t
attest:
~
~~~~.r. y, Recorder.
Schedule of Items on vrhich Verification is to be
Eliminated from the ~iudit as specified under a ~~ontract vrith the
i~' accounting Firrt~ of Lyb-r:~nd, Ross 3ros. ~ yol~tgornery under date of February 2~3, 1934.
1. ~~dater and Light accounts receivable and income therefrom.
~4
2. Reconstruction of 1933 ',later anti Light accounts.
+#K;i„ ' 3. Confirmc,tions of
(a) Balances of dater and Light accounts.
(b) .assessments receivable.
4. ~~11 verification of irlcor~le fror_i cerleterieti, including perpetual care, annual Y
care, rent of Iou~Jerir~g device, grave digging, collec t:.ons on accounts receiv- I able, sales of supplies, etc.
S. Verification of realization by the City of proceeds of bonds stlown as outstand-
at 1~~31%32.
6. Verification of ttiie cor:~pleteness of income from licenses, and sundry cash re-
ceipts from machinery rentals, etc.
Ashland, Oregon April 26, 1934
`the Council met in special session at 5:00 P.l;~. this date. Present ~~~Iayor ~'~iley;
Councilmen ~~pplew~iite, ~J.a~~e, Grey, Tayler; absent Councilmen Bergner, ~~enner.
~ ' Claycomb vas present aria Iola of the possibilit~f o: a road thru the forests adjacent
to the ~~shland vaater shed by halving same becoL~e part of the Ro~;~ue river I~iational Forest
as suggested by ~~r. Yannoch, Superintendent of the Rogue River ~~Zatiorlal sorest. The pro-
cedure suggested seas to petition congress.
Moved by Tayler that the City i~ttorney prepare a memorial asking; that these certain
sections of timber land be set aside far the Rogue giver Tyationa,l Forest as suggested by
Mr. Yannoch, secondea by :Make. Carried.
A bill from the Claycor:ib Motor Company for the new police car for X639.46 was pre-
sented, same having mane the 1oviest yid. ;loved by Gregg that the bill be allowed.
aeconded by 3la,e, moll call was ordered, the vote being byes, 4; Nars, 0. Carried.