HomeMy WebLinkAbout3148 Amending City Recorder's function I
ORDINANCE NO. 3148
AN ORDINANCE AMENDING AMC 2.08.020 TO REMOVE SOME
RESPONSIBILITIES FROM RECORDER'S FUNCTION
Annotated to show aelasand additions to the code sections being modified.
Deletions are bold lined-threugli and additions are bold underlined.
WHEREAS, Article 2. Section 1 of the Ashland City Charter provides:
Powers of the City. The City shall have all powers which the constitutions, statutes, and
common law of the United States and of this State expressly or impliedly grant or allow
municipalities, as fully as though this Charter specifically enumerated each of those powers,
as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall
possess all powers hereinafter specifically granted. All the authority thereof shall have
perpetual succession.
WHEREAS, the Ashland Municipal Code has assigned responsibility over numerous treasurer
or other financial duties to the City Recorder that had historically been within the ordinary
abilities of an elected official of such office to perform; and
WHEREAS, The Finance Department organized under AMC 2.28.110-130, was specifically
created to ensure experienced and professional administration of increasingly complex treasury
and financial matters the City must address in its operations and extensive finance obligations;
and
WHEREAS, the Recorder's office is not guaranteed to provide the necessary expertise and
technical services required for overseeing the city's financial responsibilities and therefore finds
it is in the public interest to transfer specific treasury and financial responsibilities to the Finance
Department;
THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS
FOLLOWS:
SECTION 1. Chapter 2.08.020 is amended as follows:
Section 2.08.020 Duties - Designated
It shall be the duty of the City Recorder/Treasurer to perform the following tasks:
A. Act as clerk of the Council, record and transcribe proceedings of the City Council, and sign
and record ordinances and resolutions;
B. Act as custodian of all City ordinances, resolutions, Council minutes, deeds, contracts,
judgments, promissory notes and the City seal;
C. Certify property tax levies and delinquent assessments to the County;
paid ever b the Gets ty;
e
D A ♦ `1' fall City «.onies and s ':ties. et nq Ordinance No. Page 1 of 3
&D. Prepare, issue and record all cemetery deeds;
F--.E Conduct City elections in cooperation with the Jackson County officials responsible for
conducting elections;
G. Maintain daily and menthly bank aceetint balanees;
14Redeem be n rl s, e -A upons n warrants, maintain bond registers;
T Reeor l 1 1, ,,1 ti, oa 1- +l,- 04-..
L-F. Maintain docket of City liens and prepare lien reports as required;
;
n Maintain deeke+ 4water and sewer- eenneet fees;
P A lleeate r pei4 y tax receipts;
Q-. L. Maintain warrant register;
R-.H. Maintain file of legal notices;
S-I. Keep Charter available to public, with updated boundaries; and
T-.J. Maintain public relations between citizens and the City.
SECTION 2. Savings. Notwithstanding this amendment/repeal, the City ordinances in existence
at the time any criminal or civil enforcement actions were commenced, shall remain valid and in
full force and effect for purposes of all cases filed or commenced during the times said
ordinances(s) or portions thereof were operative. This section simply clarifies the existing
situation that nothing in this Ordinance affects the validity of prosecutions commenced and
continued under the laws in effect at the time the matters were originally filed.
SECTION 3. Severability. The sections, subsections, paragraphs and clauses of this ordinance
are severable. The invalidity of one section, subsection, paragraph, or clause shall not affect the
validity of the remaining sections, subsections, paragraphs and clauses.
SECTION 4. Codification. Provisions of this Ordinance shall be incorporated in the City Code,
and the word "ordinance" may be changed to "code", "article", "section", or another word, and
the sections of this Ordinance may be renumbered or re-lettered, provided however, that any
Whereas clauses and boilerplate provisions, i.e., Sections 2-4 need not be codified, and the City
Recorder is authorized to correct any cross-references and any typographical errors.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the 1'- day of (tck,,, , 2017,
and duly PASSED and ADOPTED this IIL- day of , 2017.
1
Melissa uhtala, City Recorder
Ordinance No. Page 2 of 3
SIGNED and APPROVED this ~ day of ~40, , 2017.
III
Jo Stromberg, Mayor
Reviewed as to form:
d\
DJvid H. Lohman, City Attorney
Ordinance No. Page 3 of 3