HomeMy WebLinkAbout3149 Amending 2.28.130 to add responsibilites to Finance
ORDINANCE NO. 3149
AN ORDINANCE AMENDING AMC 2.28.130 TO ADD
RESPONSIBILITIES TO FINANCE DEPARTMENT FUNCTIONS
Annotated to show deletionsand additions to the code sections being modified. Deletions
are bold lined through and additions are bold underlined.
WHEREAS, Article 2. Section 1 of the Ashland City Charter provides:
Powers of the City. The City shall have all powers which the constitutions, statutes, and
common law of the United States and of this State expressly or impliedly grant or allow
municipalities, as fully as though this Charter specifically enumerated each of those powers,
as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall
possess all powers hereinafter specifically granted. All the authority thereof shall have
perpetual succession.
WHEREAS, the Ashland Municipal Code has assigned responsibility over numerous treasurer
or other financial duties to the City Recorder that had historically been within the ordinary
abilities of an elected official of such office to perform; and
WHEREAS, The Finance Department organized under AMC 2.28.110-130, was specifically
created to ensure experienced and professional administration of increasingly complex treasury
and financial matters the City must address in its operations and extensive finance obligations;
and
WHEREAS, the Finance Department is prepared to accept and thereby add to its logical
responsibilities what were historical but now archaic Recorder functions;
THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS
FOLLOWS:
SECTION 1. Chapter 2.28.130 is amended as follows:
A. Remove:
budget; taxes, lieenses, and pefmits and the administfation of or-dinanees and state laws applieable
thereto; the r-eeeipt and safekeeping of all City meney; preparation and eontrel of the-C4t-y
materials, supplies, equipment and ser-viees for- all depaftmen1s; ,
fis
supplies, storage a-ad issuance of equipment; materials and the disposal of surplas ;
departments;
and pfopefty aeeottt4ing for- all > estimating, finaneial planning and-
progfamming; billing and „ lleeti Vi ~ i
st"' nt of± L U111 Y lU'1 idlt funds N +the City Reeefder-; dispatehing of utility eenneet and diseonneet orders; risk manageffient an
administr-ation; the per-fofmanee of all duties pr-esefibed by the City Chaftef and
ordinances and the laws of the State for- these officers andefficials ineluded in the Finaflee
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Administrator- rite b the City Gotineil
B. Replace with:
Section 2.28.130 Finance Department - Functions
The functions of the Finance Department are:
A. The administration and collection of various City taxes, licenses, and permits and the
administration of ordinances and state laws applicable thereto;
B. The receipt and safekeeping of all City money, which includes, but is not limited to,
maintaining daily and monthly bank account balances and record and bank monies
received by the City;
C. Redeem bonds, coupons and warrants, maintain bond registers;
D. Secure signed Bancroft bonding applications;
E. Receive property taxes paid over by the County;
F. Receive State shared revenues, and local taxes, to include but not limited to, Food
and Beverage Tax and Marijuana Tax;
G. Allocate property tax receipts;
H. Maintain docket of water and sewer connect fees;
1. Issue checks and warrants necessary to pay valid claims on the City treasury;
J. Preparation and control of the City budget;
K. Procurement of materials, supplies, equipment and services for all departments;
L. Receipt, storage and issuance of supplies, materials and equipment;
M. The disposal of surplus property;
N. Fiscal and property accounting for all departments;
0. Data processing; financial estimating, planning and programming;
P. Billing and collecting;
Q. Purchase investment securities and investment of temporarily idle funds in cooperation
with the City Recorder;
R. Dispatching of utility connect and disconnect orders;
S. Risk management and insurance administration;
T. The performance of all duties prescribed by the City Charter and ordinances and the laws
of the State for those officers and officials included in the Finance Department; and
U. The performance of such other functions as may be assigned by the City Administrator or
prescribed by the City Council.
SECTION 2. Savings. Notwithstanding this amendment/repeal, the City ordinances in existence
at the time any criminal or civil enforcement actions were commenced, shall remain valid and in
full force and effect for purposes of all cases filed or commenced during the times said
ordinances(s) or portions thereof were operative. This section simply clarifies the existing
situation that nothing in this Ordinance affects the validity of prosecutions commenced and
continued under the laws in effect at the time the matters were originally filed.
SECTION 3. Severability. The sections, subsections, paragraphs and clauses of this ordinance
are severable. The invalidity of one section, subsection, paragraph, or clause shall not affect the
validity of the remaining sections, subsections, paragraphs and clauses.
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SECTION 4. Codification. Provisions of this Ordinance shall be incorporated in the City Code,
and the word "ordinance" may be changed to "code", "article", "section", or another word, and
the sections of this Ordinance may be renumbered or re-lettered, provided however, that any
Whereas clauses and boilerplate provisions, i.e., Sections 2-4 need not be codified, and the City
Recorder is authorized to correct any cross-references and any typographical errors.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on theS`0' day of Qhk",,- , 2017,
and duly PASSED and ADOPTED this la' day of ► J~~ 12017.
4-0'~~
Melissa Huhtala, City Recorder
SIGNED and APPROVED this day of k4z-, 2017.
J tromber ,Mayor
Revie as to form:
David H. Lohman, City Attorney
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