HomeMy WebLinkAbout1999-47 Y2K ComplianceRESOLUTION NO. 99- 47
A RESOLUTION DEMONSTRATING A GOOD FAITH EFFORT TO AVOID
YEAR 2000 FAILURES, IN COMPLIANCE WITH SENATE
BILL 268.
'FHE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The City has a written analysis of the systems it believes most susceptible to Year
2000 failures (Y2K Assessment).
SECTION 2. The Year 2000 efl~cts are unknown and uncertain, with expert opinions ranging
fi-om little or no efl~ct to severe.
SECTION 3. The City acknowledges that without a strong commitment to addressing Year 2000
problems, "Y2K" failures, which may cause interruption of essential public services, would be
more likely.
SECTION 4. There are multiple existing concerns which must compete for the limited public
resources available to deliver governmental services.
SECTION 5. It is the opinion of the City Council that such limited resources are best utilized,
with respect to Year 2000 issues, for those matters deemed "Life-Critical" and "Mission-
Critical".
SECTION 6. The City Council is committed to ensuring that the potential Year 2000 failures are
minimized in the "Life-Critical" and "Mission-Critical" systems as identified and prioritized in
the city's Y2K Assessment and Y2K Compliance Matrix.
SECTION 7. The City' s 1999-2000 Budget authorizes the expenditure of certain funds to
address Year 2000 problems. The City Council has delegated the discretion to determine these
expenditures to the City Administrator.
SECTION 8. Although the City Council clearly recognizes that the Year 2000 problems may
affect other areas, in recognition of the limited public resources available, it shall be the policy of
the City to address the areas determined above as in the overall best interest of the public.
The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City
Council of the City of Ashland on the3 day of a~d~fl7 1999.
Barbara Christensen. City Recorder
SIGNED and APPROVED this ~-3
W~O fOFrn ~ ,
Patti Nolte, City Attorney
day of
f~,d-~, 1999.
Don Laws
Council Chairperson
Paul Nolte
City Attorney
City of Ashland
\I.\ ~'( )1~..\1. I'ROCLAMATION
WHEREAS: .!he :C, ity of Ashland recognizes that the Year 2000 problem involves more
, than just a computer issue; and
WHEREAS, the City recognizes that all of its departments and services may be impacted
by the Year 2000 problem; and
WHEREAS, the City has determined that the Year 2000 problem is a high priority for all
city operations; and
WHEREAS,
the City is committed to identify, address and resolve potential problems
created by Year 2000 issues and to make its best effort to ensure continuity
of essential city services; and
WHEREAS, the City's efforts to minimize the potential impact of the Year 2000 problem
will likely involve multiple city operations and outside organizations; and
WHEREAS,
the City believes that coordination of all persons and groups working on the
Year 2000 problem in Ashland is essential to the efficiency and
effectiveness of the Ashland's overall Year 2000 effort; and
NOW, THEREFORE, I, Catherine M. Shaw, Mayor of the City of Ashland, do hereby
proclaim that Y2K preparedness is a high priority for the City to address; and
THEREFORE, while recognizing that the City's long-standing emergency preparedness
policies will go a long way to meet potential Y2K situations, the City pledges to create
contingency and community preparedness plans to reduce the possible effects of computer
and operational system failures throughout the commttnity; and
THEREFORE, the City urges all residents and businesses both to familiarize themselves
further with this issue and to make preparation for reasonable self-sufficiency in this and
all potential emergencies.
Dated this 2 day of March, 1999.
! Barbara Chrlqten~e,, Ciw Recorder
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City of Ashland Year 2000
Compliance Matrix
July 15, 1999
Citywide Telco Svcs
ATT Cellular
US Cellular
Arch Paging
US West
Hardware
OS
Software
n/a n/a n/a
n/a n/a n/a
n/a n/a n/a
n/a n/a n/a
Date of Comments
Compliance
Jun-99
Q3-99
Q3-99
Jul-99
Public Works
Wonderware Primary
Wonderware Secondary
Particle Counter computer
Laptop computer
Telesafe
Alarm/autodialer
yes yes yes
unknown yes yes
yes yes yes
yes no yes
n/a n/a yes
unknown unknown unknown
Summer
99
Jun-99
certified by consultant
computer will be replaced this
summer
BIOS patch installed
certified by consultant
Police
E911 System
Vesta software
NT computer
Base Radio
NT computer
Telephone System
Callware computer
Call Acctg computer
Traffic Computer
A Log
LEDS
SOJIS
Laptops (Panasonic CF-25)
SoftRisk
Investigative Files
Codemaster
LaserFiche
Tiburon System
n/a n/a yes
unknown unknown n/a
yes n/a n/a
yes unknown n/a
yes
probably unknown
unknown unknown yes
unknown unknown yes
n/a n/a yes
n/a n/a no
n/a n/a no
yes yes
n/a n/a yes
n/a n/a no
n/a n/a yes
n/a n/a yes
n/a n/a unknown
unknown
Aug-99
Aug-99
8/1/99
Jul-99
unknown
vendor certifies compliance
US West is investigating OS
and H/W compliance
Software tested for
compliance by Motorola
HPVL5 computer is compliant
(NOS wiSP#?)
certified by Coral Tadiran
will be upgraded this summer
certified by vendor
certified by vendor
certified by programmer
received statement from Dave
Yandell (503-378-3054)
development in progress
certified compliant by vendor
certified compliant by vendor
Randy Becker indicates
compliance by July
certified by vendor
certified by vendor
date of implementation is
unknown
Fire
Laptop - Toshiba Satellite
Laptop - Toshiba Tecra
Cardiac Monitors
Gas Monitoring Devices
Weather computer
Fax machine
Pulse Oximeter
Electric
Computer at Water Trtmnt
Computing Services
City-built servers
Community Development
Wattsun Energy App
Building Permit App
Finance
Financial App
GL/AP software
City Recorder
Lien Program
Senior Center
Record Tracking App
Workstation computer
Attorney
PREMISE CD Library
Administration
Workstation computers
Municipal Court
Software program
Workstation computer
yes
yes
yes
yes
11o
yes
yes
unknown
unknown
n/a
n/a
yes
n/a
n/a
n/a
yes
n/a
unknown
n/a
unknown
no
yes
n/a
n/a
n/a
n/a
n/a
unknown
unknown
n/a
n/a
n/a
n/a
n/a
n/a
yes
n/a
unknown
n/a
unknown
n/a
n/a
n/a
n/a
n/a
yes
no
yes
no
no
no
yes
Date of Comments
Compliance
Jun-99
BIO S patch installed - still
running Win3.11
Y2K ready w/user intervention
compliant with notes
this is probably compliant (new
system)
unknown Testing currently in progress
unknown
App purchased but not
installed
No decision yet (message left
6/12)
7/1/99
As reported by Karen Huckins
As reported by Karen Huckins
unknown
Talking to vendors (requests
30 days leeway)
unknown
Needs to be upgraded
checked by Pat Hopkins
Certified by vendor
unknown To be checked by CS
Y2K service pack is here
(Holbo?)
To be checked by CS