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HomeMy WebLinkAbout2019-074 20190359 Otis Elevator Company 5036845427 01:08:46 p.m. 12-21-2018 1/7 OTIS r W DATE: 10/1012018 � TO: FROM: rn Ashland Fire Station Otis Elevator Company Kimberley Summers 843 E Main St Suite 109a Z 455 Siskiyou Blvd - Medford,OR 97504 Ashland,OR 97520 CO EQUIPMENT LOCATION: Janet Howard C Ashland Fire Station#2 Phone:(509)309-9518 1860 Ashland Street Fax:(860)660-3023 Ashland,OR 97520 • • PROPOSAL NUMBER:AL6442 'C EQUIPMENT DESCRIPTION: N rn No Of Units TypeOfUnits Manufacturer Customer Machine Number Designation C 1 HYDRAULIC OTIS ELEVATOR ONLY ELV 612349 n COMPANY •OAD' rn LUBRICATE AND SURVEY SERVICE We propose to finish Lubricate and Survey Service on the equipment("Units")described above.We will provide an annual survey of equipment condition and regular lubrication by a qualified examiner.Lubricate and Survey Service is not a preventive maintenance program. Under this Contract,we will maintain the Units on the following terms and conditions: DJ COVERAGE a SURVEY TI We will conduct an annual survey of the Units and provide a written report of their condition. r' CD REGULAR VISITS We will use trained personnel directly employed and supervised by us to visit the Units at the frequency selected below: N Visit Frequency Selection e�-t• Monthly ❑ 0' Bimonthly ❑ Quarterly X Semi-Annually ❑ Annually ❑ The visits will consist of lubrication of the following parts when conditions warrant • Machine bearings,gears,pumps•pump motors,operating valves,valve motors,and leveling valves. • Selectors,governors,governor sheaves,governor tension frame sheave assemblies,and compensating sheave assemblies. • Door operators,car door hangers,hoistway door bangers,and interlocks. • Safeties,car and counterweight guide rails,and car and counterweight guide shoes including rollers and gibs. OOTIS ELEVATOR COMPANY,2011 All Rights Reserved UDC Fonn MNT-IS(04101112)Proposal#:AL0442 Page 1 of 7 IL - - ,L ro .,r • • i • r :l . . - 5036845427 01:10:18p.m. 12-21-2018 4/7 • r THE UNITS C It is agreed that we do not assume possession or control of the Units,that such Units remain yours solely as owner and 03 operator,lessee,or agent of the owner or lessee,and that you are solely responsible for all requirements imposed by any federal,state,or local law,Cade,ordinance or regulation _- n CLARIFICATIONS We will not be required: (i) to make any tests other than that as specifically set forth herein, (u) to make any "'4 replacements with parts of a different design or type,(iia)to make any changes in the existing design of the Units,(w)to m alter,update,modernize or install new attachments to any Units,whether or not recommended or directed by insurance companies or by governmental authorities,(v)to make repairs or replacements necessitated by failures detected during or due to testing of escalators or buried or unexposed hydraulic cylinders or piping; (vi) to replace or repair any component or system utilizing obsolete or discontinued parts,including parts for which the original design is no longer manufactured by the original equipment manufacturers,or parts where the original item has been replaced by an item of different design or is replaceable only by fabrication;(vii)to provide reconditioned or used ports.Without affecting our w obligation to provide service under this Contract,you agree to permit us to train our personnel on the Units. C Should you require us to interface with a third party work order,insurance or safety systems,Otis will add an appropriate fee to cover the additional cost associated with this service m We will not be liable for anS'loss,damage or delay due to any cause beyond our reasonable control including,but not limited to acts of government,labor disputes,strikes,lockouts,fire,explosion,theft,floods,water,weather,earthquake, riot,civil commotion,war,commercial unavailability of parts,vandalism,misuse,abuse,mischief;or acts of God. You assume responsibility for the cost of correcting all Elevator Code violations existing on the date we enter into this r Contract If such Code violations or other outstanding safety violations are not corrected in accordance with this CJ Contract,Otis may with respect to the equipment not meeting Code requirements cancel this Contract without penalty by providing thirty(30)days written notice.Should you require us to interface with a third party work order,insurance CL or safety systems,Otis will add an appropriate fee to cover the additional cost associated with this service. Notwithstanding any other agreement or provision to the contrary,under no circumstances will we be liable for any indirect,special or consequential damages of any kind including,but not limited to,fines or penalties,loss of profits, ro loss of rents,loss of good will,loss of business opportunity,additional financing costs,or loss of use of any equipment or property,whether in contract,tort,warranty or otherwise. (I) rt ALTERATIONS You will not allow others to make alterations,additions,adjustments,or repairs to the equipment 0 SPECIAL PROVISIONS SAFETY TESTS—HYDRAULIC ELEVATORS We will conduct an annual no load test and annual pressure relief valve test Notwithstanding any other provision herein to the contrary,the following provisions shall be applicable and govern in the event of conflict CONTRACT PRICE AND TERM CONTRACT PRICE One hundred dollars ($100.00) per month,payable Annually. All pricing is plus any applicable sales taxes unless supplied with tax exemption certificates. PRICE ADJUSTMENT C OTIS ELEVATOR COMPANY,2011 All Rights Reserved MIX Form MNGLS(04/01/12)Proposaii:ALO442 Page 4 of 7 5036845427 01:11:31 p.m. 12-21-2018 6/7 r Submitted by: Janet Howard C Title: eBranch Account Manager E-mail: Jonet.Hownrd@otis.com Accepted in Duplicate n CUSTOMER Otis Elevator Company Approved by Authorized Rep - I tativ- Approved by Authorized Representative m rn Date: v� , ) Date: / Signed: Signed: 4 L - Print Name: - 11/DI I A A Print Name: 111);• .. _ Lt:Q k Title - i1 Ir\e• l 1 IAL,r4 Title Branch Res Manager SAii C E-mail: - i tIC} afl :dCw VIS tC1M,Or �"" • m Name of Company - fl(��eL •e t1P 'f- eaci ;?1' ..� principal,Owner or Authorized Representative of Principal or Owner o Agent: N (Name of Principal or Owner) S11 Q. 11 CD 0 C OTIS ELEVATOR COMPANY,2011 Al[Rights Reserved LrINX Form MNU-LS(04/01/12)Proposal#:ALG442 Page 6 of 7 1 r Submitted by: Janet Howard C Title: eBranch Account Manager 0 E-mail: Janet.Howard @otis.com Accepted in Duplicate n CUSTOMER Otis Elevator Company D Approved by Authorized Representative Approved by Authorized Representative M Date: 'IT/ICI Date: Signed: Signed: Z CI Print Name: - � 010am Print Name: Maria Ramirez Cn Title ■ Title Branch Service Sales Manager C i Xi E-mail: NI t dint)N1Ath`'''le tY'a S MI Name of Company rincipal,Owner or Authorized Representative of Principal or Owner o Agent: (Name of Principal or Owner) Q Approved as to Form with the 71 attached Addendum incorporated: -' % 4— Ashlars ity Attorney a Ch te //-ao-M )Uk" `S V 0 0-51 \\(\v‘ik �S ki4Aacktf' \,;(143.,„,i0:fifittil v Dv , . , viv,,,o,H\ keL0,4eopilif S r► ©OTIS ELEVATOR COMPANY,2011 All Rights Reserved LiNX Form MNT-LS(04/01/12)Proposal#:ALG442 Page 6 of 7 5036845427 01:11:43 p.m. 12-21-2018 7%7 r C BILL TO INFORMATION Company Name: ASl(10d "f)(‘( 4-eitSafi X Address: x[55 Siskc i iiiu. BI VA D Address 2: City: PrgYlll ► m State: z . z Zip Code: 0 c XI ACCOUNTS PAYABLE CONTACT C Name: m Refnu,c -S P cubl., -< Phone Number. Fax Number. 5-I I -552-2L 0 N E-mail: 0_k(P4)tarui , (Y. Us v Q. TAX STATUS M Are you tax exempt? Yes o' If yes,please provide tax exempt ce eate CD Do you require a Purchase Order be listed on your invoices? No Cl) If yes,please provide contact info for PO renewal: CO Name: 0. 'M1114 IV10.4\[tL z Fax: -I1— X52- 92931 Phone: r- , t 1 552 2 2_1 tS E-Mail: �� 'A.. , A cc lIII 0 -I A & ` A Cj .CY.US Would you like Otis to automatically debit your bank account for your maintenance invoices? Yes (,../ If yes,please provide blank check for bank routing and account information. C OTIS ELEVATOR COMPANY,2011 All Rights Reserved LINX Form MNT-LS(04/01/12)Proposal#:AL0442 Page 7 of 7 5036845427 01:06:37 p.m. 12-21-2019 1/2 • ADDENDUM to LUBRICATE AND SURVEY SERVICE AGREEMENT(the"Agreement") between • OTIS ELEVATOR COMPANY,a foreign business corporation("Otis"), and THE CITY OF ASHLAND,an Oregon municipal corporation("Customcr") To the extent this Addendum and the Terms and Conditions of the Agreement conflict, this Addendum shall control. This Addendum amends the Terms and Conditions of the Agreement as follows: 1. Addthe following new section,Governing Law,to the Agreement as follows: GOVERNING LAW. This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court ofthe State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that,upon motion of the other party,any case maybe dismissed or its venue transferred,as appropriate,so as to effectuate this choice of venue. 2. Add the following new section, Oregon Public Contracting Laws,to the Agreement as follows: OREGON PUBLIC CONTRACTING LAWS. The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, ORS 279B.230,and ORS 279B.235. 3. Add the following new section,Oregon Tax Law,to the Agreement as follows: OREGON TAX LAW. Otis'compliance with tax law: • (1) Otis represents and warrants to the Customer that: Otis shall, throughout the term of this Agreement, including any extensions hereof,comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316,317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Otis;and (iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. Page 1 of 2: Addendum to the Services Agreement between Otis Elevator Company and City of Ashland 5036845427 01:06:47 p.m. 12-21-2018 212 • Otis, for a period of no fewer than six (6) calendar years preceding the Commencement Date,has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316,317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Otis;and (iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. (2) Otis' failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Except as specifically modified by this Addendum,the Agreement shall remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Addendum to be signed in their respective names by their duly authorized representative as of the dates set forth below. THE C F ASHLAND,OREGON OTLS ELEVATOR COMPANY By: BY: I I _ (mus .,' officer of the company) Printed Name: ki , k 1� , t ,� nr < ' Printed N: se:s✓LOI'/ 6 V.(/\.l) ny Title: ‘6 , , G{A.W1 tj Title: \ Mkykr3r- Date: Date: ididyi ) Page 2 of 2: Addendum to the Services Agreement between Otis Elevator Company and City of Ashland Otis Service Report OTIS 06/05/2017-06/04/2018 Building Info Header Building Id Building Name House No Street City Postal Code StateProvin ce SPM506778 ASHLAND FIRE - 1860 ASHLAND ASHLAND 97520 OR STATION #2 STREET 0 12 _ V � For further details on service performed on your equipments by Otis Elevator Company,please click 6-6 here http://eservice.otis.com to log on to Otis eService site. Otis Service Report OTIS 06/05/2017-06/04/2018 • Unit Shutdown A preventive maintenance procedure is defined as a task or groups of tasks performed on units or components. An Otis mechanic utilizing standard work procedures, materials and tooling completes these tasks.This report shows maintenance procedures completed, per unit/building/contract and over a 12-month period This report provides comprehensive information on both planned and unplanned repairs performed on the unit. The mechanic initiates unplanned repairs as a result of a callback or after finishing a maintenance visit- without a signed offer from the customer.The customer of the elevator agrees that the repair will be immediately executed. Planned repairs,on the other hand, are initiated by an offer and a signed contract. There is no data to display for this time period. This is not a system error. For further details on service performed on your equipments by Otis Elevator Company,please click 5-6 here http://eservice.otis.com to log on to Otis eService site. Otis Service Report OTIS 06/05/2017-06/04/2018 Emergency The Emergency Service Call Report represents the number of times during a selected time period that a service call was designated as an emergency service request(trapped passenger, multiple unit shutdowns etc.) For example, if a service request was originally called in as a passenger being trapped, but Otisline was later notified that the passenger was out and service was still needed,then Otisline will change the status to a regular service call in order to notify the mechanic that emergency service is no longer needed. EP-Equipment Problem CP-Other:Vandalism,water damage,etc.IN-Investigation FD-Flexibility Demand Calls There is no data to display for this time period. This is not a system error. For further details on service performed on your equipments by Otis Elevator Company,please click 2-6 here http://eservice.otis.com to log on to Otis eService site. Otis Service Report OTIS 06/05/2017-06/04/2018 . 1860 ASHLAND Contracts : SPM65003 Otisline No- English 800-233-6847, Francais STREET 800-238-6847 1860 ASHLAND Buildings: 1 Sales Rep: JANET HOWARD STREET tASHLAND, OR 97520 Units: 1 Sales Rep Contact: 1-503-639-7045 Il- iSales Rep Email Janet.Howard @otis.com Contracts: SPM65003 Service Call A service call is defined as a request from a customer or Otis REM®expert for an unscheduled service visit. A service call is closed once the work is reported as completed by the Otis mechanic. EP-Equipment Problem CP-Other:Vandalism,water damage,etc. IN-Investigation FD-Flexibility Demand Calls There is no data to display for this time period. This is not a system error. For further details on service performed on your equipments by Otis Elevator Company, please click 1-6 here http://eservice.otis.com to log on to Otis eService site. Otis Service Report OTIS 06/05/2017-06/04/2018 Maintenance & Procedures These records are being provided to you in accordance with the latest elevator code and it is the building's responsibility to retain a copy of these records.The Preventative Maintenance&Procedure Report represents all the preventative maintenance, repair work and service call work done by unit. It provides the date the work was completed as well as a brief description of the procedure. Building: ASHLAND FIRE STATION #2 SPM506778 ype Unit ID Unit Name Date Mechanic Name Customer Problem Description,/Procedure Scheduled Unit Visit 612349/ONLY ELV 05/09/2018 SPRIGGS,PAUL Customer Problem Description,: Lubricate&Survey *OAD* NA Procedure: •Unit visited as scheduled by usage,calendar and/or contract calculations. •Surveyed condition of unit and lubricated as needed. Fire Service Annual Test 612349/ONLY ELV 02/27/2018 SPRIGGS,PAUL(SPM 1) Customer Problem Description,: *OAD* UPFS NA Procedure: •Tested the Fire Service Operation Phase 1 and Phase 2 for proper operation. •The test included hall activation and car activation,with car operated on Phase 2 to at least one landing away from the main egress landing. •Supplemental documentation was provided(if required)by the local AHJ. •ASME CODE A17.1 reference Category 1 Periodic Test 8.6.4.19.6&8.6.5.14.3e Test Visit Lubricate& 612349/ONLY ELV 02/27/2018 SPRIGGS,PAUL(SPM 1) Customer Problem Description,: Survey *OAD* UPFS NA Procedure: •Unit visited as scheduled by usage,calendar and/or contract calculations. •Performed scheduled tests. •Surveyed condition of unit and lubricated as needed. Scheduled Unit Visit 612349/ONLY ELV 11/14/2017 SPRIGGS,PAUL(SPM 1) Customer Problem Description,: Lubricate&Survey *OAD* UPFS NA Procedure: •Unit visited as scheduled by usage,calendar and/or contract calculations. •Surveyed condition of unit and lubricated as needed. Scheduled Unit Visit 612349/ONLY ELV 08/08/2017 SPRIGGS,PAUL(SPM 1) Customer Problem Description,: Lubricate&Survey *OAD* UPFS NA Procedure: •Unit visited as scheduled by usage,calendar and/or contract calculations. •Surveyed condition of unit and lubricated as needed. For further details on service performed on your equipments by Otis Elevator Company,please click 3-6 here http://eservice.otis.com to log on to Otis eService site. - 1 Otis Service Report OTIS 06/05/2017-06/04/2018 Repair A preventive maintenance procedure is defined as a task or groups of tasks performed on units or components. An Otis mechanic utilizing standard work procedures, materials and tooling completes these tasks.This report shows maintenance procedures completed, per unit/building/contract and over a 12-month period.This report provides comprehensive information on both planned and unplanned repairs performed on the unit.The mechanic initiates unplanned repairs as a result of a callback or after finishing a maintenance visit- without a signed offer from the customer.The customer of the elevator agrees that the repair will be immediately executed. Planned repairs,on the other hand,are initiated by an offer and a signed contract. There is no data to display for this time period. This is not a system error. For further details on service performed on your equipments by Otis Elevator Company,please click 4-6 here http://eservice.otis.com to log on to Otis eService site. I OTIS 2018 SERVICE & REPAIR BILLING RATES SINGLE MAN BILLING RATES - FULL BILLABLE STRAIGHT TIME $ 449.40 PER HOUR OVERTIME $ 682.19 PER HOUR DOUBLE TIME $ 751.00 PER HOUR DIFFERENTIAL PREMIUM ON OVERTIME & DOUBLE TIME HOURS OVERTIME/DOUBLE TIME $ 232.79 PER HOUR TEAM BILLING RATES STRAIGHT TIME $ 898.80 PER HOUR OVER/DOUBLE TIME $1,364.38 PER HOUR A Standard Fuel/Sundries Charge of$95.00 will apply to ALL Billable Calls REGULAR OPERATING HOURS STRAIGHT TIME HOURS - MONDAY THRU FRIDAY 8:00 AM 4:30 PM (CALLS PLACED AFTER 2:00 PM ARE SUBJECT TO OVERTIME AUTHORIZATION) OVERTIME DEFINITION SATURDAY AND OVERTIME WEEKDAYS - SUNDAYS AND ALL *HOLIDAYS REGULAR & UNION OBSERVED- DOUBLE TIME ALL TEAM OVERTIME IS BILLED AT DOUBLE TIME RATE OTIS - 2018 SERVICE & REPAIR BILLING RATES SINGLE MAN BILLING RATES - FULL BILLABLE It 4Z1 sr STRAIGHT TIME $ 449.40 PER HOUR 0 1 ' ` f OVERTIME $ 682.19 PER HOUR O 41.4 DOUBLE TIME $ 751.00 PER HOUR ei aQ DIFFERENTIAL PREMIUM ON OVERTIME & DOUBLE TIME HOURS OVERTIME/DOUBLE TIME $ 232.79 PER HOUR TEAM BILLING RATES STRAIGHT TIME $ 898.80 PER HOUR OVER/DOUBLE TIME $1,364.38 PER HOUR A Standard Fuel/Sundries Charge of$95.00 will apply to ALL Billable Calls REGULAR OPERATING HOURS STRAIGHT TIME HOURS - MONDAY THRU FRIDAY 8:00 AM 4:30 PM (CALLS PLACED AFTER 2:00 PM ARE SUBJECT TO OVERTIME AUTHORIZATION) OVERTIME DEFINITION SATURDAY AND OVERTIME WEEKDAYS - SUNDAYS AND ALL *HOLIDAYS REGULAR & UNION OBSERVED- DOUBLE TIME ALL TEAM OVERTIME IS BILLED AT DOUBLE TIME RATE Otis Elevator Company E510 OTIS E510 North Foothills Drive Spokane,WA 99207 December 21, 2018 City of Ashland ATTN: David Arnold 90 North Mountain Ave Ashland, OR 97520 RE: Ashland Fire Station #2 Dave, Enclosed please find Otis signature on the LS contract agreement and addendum. Please sign and return to me at the Spokane address. Let me know if you have questions. Happy Holidays! And Go Zags ar./ J.:net oward `egi. al Account Manager E 10 North Foothills Drive Spokane, WA 99207 Office: 509.483.7328 Mobile: 509.309.9518 janet.howard(a�otis.com Purchase Order Ina Fiscal Year 2019 Page: 1 of: 1 . . fl 1 1 :a d r -g=1dJ i_ =.1�o a City of Ashland `I 611& - - =lL.s ` _ I ATTN: Accounts Payable L Purchase L 20 E. Main 20190359 Ashland, OR 97520 Order# T Phone: 541/552-2010 0 Email: payable @ashland.or.us V H C/O Fire and Rescue Department EOTIS ELEVATOR COMPANY 1 455 Siskiyou Blvd N PO BOX 73579 P Ashland, OR 97520 O CHICAGO, IL 60673 T Faxne: 541 541/488-5318 70 R O vsy§ei=1---J gl==E1g Sil elxi— i''-1a_a er1==-Var 1:. -`-Ia` _ _-_ -9- :-Idc-EclEi : (503) 639-7045 I Emily Matlock _ I =erg-rD a.1p:Ia=-71..i§lea=EiE ae�a1:1=-aFF = 7.1011.=1_ _ =�iig Fla =i:,-e,ois1€ `--- --- _1_et:@ olirl le_i--t- 02/08/2019 612 FOB ASHLAND OR/NET30_ rr City Accounts Payable ®(_;_;a _ -Pf_F__=fie _a____ar�=_�=__.a�fv�-_ v=_ -2 -1.1'4__—_3c1raSly-- — _ Elevator Services Fire St#2 1 Elevator Service for Fire Station #2 1 $1,200.0000 $1,200.00 Five (5)Year Contract $1,200 per year for Lubricate& Survey (2019) Commencement date: 03/01/2019 Project Account: 2 $1,200 per year for Lubricate& Survey (2020) 1 $0.0100 $0.01 Project Account: 3 $1,200 per year for Lubricate& Survey (2021) 1 $0.0100 $0.01 Project Account: 4 $1,200 per year for Lubricate& Survey (2022) 1 $0.0100 $0.01 Project Account: 5 $1,200 per year for Lubricate& Survey (2023) 1 $0.0100 $0.01 Project Account: *...*.**.....*.GL SUMMARY*************** 071200-604100 $1,200.04 1 3- � Date: q t t\ C l /Kuthonzed gnature _-E-_63.i $1 200.04 y(!Lz—P cry • ® � #3 /J� ` ' / J / t' l f CITY OF V �gg l X � r; r r:; for Purchase l s c$ a y V-d ewe ? �LAN D REQUISITION 6_7_ d pr- Date of request: y niq. Vendor Name A S 0! ka�t- 0 j�l,a� l Address,City,State,Zip `J 0 L . its ltalr Mir: ',neap- A ''' AB ,M, Contact Name ( ' ,ilp-1— k/!TL<)t Telephone Number 5(yi_ ygg° 9328 / b'i- _Qsig Email address J afl-P_'f 14OGtJ1V4 0 ' 's, COfl l SOURCING METHOD ❑ Exempt from Competitive Bidding • ❑ Invitation to Bid ❑ Emergency ❑ Reason for exemption: Date approved by Council: ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 - _(Attach copy of council communication) ❑ Written quote or proposal attached ❑ Written quote or proposal attached _ (If council approval required,attach copy of CC) ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceedin 5 000 Date approved by Council: ❑ State of Oregon Direct Award _(Attach copy of council communication) Contract# VerbalMritten quote(s)or proposal(s) ❑ Request for Qualifications(Public Works) ❑ State of Washington Intermediate Procurement Date approved by Council: Contract# GOODS&SERVICES (Attach copy of council communication) ❑ Other government agency contract Greater than$5,000 and less than$100.000 ❑ Sole Source Agency ❑ (3)Written quotes and solicitation attached ❑Applicable Form(#5,6,7 or 8) Contract# PERSONAL SERVICES ❑Written quote or proposal attached Form Intergovernmental Agreement ' Greater than$5,000 and less than$75,000 ❑ Form#4, Personal Services>$5K&<$75K Agency ❑Direct appointment not to exceed$35,000 ❑Annual cost to City does not exceed$25,000. ❑ Special Procurement 0(3)Written proposals/written solicitation Agreement approved by Legal and approved/signed by Ill Form#4,Personal Services>$5K&<$75K ❑ Form#9,Request for Approval City Administrator.AMC 2.50.070(4) ❑ Written quote or proposal attached City exceeds$25,000,Council Annual cost to Ci Date approved by Council: ❑ Valid until: (Date) approval required.(Attach copy of council communication) Description of SERVICES Total Cost ar ►w- s12va 'irr.F),, j/ulo i ect-k. + t,f,-WS $ Li 000 Item# Quantity Unit Description of MATERIALS Unit Price Total Cost yPer attached quotelproposal TOTAL COST- Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. LeD T 80 Project Number _ _ _ Account Number�� 2-QQ-}IOQI CSC) $ , ((g,�Qo cDt.6b Project Number •_ _ _ Account Number - $ , , Project Number •_ _ _ Account Number - $ , . IT Director in collaboration with department to approve all hardware and software pu1rtote By signing this requ' :',n f�orm�,I certify that the City's public contracting requirements have been sati Support-Yes/No Employee: Department Head: (Equal to o great° than$5,000) Department Ma .gerlSu!-rvisor: City Administrator: (E. . tourgreaterthan$25,000) Funds appropriated for current fiscal year. / NO t I '" i ' once Director-(Equal to or greater than$5,000) Date Comments: Form#3-Requisition