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Home My WebLink About2018-089 Addendum Construction Engineering Consultants ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this 23rd day of August, 2018, between the City of Ashland ("City") and Construction Engineering Consultants, Inc. "Consultant"). Recitals: A. On 4/17/2017 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to extend the date of completion. City and Consultant agree to amend the agreement in the following manner: 1. The date for completion as specified in Paragraph 4 of the agreement is extended to June 30, 2019. 2. Except as modified above the terms of the agreement shall remain in full force and effect. Lqi CONSULTANT: CITY OF ASHLAND: '40 BY s!G2;a.d__ BY L' .i 11' Sri tS� Departme t Head Its (p — Date 14 All- DATE 8 '277- 6 Purchase Order# 1 I Acct. No.: (For City purposes only) 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR PERSONAL SERVICES Purchase Order ,_ Fiscal Year 2017 Page: 1 of: 1 B City of Ashland Pleiral =�5 :�2El Oirt pioTQUI AIg — -- L ATTN: Accounts Payable Purchase 58 20 E. Main 1 Ashland, OR 97520 Order# T Phone: 541/552-2010 O Email: payable @ashland.or.us V H C/O Engineering Division E CONSTRUCTION ENGINEERING CONSULTANTS INC I 51 Winburn Way N PO BOX 1724 p Ashland, OR 97520 MEDFORD, OR 97501 Phone: 541/488-5347 O T Fax: 541/488-6006 R -Is1_L 0s1_[=0 um {===12=.102-__ Itilt9is1=1 �—��i=1s€I[=1i��E.=1s31st=— 6 MITCB Karl Johnson - – ®I@=7a s s3=I[aIa— _r 09/08/2016 939 FOB ASHLAND OR City Accounts Payable N Mtn Overlay - Eden PO 11482 1 MODIFIED: Eden PO 11482 1 $4,450.0000 $4,450.00 N. Mountain Avenue Overlay E. Main Street to R/R Tracks Project#201302.120 Remaining balance $4,450.00 Processed change order 09/10/2018 Completion date extended to June 30, 2019 Project Account: E-201302-120 « *** *«*««**** GL SUMMARY 081200-704200 $4,450.00 I I • By: - Date: f Z,( �' 1 ARC' Au orized ignature = = $4,450.00 FORM #10 �e�� ( CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/Contractor)Consultant: Construction Engineering Consultants,Inc. Totatamount of, Contract amend ment Purchase Order Number: 158 Title 1 Description:North Mountain overlay $.time ext611SI011 only ❑ Per attached contract amendment Contract Amendment Original contract amount $ 100 %of original contract Total amount of previous contract amendments %of original contract Amount of this contract amendment %of original contract TOTAL AMOUNT OF CONTRACT $o %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement YES NO` (If"NO",requires Council approval/Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT.QRF or ❑"YES',the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. ❑ 'YES",the total amount of cumulative amendments ❑'YES",the total amount of original contract and ❑If°N0",amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments s$100K for Goods 8 Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K forAttomey Fees. Communication. ❑If'NO',amount exceeding authority requires ❑If"NO",amount exceeding authority requires Council o Exempt—Reason: Council approval.Attach copy of Council approval.Attach_copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. ❑Exempt—Reason: ❑ 'YES",cumulative amendments s$35,000 ❑Exempt—Reason: Off"NO',requires approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services->$5,000<$100.000 ❑ WES",the to tal amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services •>$5.000<$75,000 525%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ 'YES",the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount 0 I ❑ If"NO".amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO',amount exceeding authority requires Council Council approval.Attach copy of Council Administrator approval.Attach copy of Council Communication. Communication. ❑ If applicable,attach copy of Council Communication ❑Exempt—Reason: ❑Exempt—Reason: ❑Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative amendments are ❑Renewal of Intergovernmental Agreement Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement Renewal Procurement approved by City Attorney and department head affected by renewal and approved/signed ❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach copy of Council Communication. ❑If'NO",Council approval is required.Attach copy of Council Communication Expenditure must be charged to the appropriate accouht numbers for the financials to reflect the actual expenditures accurately. Project Number -_ _ _ Account Number Project Number - _ _ Account Number Project Number -_ _ _ Account Number $_,_ _ _,_ _ _•_ Employee Signature: t AAA V ;IL I 1 — 1, .14 lei Department Head Signature: ' °. 2rekte 2ohes 4llaf ftr than$5,00 i) City Administrator: is • 'L0 % •(Equal o or greater than•.25,'00 or 10%) Funds appropriated for current fiscal year YES /NO Finance Director(Equal to or greater than$5,000) Date Comments: Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,3/15/2018