HomeMy WebLinkAbout2020-005 20200291 Richard Stevens & Associates.PERSONAL SERVICES AGREEMENT ($25,1)l)llM or less
g.' A s H<9y CONSULTANT: Richard Stevens & Associates, Inc.
c
9ti CONSULTANT'S CONTACT: Clark Stevens
RECRb9
City of Ashland ADDRESS: 100 East Main St. Suite O, Medford, OR 97501
Ashland Parks and Recreation
340 S Pioneer Street TELEPHONE: 541-773-2646
Ashland, Oregon 97520
Telephone: 541-488-5340 EMAIL: cstevens@mind.net
Fax: 541-488-5314
This Personal Services Agreement (hereinafter "Agreement") is entered into by and between the City of
Ashland, an Oregon municipal corporation (hereinafter "City") and Richard Stevens & Associates a domestic
business corporation ("hereinafter "Consultant"), for land use planning services related to the annexation of
T.39S-R.IE-S.11CB, Tax Lots 100 & 200 into the City of Ashland.
NOW THEREFORE, in consideration of the mutual covenants contained herein, the City and
Consultant hereby agree as follows:
1. Effective Date and Duration: This Agreement shall become effective on the date of execution on
behalf of the City, as set forth below (the "Effective Date"), and unless sooner terminated as specifically
provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as
complete and Consultant's acceptance of the City's final payment therefore, but not later than June 30,
2020
2. Scope of Work:. Consultant will provide lands and planning service to formally incorporate two
parcels into the City of Ashland primarily for Parks and Recreation purposes, as more fully set forth in
the Consultant's Proposal dated November 14, 2019, which is attached hereto as "Exhibit A" and
incorporated herein by this reference. Consultant's services are collectively referred to herein as the
"Work."
3. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting
documents shall be construed to be mutually complementary and supplementary wherever possible. In
the event of a conflict which cannot be so resolved, the provisions of this Agreement itself shall control
over any conflicting provisions in any of the exhibits or supporting documents.
4. All Costs Borne by Consultant: Consultant shall, at its own risk, perform the Work described above
and, unless otherwise specified in this Agreement, furnish all labor, equipment, and materials required,
for the proper performance of such Work.
5. Qualified Work: Consultant has represented, and by entering into this Agreement now represents, that
all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform
the service to which they will be assigned in a skilled and worker -like manner and, if required to be
registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded.
Page 1 of 5: Personal Services Agreement with Richard Stevens and Associates, Inc.
6. Compensation: City shall pay Consultant the hourly rate of $140 (one hundred forty dollars) as full
compensation for Consultant's performance of all Work under this Agreement. In no event shall
Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of
$19,600.00 (nineteen thousand six hundred dollars) without the express, written approval from the City
official whose signature appears below, or such official's successor in office. Payments shall be made
within thirty (30) days of the date of receipt by the City of Consultant's invoice. Should this Agreement
be terminated prior to completion of all Work, payments will be made for any phase of the Work
completed and accepted as of the date of termination.
7. Ownership of Work/Documents: All Work, work product, or other documents produced in
furtherance of this Agreement belong to the City, and any copyright, patent, trademark proprietary or
any'other protected intellectual property right shall vest in and is hereby assigned to the City.
8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by
reference into this Agreement: ORS 27913.220, 279B.230 and 279B.235.
9. Living Wage Requirements: If the amount of this Agreement is $21,127.46 or more, Consultant is
required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as
defined in that chapter, to all employees performing Work under this Agreement and to any
Subcontractor who performs 50% or more of the Work under this Agreement. Consultant is also
required to post the notice attached hereto as "Exhibit B" predominantly in areas where it will he seen
by all employees.
10. Indemnification: Consultant hereby agrees to defend, indemnify, save, and hold City, its officers,
employees, and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, or
other damages resulting from injury to any person (including injury resulting in death), or damage
(including loss or destruction) to property, of whatsoever nature arising out of or incident to the
performance of this Agreement by Consultant (including but not limited to, Consultant's employees,
agents, and others designated by Consultant to perform Work or services attendant to this Agreement).
However, Consultant shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, judgments, or other damages, caused solely by the negligence of City.
11. Termination:
a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both
parties.
b. City's Convenience. This Agreement may be terminated by City at any time upon not less than
thirty (30) days' prior written notice delivered by certified mail or in person.
C. For Cause. City may terminate or modify this Agreement, in whole or in part, effective upon
delivery of written notice to Consultant, or at such later date as may be established by City under
any of the following conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at
levels sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a
way that the services are no longer allowable or appropriate for purchase under this
Agreement or are no longer eligible for the funding proposed for payments authorized by this
Agreement; or
Page 2 of 5: Personal Services Agreement with Richard Stevens and. Associates, Inc.
iii. If any license or certificate required by law or regulation to be held by Consultant to provide
the services required by this Agreement is for any reason denied, revoked, suspended, or not
renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this Agreement in the event of a breach of the
Agreement by the other. Prior to such termination the party seeking termination shall give to
the other party written notice of the breach and its intent to terminate. If the party
committing the breach has not entirely cured the breach within fifteen (15) days of the date of
the notice, or within such other period as the party giving the notice may authorize in writing,
then the Agreement may be terminated at any time thereafter by a written notice of
termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty
under this Agreement. City, by written notice to Consultant of default or breach, may at any
time terminate the whole or any part of this Agreement if Consultant fails to provide the
Work called for by this Agreement within the time specified herein or within any extension
thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this Agreement.
12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the
City for any purpose.
13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work
without the written consent of City. Any attempted assignment or subcontract without written consent
of City shall be void.
14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material
breach or default of any covenant, warranty, certification, or obligation under the. Agreement; institutes
an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general
assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified
in its obligations under the Agreement; or attempts to assign rights in, or delegate duties under, this
Agreement.
15. Insurance. Consultant shall, at its own expense, maintain the following insurance:
a. Workers' Compensation. Consultant shall obtain and maintain Workers' Compensation insurance in
compliance with ORS 656.017, which requires subject employers to provide Oregon Workers'
Compensation coverage for its subject workers, unless such employers are exempt under ORS
656.126. If exempt under ORS 656.126, Consultant shall certify such exemption to the City.
b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than
$2,000,000 (two million dollars) per occurrence. This is to cover any damages caused by error,
omission or negligent acts related to the Work to be provided under this Agreement.
c. General Liability insurance with a combined single limit, or the equivalent, of not less than
$2,000,000 (two million dollars) per occurrence for Bodily Injury, Death, and Property Damage.
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than
$1,000,000 (one million dollars) for each accident for Bodily Injury and Property Damage, including
coverage for owned, hired or non -owned vehicles, as applicable.
Page 3 of 5: Personal Services Agreement with Richard Stevens and Associates, Inc.
e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits
or intent not to renew the insurance coverage(s) without thirty (30) days' prior written notice from
the Consultant or its insurer(s) to the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon,
and its elected officials, officers and employees as Additional Insureds on any insurance policies,
excluding Professional Liability and Workers' Compensation, required herein, but only with
respect to Consultant's services to be provided under this Agreement. The consultant's insurance is
primary and non-contributory. As evidence of the insurance coverages required by this Agreement,
the Consultant shall furnish acceptable insurance certificates and endorsements prior to commencing
the Work under this Agreement.
16. Nondiscrimination: Consultant agrees that no person shall, on the grounds of race, color, religion,
creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical
disability, sexual orientation, gender identity or source of income, suffer discrimination in the
- performance of any Work under this Agreement when employed by Consultant. Consultant agrees to
comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules
and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business
enterprise, minority -owned business, woman -owned business, a business that a service -disabled veteran
owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as
required by ORS 279A.I 10.
17. Consultant's Compliance With Tax Laws:
17.1 Consultant represents and warrants to the City that:
17.1.1 Consultant shall, throughout the term of this Agreement, including any extensions hereof,
comply with:
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS
Chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable
to Consultant; and
(iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any
of the foregoing tax laws or provisions.
17.1.2 Consultant, for a period of no fewer than six (6) calendar years preceding the Effective Date
of this Agreement, has faithfully complied with:
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS
Chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable
to Consultant; and
(iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any
of the foregoing tax laws or provisions.
18. Governing Law; Jurisdiction: This Agreement shall be governed and construed in accordance
with the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for
litigation of any action arising under this Agreement shall be in the Circuit Court of the, State of Oregon
for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall
be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to
maintain an action under this Agreement in any other venue.
Page 4 of 5: Personal Services Agreement with Richard Stevens and Associates, Inc.
19. Amendments. This Agreement may be amended only by written instrument executed by both parties
with the same formalities as this Agreement.
20. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE
UNDERSTANDING BETWEEN THE PARTIES. THERE ARE NO UNDERSTANDINGS,
AGREEMENTS, OR REPRESENTATIONS, EITHER ORAL OR WRITTEN, NOT SPECIFIED
HEREIN REGARDING THIS AGREEMENT. CONSULTANT, BY SIGNATURE OF ITS
AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ
THIS AGREEMENT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
21. Certification. Consultant shall execute the certification attached hereto as "Exhibit C" and incorporated
herein by this reference.
IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by
their duly authorized representatives as of the dates set forth below.
CITY OF ASHLAND:
By.
Signature
jgtAat� A- a�laLL
Printed Name
,0jk-CC,LVk
Title
/2 L, -i /?
Dat
Richard,Stevens & tes, Inc. (CONSULTANT):
By: 1pj�zlj �,
Signature
Purchase Order No.
Printed Name
Title
IZ.Iy 11 C(
Date
is to be submitted with this signed Agreement)
Page 5 of 5: Personal Services Agreement with Richard Stevens and Associates, Inc.
EXHIBIT B
City of Ashland
LIVING
➢ For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $21,127.46 or more.
➢ For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that month
working on a project or
per hour, effective June 30, 2018.
The Living Wage is adjusted annually every
June 30 by the Consumer Price Index.
portion of business of their
employer, if the employer has
ten or more employees, and
has received financial
assistance for the project or
business from the City of
Ashland in excess of
$21,127.46.
➢ If their employer is the City of
Ashland, including the Parks
and Recreation Department.
➢ In calculating the living wage,
employers may add the value
of health care, retirement,
401K and IRS eligible
cafeteria plans (including
childcare) benefits to the
amount of wages received by
the employee.
➢ Note: For temporary and
part-time employees, the
Living Wage does not apply
to the first 1040 hours worked
in any calendar year. For
more details, please see
Ashland Municipal Code
Section 3.12.020.
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website at www.ashland.or.us.
1Notice to Employers: This notice must be posted predominantly in areas where it can be
seen by all employees.
CITY OF
EXHIBIT C AS H LAN D
Page I of I EXHIBIT B
RICHARD STEVENS & ASS®CIATES9 INC,
P.O. Box 4368 100 E. Main St., Suite O E-mail: estevens@mind.net
Medrord, OR 97501 Phone: (541) 773-2646 Wehsite: Emore. on.com
Pax:(541)858-8947
November 14, 2019
Michael Black, Parks & Recreation Director
Ashland Parks & Recreation
1195 E. Main Street
Ashland, OR 97520
RE: Proposal for Annexation into City of Ashland
(T.39S-R.IE-S.I ICB, Tax Lots 100 & 200)
As requested, the following is a proposal for land use planning services related to the annexation
of two properties, described above, into the City of Ashland, Jackson County.
1. Scope of Work & Services:
This proposal is to formally incorporate two parcels into the City of Ashland, primarily
for future park and recreational purposes.
Upon your request, to accomplish this goal we would conduct the appropriate research,
project coordinate, prepare findings, prepare the required application packet(s) and
supporting documentation, attend essential meetings and represent the applicant at the
public hearings.
This work performed by Richard Stevens & Associates, Inc. doesn't include wetlands
delineation, tree inventory, landscaping, surveying, engineering, site plan, or other
outside professional services. However, some of these tasks may be necessary for the
application to be deemed complete by the City of Ashland Planning Department and to
receive a favorable decision from the City Council.
For terms and conditions that apply to the work authorized, please refer.to the attached
Exhibit "A".
2. Cost Estimates:
We are proposing a multi -step process for the project. First is the preparation of the Pre -
Application Conference documentation. Second is the preparation and submission of the
Annexation application. The estimated time to provide these services :is approximately
40-80 hours (our average fee for this type of application is $8,500), at our hourly rate of
$140.00. Please note that we only bill you for the time it takes to perform the tasks done
during each billing period and to complete the findings/application (not to exceed
$11,200).
A third step that will be needed for the development of the park and proposed
improvements is a site design application. The estimated time for this application is
approximately 30-60 hours, at our hourly rate of $140.00 (not to exceed $8,400).
Ashland application filing fees may also be applicable, and are in addition to our
estimates above.
Invoices for time billed shall be sent to clients on the 16`h of each month. Additional
professional services may be required to accomplish the various applications before the
City Council hearing (wetlands consultant, civil engineer, surveyor, etc.). Services
rendered by these third parties will be billed directly to the clients by said contractors or
consultants and are not a part of the RSA quotes above. If any extraordinary factors are
found that are above the anticipated research and inquiry that exceeds our time estimate,
we will contact you prior to proceeding.
3. Timelines:
To conduct the research, prepare and submit for the Pre -Application Conference we
estimate approximately 2-4 weeks. To prepare the Annexation findings and application
packet, we estimate approximately 4-6 weeks, when sufficient applicable information is
provided to proceed.
We appreciate the opportunity to work on this project with you. Please do not hesitate to call our
office at (541) 773-2646 if you have questions or need more detail.
Sincerely, j
R�+�. v W
Richard Stevens & Associates, Inc.
Clark Stevens
Page 2
EXHIBIT "A"
Terms and conditions applied to the work authorized
I. Richard Stevens & Associates Inc. shall bill not less than once monthly unless otherwise agreed upon by
the parties.
2. All accounts are due and payable within 30 days from the date of the invoice and we send out, our bills on
the 16" of each month. Prior to submission of any application, unless a signed payment agreement is in
place, the most recent outstanding balance on the client account must be paid in full.
3. A service charge of 1.5% per month will be charged on all unpaid balances. Payment arrangements and
agreements are available if necessary.
4. In the event that collection proceedings are initiated by Richard Stevens & Associates Inc. to collect a
delinquent account, the costs of such proceedings, including collection fees, if applicable, shall be paid by
the client in addition to the amount due.
5. Our hourly rate is currently $140.00. We reserve the right to adjust our hourly rate annually January 1".
Notice will be given prior to the change in rate.
6. Filing fees for all applications and copies of documentation from the city or county are the responsibility of
the client and are separate from the estimates herein. If fees are paid by Richard Stevens & Associates,
Inc., they will be added to the bill and Client agrees to pay them. Due to constant governmental policy
changes, these fees are subject to change without notice. Client requests for copies of Richard Stevens &
Associates, Inc. documentation and files are the responsibility of the client.
7. Client understands that we are land use consultants and planners, we ARE NOT attorneys, surveyors,
engineers, foresters, or soil scientists. Any GPS data and/or mapping provided by our company is NOT to
be used or considered an identification or a determination of exact locations of property lines, wells, septic
systems, structures, streams, creeks, boundaries, or any other topographical information. It is for our/your
informational purposes only and is used to help aid us with your project and is necessary for applications.
8. It should be noted that there may be outside professional fees necessary which are not affiliated with our
costs (surveyors, soils scientists, professional foresters, engineers, etc.). We will gladly provide you with a
list of professionals to help you in this application process.
9. In consideration of the above contract for service, the undersigned guarantees payment to Richard Stevens
& Associates, Inc. of all liabilities and indebtedness which the client has incurred, or may incur in the
future.
Signature Print
P.MM Z
A6 a CERTIFICATE OF LIABILITY INSURANCE
OAE10412019
1vo4/zols
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Ashland Insurance Inc
585 A Street Suite l
R O. BOX 880
Ashland OR 97520
CONTACT Julie Asher
NAME:
PHONE (541) 482-0831 PAx (541)488-5851
AIC No Ext: AIC Not:
E"MAIL jasher@ashlandinsurance.com
aoDREss:
INSURERISI AFFORDING COVERAGE
NAIL 0
INSURERA: Continental Casualty Ins
20443
INSURED
Richard Stevens&Associates Inc
100 E MAIN ST STE O
MEDFORD OR 97501
INSURERS: SAW Corporation
INSURERC: Victor O. Schinnerer
INSURER D:
INSURER E:
INSURER F:
Cn1/FRAOFS CFRTIFICATF NUMBER- 19-20 Cent REVISION NUMBER:
THIS IS TO CERTIFY THATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECTTO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECTTO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INjry
TYPE OF INSURANCE
INSD
MD
POUCYNUMBER
MMIIDDIVYYYY CY EFF
MMI�DNYYY EXP
LIMITS
X
COMMERCIAL GENERALLIABWTY
EACH OCCURRENCE
S 1.000,000
CIAIMS-MADE � OCCUR
DAMAGETO RENTED
PREMISES Ea occmlence
300,000
$
MED EXP(Any one parson
$ 10,000
A
Y
6024661642
01/05/2019
01/05/2020
PERSONAL&ADV INJURY
5 1,000,000
GEN'LAGGRECATE LIMITAPPLIES PER:
X POLICY1:1 JECT LOC
GENERALAGGREGATE
$ 2,000,000
PRODUCTS-COMPIOPAGG
S 2,000,000
OTHER:
AUTOMOBILE LIABILITY
COMBINEOSINGLELIMIT
JE, sccldenl
$
BODILY INJURY (Per person)
$
ANYAUTO
BODILY INJURY(Peraccidenl)
$
OWNED SCHEDULED
AUTOS ONLY AUTOS
HIRED NON -OWNED
AUTOS ONLY AUTOSONLY
fPROPERTY DAMAGE
Peracritlent
$
$
UMBRELLA LIAe
OCCUR
EACH OCCURRENCE
$
AGGREGATE
$
EXCESS LIAB
CLAIMS -MADE
DED I I RUE".. $
S
B
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
ANY PROPRIETORIPARTNER(EXECUTIVE
OFFICERIMEMBER EXCLUDED?
(Mandatory in NH)
NIA
r
739606
12/01/2019
12/01/2020
I RATUrE I I ER
E.L EACHACCIDENT
$ 500,000
E.L DISEASE -EA EMPLOYEE
S 500,000
E.L. DISEASE -POLICY LIMIT
S 500,ODO
If yes, desuibe Under
DESCRIPTION OF OPERATIONS bcl.
EACH OCCURRENCE
$1,000,000
C
ERRORS& OMISSIONS LIABILITY
Y
MCH288343181
01/01/2018
01/01/2020
GENERAL AGGREGATE
$1,000.000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, maybe ahached If more space Is required)
The Clty.ofAshland, its elected officials, officers & employees are included as additional insureds. This form is subject to policy terms, conditions and
exclusions.
nER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
City of Ashland
340 S Pioneer St
AUTHORIZED REPRESENTATIVE
OR 97520
Ashland
;,;,
V 19B8-ZU1D AUUKU UUKYUKAI iON. All rlghib tesetveO.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
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Purchase Order
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Ashland Parks Commission
ATTN: Accounts Payable
20 E. Main
Ashland, OR 97520
Phone: 541 /552-2010
Email: payable@ashland.or.us
RICHARD STEVENS & ASSOCIATES, INC
100 E MAIN ST
SUITE O
MEDFORD, OR 97501
TYRECOR'.I
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C/O Parks Department
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Admin Office
1
-340 South Pioneer
P
Ashland, OR 97520
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Phone:541/488-5340
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Fax: 541 /488-5314
Michael
Black
12/19/2019 5129 FOB ASHLAND OR/NET30
Parks Accounts Pa able
Land Use and Planning Services
1
Land use and planning services for annexation of tax lots 100 &
1
$19,600.0000
$19,600.00
200 into the City of Ashland.
Personal Services Agreement ($25,000.00 or less)
Completion date: 06/30/2020
Project Account: E-000742-999 $19,600.010
GL SUMMARY ************
123000 - 704200 $19,600.00
By: Date:
Authorized Signature
$19,600.00
FORM #3
�- '_;
REQUISITION71�j%
Vendor Name
Address, City, State, Zip
Contact Name & Telephone Number
j� CITY OF
�L ASHLAND
c.�
& l(ate of request: 12/16/19
Required date for delivery:
Richard Stevens & Associates, Inc
100 East Main Street, Suite 0, Medford OR 97501
Clark Stevens 541-773-2646
Email address
cstevens@mind.net
cni ior,iNra ur- runn
❑ Exempt from Competitive Bidding
❑ Invitation to Bid
❑ Emergency
❑ Form #13, Written findings and Authorization
❑ Reason for exemption:
❑ AMC 2.50
Date approved by Council:
❑ Written quote or proposal attached
❑ Written quote or proposal attached
Attach copy of council communication
If council approval required, attach copy of CC
❑E Small Procurement
❑ Request for Proposal
Cooperative Procurement
Not exceeding $5,000
Date approved by Council:
❑ State of Oregon
❑ Direct Award
_(Attach copy of council communication)
Contract #
❑ Verbal/Written bid(s) or proposal(s)
❑ Request for Qualifications (Public Works)
❑ State of Washington
Date approved by Council:
Contract #
Attach copy of council communication
❑ Other government agency contract
Agency
Intermediate Procurement
❑ Sole Source
GOODS & SERVICES
❑ Applicable Form (#5, 6, Tor 8)
Contract #
Greater than $5,000 and less than $100,000
❑ Written quote or proposal attached
❑ Form #4, Personal Services $5K to $75K
Intergovernmental Agreement
Agency
❑ (3) Written bids & solicitation attached
PERSONAL SERVICES
❑ Annual cost to City does not exceed $25,000.
❑ Special Procurement
Greater than $5,000 and less than $75,000
❑ Form #9, Request for Approval
❑ Written quote or proposal attached
Agreement approved by Legal and approved/signed by
City Administrator. AMC 2.50.070(4)
❑N Less than $35,000, by direct appointment
❑ (3) Written proposals & solicitation attached
Date approved by Council:
❑ Annual cost to City exceeds $25,000, Council
❑ Form #4, Personal Services $5K to $75K
Valid until: Date
approval required. (Attach copy of council communication)
Description of SERVICES i oxai L,osi
land use and planning services for annexation of tax lots 100 & 200 into the City
of Ashland $ 19,600
I&-- " 11-16 nper_rintinn of MATERIALS Unit Price Total Cost
0 Per attached quotelproposal
000742 99�,, 123000 0704200
Project Number _ _ • Account Number _
TOTAL COST
$ 19,600
Project Number _____--- _____ Account Number _____--- _____
`Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes / No
By signing this requisition form, I certify that the City's public contracts requirements have been satisfied.
Employee:,-- Department Head:
(Equal to or greater than $5,000)
Department Manager/Supervisor: City Administrator:
L (Equal to or greater than $25,000)// c�
Funds appropriated for current fiscal year: / NO .4—P, t l� 1`�- l L
Deputy Finance Director- (Equal to or greater than $5,000) Date
Comments:
Form #3 - Requisition