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Home My WebLink About2020-012 20200248 Cutting Edge RestorationAMENDMENT NO. 1 to GOODS & SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("Ci01") and CUTTING EDGE RESTORATION, a (Company), ("Provider") for INTERIOR PAINTING OF FIXED BASE OPYRATOR'S OFFICE AT ASHLAND MUNICIPAL AIRPORT RECITALS A. The City and Provider previously entered into a Goods and Services Agreement effective October 30, 2019 (the "Agreement"), for the Interior Painting of Fixed Base Operator's Office at Ashland Municipal Airport. B. The City and Provider now wish to amend the Agreement to increase the amount of compensation to be paid to Provider. AGREEMENT NOW THEREFORE, in consideration of the mutual benefits and obligations set forth herein, the parties agree as follows: 1. Amend Section 2 of the Agreement as follows, with strikeout wording deleted and underscored wording added: 2.1 City shall pay Provider the sum of $4,986 (four thousand nine hundred eighty-six dollars) $4,390 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of $4,986 (four thousand nine hundred eighty-six dollars) $4,390 without the express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. Page 1 of 2: Amendment No. 1 to Goods & Services Agreement between the City of Ashland and Cutting Edge Restoration 2. This Amendment No. 1 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: CITY OF ASHLAND, OREGON By: 24A7� Date: YZ WP P' CUT G EDG TO ION By: Printed Name�-DA-'J t .P IC — Title Date: Page 2 of 2: Amendment No. 1 to Goods & Services Agreement between the City of Ashland and Cutting Edge Restoration Change Order 10/16/2019 Cutting Edge Restoration David Geigle General Contractor CCB Lic#194900 (541)326-6131 Kaylea Kathol, Project Manager City of Ashland -Public Works/Engineering 51 Winburn Way, Ashland Or 97520 C: (541) 331-1140 Bob Skinner Skinner Aviation Ashland Municipal Airport (541) 482-7675 Change Order: From original estimate dated 10/01/2019 (1) Prep and paint stained and varnished wood trim around all the windows, doors and door jams in the airport lobby, entry way, operations office and two front offices. Trim color to be chosen by the customer. The difference between the original estimate of $4,390.00 is $596.00 bringing the total of the job estimate to $4,986.00. Respectfully Submitted, David The Change Order is satisfactory and is hereby accepted you are authorized to proceed as requested. Authorized Signature B I L L T O E N D O R City of Ashland ATTN: Accounts Payable 20 E. Main Ashland, OR 97520 Phone: 541 /552-2010 Email: payable@ashland.or.us CUTTING EDGE RESTORATION 804 W 12TH ST MEDFORD, OR 97501 CITY RECORDER i Purchase Order Fiscal Year 2020 Page: 1 of: 1 Purchas Order # e 20200248 H C/O Public Works Department 1 51 Winburn Way P Ashland, OR 97520 Phone: 541/488-5347 T Fax:541/488-6006 O 541 776-8507 Paula Brown 11/06/2019 888 FOB ASHLAND OR/NET30 Citv Accounts Pa able Interior Painting Airport 1 Interior painting of fixed base operator's office at Ashland 1 $4,390.0000 $4,390.00 Municipal Airport Goods and Services Aggreement (less than $25,000) Completion date: 01/31/2020 Project Account: ; 2 ADDED: Processed change order 12/04/2019 1 $596.0000 $596.00 Amendment No. 1 Prep and paint stained and varnished wood trim Project Account: GL SUMMARY «********«**«« 085700 - 704100 $4,986.00 4 By: U'.N tr, Date: �t �.�! it Authorized Signature $4 986.00 W-/ FORM #10 CONTRACT AMENDMENT APPROVAL REQUEST FORM Request for a Change Order CITY OF ASHLAND Name of Supplier I Contractor I Consultant: Cutting Edge Restoration Total amount of this contract amendment: Purchase Order Number: 20200248 Title 1 Description: Interior Painting of Fixed Base Operators Office $ 596.00 ❑■ Per attached contract amendment Contract Amendment Original contract amount Total amount of previous contract amendments Amount of this contract amendment TOTAL AMOUNT OF CONTRACT $ 4390.00 0 596.00 $ 4986.00 100 % of original contract 0 % of original contract 13.5 % of original contract 113.5 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES NO (If "NO", requires Council approval / Attach copy of CC.) Sourcina Method: SMALL PROCUREMENT— Not exceeding $5,000 INVITATION TO BID or REQUEST FOR PROPOSAL COOPERATIVE PROCUREMENT, QRF or EXEMPTION PURSUANT TO AMC 2.50 ❑ "YES", the total amount of contract and cumulative amendments <— $6,000. ❑ "YES', the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires <— 25% of original contract amount or $250,000 cumulative amendments <— $100K for Goods & Services, :— Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt— Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. ❑ Exempt —Reason: PERSONAL SERVICES (Direct Appoint ment) Communication. ❑ "YES', cumulative amendments s $35,000 ❑ Exempt— Reason: ❑ If "NO", requires council approval. Attach INCCIERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - > $5,000 and < $100,000 ❑ "YES', the total amount of cumulative amendments s 25% of original contract amount or $250,000 whichever is less. ❑ Written Findings: Document the nature of the emergency, including necessity and circumstances requiring the contract amendment Personal Services - > $5,000 and < $75,000 ❑ "YES', the total amount of cumulative amendments s 25% of original contract amount ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt —Reason: ❑ Exempt —Reason: ❑ Exempt —Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES', the total amount of original contract and cumulative amendments are ❑ Renewal of Intergovernmental Agreement: Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25% greater than initial agreement. Renewal Procurement. approved by City Attorney and department head affected by renewal and approved/signed ❑ If "NO", amount exceeding authority requires Council approval. by City Administrator. AMC 2.28.045(B) Attach copy of Council Communication. ❑ If "NO", Council approval is required. Attach co of Council Communication Project Number--_—_ --_ __ Account Number085700 .704100 _ Account Number_ _ _ — _ _-_ 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: _ ' �k�'►Jepartment Head Signature: 22�0 ✓ u 4- (Equal to or greater than $5,000) City Administrator: (Equal to or greater than $25,000 or 10%) Funds appropriated for current fiscal year: YES / NO Deputy Finance Director (Equal to or greater than $5,000) Date Comments: Form #10 — Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 10/21/2019