HomeMy WebLinkAbout2020-014 20181039 Small Woodland ServicesAMENDMENT NO. 1
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
(" City")
and
SMALL WOODLAND SERVICES, INC.
("Contractor")
for
FORESTRY SERVICES
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement
effective 7/1/2017 (the "Agreement") to Contractor provide Forestry services; and
B. The City and Contractor wish to amend the Agreement to extend the term of the
Agreement.
AGREEMENT
NOW THEREFORE, in consideration of the mutual benefits and obligations set forth
herein, the parties agree as follows:
1. Amend the Completion Date as follows, with strikeout wording deleted and underscored
wording added:
COMPLETION DATE: dune 30 20 o T_._ 4n 20 ff /A K-,O-', -;ZOO
2. This Amendment No. 1 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
Page 1 of 2: Amendment No. 1 to Personal Services Agreement
CITY OF ASHLAND, OREGON
By:
Printed Name: David Shepherd
Title: Fire Chief
Date: /
SMALL WOODLAND SERVICES,
INC. (CONTRACTOR)
By:
Printed Name: Marty Main
Title:C�Slil'�
Date:
Page 2 of 2: Amendment No. 1 to Personal Services Agreement
P VA-11
OF240
IB City of Ashland
L ATTN: Accounts Payable
L 20 E. Main
Ashland, OR 97520
T Phone:541/552-2010
O Email: payable@ashland.or.us
Purchase Order
Fiscal Year 2018 Page: 1 of: 1
Purchas
Order # e 20181039
V
H
C/O Fire and Rescue Department
E
SMALL WOODLAND SERVICES, INC.
1
455 Siskiyou Blvd
N
D
2779 CAMP BAKER ROAD
P
Ashland, OR 97520
O
MEDFORD, OR 97501
Phone: 541/482-2770
R
T
Fax: 541 /488-5318
O
541 535-3603 Chris Chambers
10/02/2017 317 FOB ASHLAND OR Citv Accounts Pa able
Consulting Forestor
110
CANCELLED: Small ServiGes, the-
-
and thA-
120
CANCELLED:
Vtzor 2 _ NITF @7i1 nnn
3
OL-AGG0unt:
ADDED: Processed change order 11/25/2019
1
$12,000.0000
$12,000.00
Amendment No. 1
Completion date: June 30, 2020
Amount to be encumbered $12,000.00
Project Account:
************** GL SUMMARY
L
072900 - 604160 $12,000.00
By: r1 Date:
Authorized Signature '
IML$12,000.00
REQUISITION ff
Vendor Name
Address, City, State, Zip
Contact Name & Telephone Number
Email address
SOURCING METHOD
Small Woodland Services, Inc.
CITY OF
ASHLAND
Date of request:
Required date for delivery:
2779 Camp Baker Road, Medford, OR 97501
Marty Main, 541-778-4545 mmain3@mind.net
❑ Exempt from Competitive Bidding
❑ Invitation to Bid
❑ Emergency
❑ Form #13, Written findings and Authorization
❑ Reason for exemption:
❑ AMC 2.50
Date approved by Council:
❑ Written quote or proposal attached
❑ Written quote or proposal attached
_(Attach copy of council communication
If council approval required, attach copy of CC
❑ Small Procurement
❑ Request for Proposal
Cooperative Procurement
Not exceeding $5,000
Date approved by Council:
❑ State of Oregon
❑ Direct Award
_(Attach copy of council communication)
Contract #
❑ VerballWritten bid(s) or proposal(s)
❑ Request for Qualifications (Public Works)
❑ State of Washington
Date approved by Council:
Contract #
Attach copy of council communication
❑ Other government agency contract
Agency
Intermediate Procurement
❑ Sole Source
GOODS & SERVICES
❑ Applicable Form (#5, 6, 7 or 8)
Contract #
Greater than $5 000 and less than $100,000
❑ Written quote or proposal attached
❑ Form #4, Personal Services $5K to $75K
Intergovernmental Agreement
Agency
❑ (3) Written bids & solicitation attached
PERSONAL SERVICES
❑ Annual cost to City does not exceed $25,000.
X Special Procurement
Greaterthan $5 000 and less than $75,000
X Form #9, Request for Approval
0 Written quote or proposal attached
Agreement approved by Legal and approved/signed by
City Administrator. AMC 2.50.070(4)
❑ Less than $35,000, by direct appointment
❑ (3) Written proposals & solicitation attached
Date approved by Council: atwr.Wl r ?-v I%
❑ Annual cost to City exceeds $25,000, Council
❑ Form #4, Personal Services $5K to $75K
Valid until: aaarauaate
approval required. (Attach copy of council communication)
Description of SERVICES Total Cost
Small Woodland Services, Inc to provide the service of a consulting f4
KI ; $, Not Qjiaxceed,12,000'_
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
Project Number_ _ _ _ _ _-_ _ _
072900 604160
Account Number_ _ _ _-_
Account Number
Account Number______-______
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support-Yes/No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied.
r
Employee: Department Head: (Equal to or greater than $5,o00)
City Administrator:
Department Manager/Supervisor -� ty (Equal to or greater than $25,000)
Funds appropriated for curren t fiscal year., YE /NO
Deputy Finance Director -(Equal to orgreaterthen$5,000) Date
L 0 rya