HomeMy WebLinkAbout2023-03-15 Special Mtg MIN
ASHLAND PARKS AND
RECREATION
COMMISSION –23/25
BUDGET
PRESENTATION
Michael Black, AICP
REVIEW
January 24, 2023
•
CURRENT
Overview of the potential budget challenges at the annual goal
•
setting meeting
BUDGET
February 8, 2023; Ashland Parks and Recreation Commissioner Public
•
Meeting
PROCESS/ February 21, 2023; Special Budget Review Meeting –Special Meeting
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March 1, 2023; Ashland Parks and Recreation Commissioner Special
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Public Meeting
DATES
March 15, 2023; City Council Meeting
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Presentation of APRC 23/25 Biennial Budget to the City Council
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Citizen Budget Committee Meetings–We will present to the CBC at one
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of these meetings; The CBC will subsequently make a recommendation on
the full City/Parks budget to the City Council.
April 27, 2023
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May 4, 2023
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May 11, 2023
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City Council Budget Review and Adoption; The City Council must approve
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a budget and set a tax rate by June 20 th.
2
June 6, 2023
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June 20, 2023
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2023/25 APRC Budget2023
3
1908 –First City Charter Adopted –Parks Commission Created
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Article 19, Park Commission; Section 3, Funding:
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“Control and management over all park funds”
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“Commission shall cause a careful estimate to be
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made of the money required for park purposes for the
ensuing year and file the same with the City Recorder”
APRC FUNDING
1997 –Oregon Measure 50
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BACKGROUND
Required Park Levy to be combined with the City’s Property
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Tax Levy
Commission and Council entered into an informal
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agreement to honor then current funding levy of $2.09
1997 –2020 –City upholds agreement of $2.09/$1,000
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2020 –Present –City reduces Parks and Rec. Funds to
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$1.89/$1,000
2023 –APRC is reporting that an increase in funding is needed
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due to personnel cost increases
Carry Forward
From CIP Fund
Balance,
, $1,045,008.00
Rec Revenue
$488,046.00
6.2%2.9%
Totals,
$1,638,874.00
9.7%
APRC CURRENT
Grants,
BIENNIUM
Contract, Other,
$760,940.00
FUNDING
SOURCES –
4.5%
PRESENT
City of Ashland
, $12,882,990.00
76.6%
BN 2023/25 RESOURCE REQUIREMENTS
Parks Fund Revenue FY 22 BudgetedFY23 BudgetedBN FY21/23Proposed FY24Proposed Totals FY25BN FY24/FY25
Carry Forward Balance$ 728,619$ 754,606$ 1,483,225$ 221,437 $ 266,609$ 488,046
City of Ashland $ 5,552,939$ 5,552,939$ 11,105,878$ 6,441,495$ 6,441,495$ 12,882,990
Grants, Contract, Other$ 367,131$ 368,131$ 735,262$ 380,470 $ 380,470$ 760,940
Rec Revenue Totals$ 617,592$ 710,850$ 1,328,442$ 802,150 $ 836,724$ 1,638,874
From CIP Fund $ 435,000$ 435,000$ 870,000$ 524,099 $ 520,909$ 1,045,008
Proposed Revenue$ 7,701,281$ 7,821,526$ 15,522,807$ 8,369,651$ 8,446,207$ 16,815,858
Main Take-Aways
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We are comparing the 21/23 Baseline Budget to the 23/25 Proposed Budget –
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Total increase from 21/23 Budget to 23/25 Proposed Budget: $1,625,919 (up 11%)
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PERSONNEL COSTS ARE ESTIMATED BY COA FINANCE AND ARE STILL BEING FINALIZED (budget updated this week)
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Numbers in this presentation differ from the staff report as a result.
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20232023/25 APRC Budget5
BN 2023/25 EXPENSES REQUIREMENTS
FY 22 Adpoted FY 23 Adopted
Total BN 21/23 FY24FY25Total BN 24/25
BudgetBudget
Up 19%
Personnel Total$ 4,025,741 $ 4,055,164 $ 8,080,905$ 4,752,267$ 4,857,881$ 9,610,148
Temps$ 345,250$ 345,250$ 690,500$ 355,000 $ 355,000 $ 710,000
Up 1.25%
M&S Total$ 1,659,955 $ 1,677,531 $ 3,337,486$ 1,666,302$ 1,712,244$ 3,378,546
Parks Improvements $ 85,000$ 50,000$ 135,000$ 50,000$ 50,000$ 100,000
Capital Outlay$ -$ -$ - $ 25,000$ 25,000$ 50,000
Central Service Charges$ 1,361,024 $ 1,361,024 $ 2,722,048$ 1,446,082$ 1,446,082$ 2,892,164
Total M&S and Personnel$ 7,476,970 $ 7,488,969 $ 14,965,939 $ 8,294,651$ 8,446,207$ 16,740,858
Contingency $ 224,000$ 224,000$ 75,000$ 75,000
Total APRC General Fund Expenses$ 7,700,970 $ 7,488,969 $ 15,189,939 $ 8,369,651$ 8,446,207$ 16,815,858
Comparing the 21/23 Baseline Budget to the 23/25 Proposed Budget
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Total increase from 21/23 Budget to 23/25 Proposed Budget: $1,625,919 (up 11%)
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PERSONNEL COSTS ARE ESTIMATED BY COA FINANCE AND ARE STILL BEING FINALIZED (budget updated this week)
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Personnel is being finalized –Current projection is an increase $1,529,243 (up 19%)
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FTE count remains virtually flat (34.75 to 35.00 FTEs)
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Materials and Services up $41,060 (up 1.25%)
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Central Service Fees up $170,114 or 6%
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20232023/25 APRC Budget6
BN 2023/25 EXPENSES –PERSONNEL
FY 22 Adpoted FY 23 Adopted Total BN 21/23 Total BN 24/25
FY24FY25
BudgetBudget34.75 FTE35.00 FTE
Personnel Total $ 2,276,745 $ 2,321,375 $ 4,598,120$ 2,652,591$ 2,727,120$ 5,379,711
Benefits$ 1,748,996 $ 1,733,789 $ 3,482,785$ 2,099,676$ 2,130,761$ 4,230,437
Total M&S and Personnel$ 4,025,741$ 4,055,164 $ 8,080,905$ 4,752,267$ 4,857,881$ 9,610,148
PERSONNEL COSTS ARE ESTIMATED BY COA FINANCE AND ARE STILL BEING FINALIZED
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Cost of Living Increasing: 2022 4%; 2023 4%; and, 2024 3%
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Staffing Level to remain virtually unchanged: (34.75 to 35.00)
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Reclassifying two vacant positions (Analyst/OAII –Superintendent/Park Tech I)
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Total Personnel Increase: Current projection is an increase $1,529,243 (up 19%)
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Personnel Increase: $781,591 (up 17%)
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Benefits Increase: $747,652 (up 21%)
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20232023/25 APRC Budget7
BN 2023/25 EXPENSES –M&S, PARK IMPROVEMENTS AND
CAPITAL OUTLAY
FY 22 Adpoted FY 23 Adopted
Total BN 21/23 FY24FY25Total BN 24/25
BudgetBudget
M&S Total$ 1,659,955 $ 1,677,531 $ 3,337,486$ 1,666,302$ 1,712,244$ 3,378,546
Parks Improvements$ 85,000$ 50,000$ 135,000$ 50,000$ 50,000$ 100,000
Capital Outlay $ -$ -$ - $ 25,000$ 25,000$ 50,000
Total APRC M&S Expenses $ 1,744,955 $ 1,727,531 $ 3,472,486$ 1,741,302$ 1,787,244$ 3,528,546
M&S, Park Improvements and Capital Outlay
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Materials and Services are up $41,060 (up 1.23%)
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Park Improvements are down $35,000 (CIP will be covering parks Improvements)
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Capital Outlay up $50,000
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20232023/25 APRC Budget8
BN 2023/25 EXPENSES –M&S, PARK IMPROVEMENTS AND
CAPITAL OUTLAY
Total Proposed Operating ExpensesFY 22 BudgetedFY23 BudgetedBN 21/23Proposed FY24Proposed Totals FY25BN FY24/FY25
COA Internal Charges- Central Service $ 1,361,026$ 1,361,024$ 2,722,050$ 1,446,082$ 1,446,082$ 2,892,164
Temps$ 345,250$ 345,250$ 690,500$ 355,000 $ 355,000$ 710,000
Admin $ 563,202$ 569,060$ 1,132,262$ 1,142,476$ 1,169,755$ 2,312,231
Open Space-Forestry & Trails$ 664,963$ 668,963$ 1,333,926$ 975,663 $ 992,719$ 1,968,382
Operations$ 2,622,363$ 2,600,216$ 5,222,579$ 2,874,956$ 2,943,850$ 5,818,805
Rec Programs$ 602,823$ 603,971$ 1,206,794$ 324,775 $ 334,901$ 659,675
Nature Center $ 268,352$ 271,563$ 539,915$ 298,802 $ 305,301$ 604,103
Golf $ 610,402$ 620,618$ 1,231,020$ 517,681 $ 532,181$ 1,049,862
Senior Services $ 394,430$ 401,824$ 796,254$ 359,217 $ 366,419$ 725,636
Rec Admin$ 370,783$ 373,483$ 744,266$ -$ -$ -
Communty Centers$ 18,630$ 18,630$ 37,260 $ -$ -$ -
Contingency$ 224,000$ - $ 224,000$ 75,000
Total$ 8,046,224$ 7,834,602$ 15,190,326$ 8,369,651$ 8,446,207$ 16,815,858
Total increase from 21/23 Budget to 23/25 Proposed Budget: $1,625,919 (up 11%)
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PERSONNEL COSTS ARE ESTIMATED BY COA FINANCE AND ARE STILL BEING FINALIZED (budget updated this week)
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Personnel is being finalized –Current projection is an increase $1,529,243 (up 19%)
•
FTE count remains virtually flat (34.75 to 35.00 FTEs)
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Materials and Services up $41,060 (up 1.25%)
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Central Service Fees up $170,114 or 6%
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20232023/25 APRC Budget9
THANK YOU
2023APRC 2023/25 Goal Setting 10