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Home My WebLink About2023-03-20 Study Session MIN Capital Improvement Program – March20, 2023 2023-2025 Biennium Capital Improvement Plan-Overview Master Planning Capital Planning “The Roadmap” Utilize Master Plans Identify System Needs –20 Year Window Prioritize –Regulatory, Life Cycle, Deficiency, Capacity ReduceRiskandIncreaseResiliency Update every 7-10 years Include Council Goals and Priorities Assess Regulatory Changes Assess Changes in Growth and Development Finances Evaluate Changes Every Budget Cycle Layer Project Priorities Assess Utility Components with Street Improvements 2 Capital Improvement Plan-Overview Master Planning Capital Program 2 year, 6 year and 20 Year Periods Budgeting –2023/25 Budget Biennium 2-year appropriation; forecast spending StaffingLevels Distinct Council Project Approvals Master Plans CIP Adoption BudgetAdoption Rate Analysis & Project Funding Feasibility Studies Preliminary Engineering Final Engineering Construction & Construction Administration 3 Capital Improvement Plan-Affordability Utility Affordability Metrics CIP Affordability Utility Bill -6-10% of income Street , Storm, Wastewater, Water, Electric, Internet, Trash, Natural Gas Rate Analysis –Based on Adopted CIP and Budget Requirements Utility Assistance Programs –Updates Utility Bill Affordability Analysis 2021 Median Household Income$ 5,303.42 2% of Median Household Income Per Utility Last UpdateUtilitiesMonthly Rate% of Median Income 2019 Street Utility Fee$ 9.56 0.18% 2021 Storm Drain Utility Fee$ 5.44 0.10% 2019 Wastewater (average)$ 54.20 1.02% 2019 Water (average)$ 59.36 1.12% 2021 Electric (average)$ 76.88 1.45% 2021 Ashland AFN$ 65.00 1.23% 2022 Recology$ 22.67 0.43% N/A Natural Gas$ 56.00 1.06% Totals$ 349.116.58% 4 Capital Improvement Plan-Dashboard CIP Dashboard 5 Capital Improvement Plan-Narratives Project Description Narratives Project Cost & Funding Project Timing & Duration Constructing 2 –Year Narrative Book CIP 6 Capital Improvement Plan–Street Fund Transportation System Master Plan (2024 start) CIP -Streets Roadway Overlay (rehabilitation) CIP Streets Pedestrian Bicycle Recommendation by Transportation Committee Funding Sources Transportation Utility Fee Gas Tax Franchise Fee/Food and Beverage Grants System Development Charges Major Projects: (2-year) Ashland Street Rehabilitation Mountain Avenue Rehabilitation Middle Clay Street Improvements Oak Street Rehabilitation 7 Capital Improvement Plan–Street Fund Pavement Condition Index (70) Rehabilitation Projects Roadway Streets ADA & Pedestrian Safety Bicycle Facility Improvements TrafficCalming CIP 8 Capital Improvement Plan-Street Fund Capital Improvements Plan Project Totals 2024-2029 Construction Years FY24-FY25 Project Description RoadwayFY24FY25Project Totals Hardesty Site Development & Equipment Storage$ 780,440$ -$ 780,440 City Wide Chip Seal ProjectX$ -$ 255,000$ 255,000 Clay Street - Faith Avenue to Siskiyou Boulevard (STBG/CMAQ)XXX$ 579,754$ 1,000,000 $ 1,579,754 Subtotal Roadway$ 1,360,194$ 1,255,000$ 2,615,194 Streets Street Overlays/ReconstructionsPCIFY24FY25Project Totals Ashland St - Siskiyou Blvd to Faith St55.42XXX$ 2,500,000 $ -$ 2,500,000 N Mountain Ave - I-5 Overpass to E Main St59.36XXX$ 5,000,000 $ 5,500,000 $ 10,500,000 Oak St - City Limits to E Main St23.83XXX$ -$ 1,000,000 $ 1,000,000 Subtotal Street Improvements/Overlays$ 7,500,000 $ 6,500,000 $ 14,000,000 Sidewalk/Pedestrian FY24FY25Project Totals Beaver Slide - Water Street to Lithia WayXXX$ -$ 285,000$ 285,000 Subtotal Sidewalk/Pedestrian$ -$ 285,000$ 285,000 BicycleFY24FY25Project Totals B Street Bicycle Boulevard - From Oak Street to N Mountain AvenueXX$ 50,000$ 75,000$ 125,000 8th Street Bicycle Boulevard - A Street to E Main StreetXX$ -$ 35,000$ 35,000 Subtotal Bicycle$ 50,000$ 110,000$ 160,000 TRANSPORTATION$ 8,910,194$ 8,150,000$ 17,060,194 CIP 9 Capital Improvement Plan-Water Water System Master Plan TAP System Master Plan OregonHealthAuthority-Drinking Water Division CIP -Water Water Supply Treatment Distribution (reservoirs, piping and pump stations) TAP system Funding Sources CIP Water Utility Fee System Development Charges Grants Major Projects: (2-year) Dam Safety Improvements East and West Forks Transmission Line Rehabilitation Water Treatment Plant TAP System Improvements Distribution Pipeline Projects 10 Capital Improvement Plan-Water Capital Improvements Plan Project Totals 2024-2029 Construction Years FY24-FY25 Project Description Water - Supply ImprovementsFY24FY25Project Totals Dam Safety ImprovementsXX$ 3,312,804 $ 3,312,804$ 6,625,608 East & West Fork Transmission Line RehabilitationXX$ 2,300,000$ -$ 2,300,000 7.0 MGD Water Treatment PlantXX$ 4,306,922$ 41,148,100$ 45,455,022 Water 7.0 MGD Water Treatment Plant Construction AdminstrationXXX$ 512,357$ 4,895,027$ 5,407,384 Subtotal Water - Supply Improvements$ 9,919,726$ 44,460,904$ 59,788,014 Water - Pump Station ImprovementsFY24FY25Project Totals TAP BPS Backup PowerXX$ 417,000$ -$ 417,000 Subtotal Water - Pump Station Improvements$ 417,000$ -$ 417,000 Water - Pipe ImprovementsFY24FY25Project Totals Annual Pipe ReplacementXXXX$ 300,000$ 300,000$ 600,000 Distribution Pipe ProjectsXXXX$ 467,000$ 507,000$ 974,000 Subtotal Water - Pipe Improvements$ 767,000$ 807,000$ 1,574,000 Water - Operations & MaintenanceFY24FY25Project Totals Telemetry UpgradesX$ 80,000$ -$ 80,000 CIP Subtotal Water - Operations & Maintenance$ 80,000$ -$ 80,000 WATER$ 11,183,726 $ 45,267,904$ 61,859,014 11 Capital Improvement Plan-TAP TAP - Supply ImprovementsFY24FY25Project Totals Non-Peak/Emergency Supply Connection from Ashland to Talent/Phoenix$ 236,000$ -$ 236,000 Subtotal TAP - Supply Improvements$ 236,000$ -$ 236,000 TAP - Booster Pump Station ImprovementsFY24FY25Project Totals Regional BPS Short-Term ExpansionXX$ 211,000$ -$ 211,000 Regional BPS Programming UpdatesX$ -$ 101,000$ 101,000 Talent BPS Generator Upgrade (Option 1)$ -$ 445,000$ 445,000 CIP Water Talent BPS Expansion for Talent and Ashland (Option 1)$ -$ 138,000$ 138,000 Talent BPS Seismic Upgrades$ -$ 100,000$ 100,000 Subtotal TAP - Booster Pump Station Improvements$ 211,000$ 784,000$ 995,000 TAP - Pipe ImprovementsFY24FY25Project Totals 24-inch Pipe Seismic Upgrades (Highway 99 Phoenix)X$ -$ 1,623,000 $ 1,623,000 Subtotal TAP - Pipe Improvements$ -$ 1,623,000$ 1,623,000 WATER/TAP$ 447,000$ 2,407,000$ 2,854,000 12 Capital Improvement Plan-Wastewater Facility Plan-Major Process Improvements Wastewater Collection System Master Plan DepartmentofEnvironmentalQuality-NPDES CIP –Wastewater Collections Treatment Funding Sources Wastewater Utility Fee System Development Charges CIP Major Projects (2-year) Water Quality Trading (shading) UV System Upgrades Headworks Improvements Collection System Parallel Trunkline InflowandInfiltrationReduction Program 13 Capital Improvement Plan-Wastewater Wastewater Capital Improvements Plan Project Totals 2024-2029 Construction Years FY24-FY25 Project Description Wastewater Treatment PlantFY24FY25Project Totals Shading (Capital Cost + first 6 years of O&M)X$ 493,000$ 273,000$ 766,000 UV System UpgradesX$ 650,000$ -$ 650,000 Membrane Replacement (two trains)XX$ 1,200,000$ -$ 1,200,000 WWTP Process Improvements (Headworks)XXX$ 1,000,000$ 3,250,000$ 4,250,000 WWTP Process Improvements (Harmonics/Telemetry)XX$ 150,000$ 150,000$ 300,000 Secondary Clarifier 2 ImprovementsXXXX$ -$ 397,500$ 397,500 Subtotal Wastewater Treatment Plant$ 3,493,000$ 4,070,500$ 7,563,500 Wastewater Collection SystemFY24FY25Project Totals Hardesty Site Development & Equipment Storage$ 780,440$ -$ 780,440 Wastewater Miscellaneous In-House ReplacementXXXX$ -$ 125,000$ 125,000 Wastewater Miscellaneous Trenchless Pipe LiningXXX$ -$ 500,000$ 500,000 Pinpoint I/I Sources in Various BasinsX$ 163,000$ -$ 163,000 Annual I/I Reduction and Collection System Replacement Project AllowanceX$ -$ 100,000$ 100,000 Upsize Bear Creek Intercceptor from Wightman Street to Tolman Creek RoadXXX$ 400,000$ 400,000$ 800,000 Subtotal Wastewater Collection System$ 1,343,440$ 1,125,000$ 2,468,440 WASTEWATER$ 4,836,440$ 5,195,500$ 10,031,940 CIP 14 Capital Improvement Plan-Storm Storm Water and Drainage System Master Plan Department of Environmental Quality –MS4 Permit CIP Storm Collections Funding Sources Storm Drain Utility Fee System Development Charges CIP Major Projects Flood Reduction East Main Street at Emerick Improvements Siskiyou Boulevard at University Way Improvements North Mountain Avenue at RxRtracks Improvements 15 Capital Improvement Plan-Storm Capital Improvements Plan Project Totals 2024-2029 Construction Years FY24-FY25 Project Description Storm DrainFY24FY25Project Totals Hardesty Site Development & Equipment Storage$ 390,220$ -$ 390,220 Stormwater Miscellaneous Trenchless Pipe LiningXX$ -$ 150,000$ 150,000 Storm N Mountain Avenue @ Railroad TracksXX$ 220,000$ -$ 220,000 Siskiyou Boulevard @ University WayXX$ 150,000$ -$ 150,000 E Main Street @ Emerick StreetXX$ -$ 270,000$ 270,000 STORM DRAIN$ 760,220$ 420,000$ 1,180,220 CIP 16 Capital Improvement Plan-Airport Federal Aviation Administration OregonDepartmentofAviation CIP Airport Airport Funding Sources Airport Rentals and Leases Major Projects TaxiwayReconstruction CIP Apron Expansion Capital Improvements Plan Project Totals 2024-2029 Construction Years FY24-FY25 Project Description AirportFY24FY25Project Totals Entitlement Grant - Airport Improvments - Taxiway Rehabilitation (Construction)XX$ 1,200,000$ -$ 1,200,000 North Apron Reconstruction & Expansion: Ph 1 - Environmental & DesignXX$ 333,000$ -$ 333,000 North Apron Reconstruction & Expansion: Ph 2 - ConstructionXX$ -$ 3,242,000$ 3,242,000 AIRPORT$ 1,533,000$ 3,242,000$ 4,775,000 17 Capital Improvement Plan-Facilities Building Code Facilities PlanningCode Funding Sources Enterprise Funds GeneralFund Grants Major Projects General Facility Work Briscoe School CIP Community Center & Pioneer Hall 18 Next Steps Council Adoption of Capital Improvement Program Update Waster and Wastewater Rate Models Departmental Budget requests for appropriations in the 2021-2023 Biennium Budget for 2-year CIP projects QUESTIONS? Facility Optimization Program – March 20, 2023 2023-2025 Biennium Facility Condition Assessments Facility Assessments Overall Condition Score (A-F) ItemizedAssessment Exterior Systems (Security, Lighting, Roofing, Finishes, Paving, ADA) • Interior Systems (Heating, Ventilation, Air-conditioning, Mechanical, • Electrical, Plumbing Systems, Finishes, Furniture) New or like-new conditions. No unexpected 5NEW maint./failures. Replace 8+ years Good condition. No major issues or concerns. Consider 4GOOD replacment 6 to 8 years Normal wear and expected maintenance, but no major 3FAIR issues. Replace within 4 - 6 years Heavy wear. At or nearing or exceeded end of expected 2POOR lifecycle. Replace within 2 to 4 years Extremely worn and/or damaged. Replace ASAP, but no 1CRITICAL more than 2 years 21 Facility Condition Assessments Facility Assessments Community Development B CityHallF Community Center F PioneerHallD Service Center B- Street/Fleet/FacilitiesC Grove B+ Electric Storage A- CivicCenter D PoliceDepartment B FireStation#1A- Fire Station #2 B+ CemeteryC+ 22 Facility Assessments Facility -Asset Management Itemized Assessment of Major Facility Systems Roofs, HVAC, MEP, Interior/Exterior Systems Age,LifeCycle, Condition Score DevelopMaintenanceCycles Life Cycle Replacement Costing FuelSwitching 23 Facility Optimization and Planning-Overview Facility Master Planning Master Planning 2008 Facility Plan Facility Planning and Optimization Study Formal Facility Assessments Develop Space Need Requirements & Optimize Service Delivery Master Plan Asset Management Continue Development of Facilities Database Information 24 Next Steps Develop City Managers Recommended Budget Finalize Facility Study Solicitation QUESTIONS?