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HomeMy WebLinkAbout2023-03-21 Council Mtg MIN Facility Optimization Program – March 20, 2023 2023-2025 Biennium Facility Condition Assessments Facility Assessments Overall Condition Score (A-F) ItemizedAssessment Exterior Systems (Security, Lighting, Roofing, Finishes, Paving, ADA) • Interior Systems (Heating, Ventilation, Air-conditioning, Mechanical, • Electrical, Plumbing Systems, Finishes, Furniture) New or like-new conditions. No unexpected 5NEW maint./failures. Replace 8+ years Good condition. No major issues or concerns. Consider 4GOOD replacment 6 to 8 years Normal wear and expected maintenance, but no major 3FAIR issues. Replace within 4 - 6 years Heavy wear. At or nearing or exceeded end of expected 2POOR lifecycle. Replace within 2 to 4 years Extremely worn and/or damaged. Replace ASAP, but no 1CRITICAL more than 2 years 21 Facility Condition Assessments Facility Assessments Community Development B CityHallF Community Center F PioneerHallD Service Center B- Street/Fleet/FacilitiesC Grove B+ Electric Storage A- CivicCenter D PoliceDepartment B FireStation#1A- Fire Station #2 B+ CemeteryC+ 22 Facility Assessments Facility -Asset Management Itemized Assessment of Major Facility Systems Roofs, HVAC, MEP, Interior/Exterior Systems Age,LifeCycle, Condition Score DevelopMaintenanceCycles Life Cycle Replacement Costing FuelSwitching 23 Facility Optimization and Planning-Overview Facility Master Planning Master Planning 2008 Facility Plan Facility Planning and Optimization Study Formal Facility Assessments Develop Space Need Requirements & Optimize Service Delivery Master Plan Asset Management Continue Development of Facilities Database Information 24 Next Steps Develop City Managers Recommended Budget Finalize Facility Study Solicitation QUESTIONS? UNION PACIFIC RAILROAD RESTRICTIVE COVENANT AMENDMENT REQUEST Union Pacific Railroad –Former Ashland Railyard Ashland City Council Business Meeting March 21, 2023 Parcel 7 of Partition Plan No. P-32-2000 6700 14.21 ac 6200 5.43 ac Proposed Covenant Modification (Condition 9 of PA 2016-00684) Estimated Timeline –Next Steps •Spring 2023: Type II hearing before Planning Commission for covenant modification •Summer 2023: Public town hall and City Council Study Session •Fall 2023: DEQ finalizes Record of Decision •Winter 2023: Complete remedial design remedial action work plan •Spring 2024: Solicit bids from remediation contractors •Summer 2024: Commence remediation activities •Fall 2024: Completion of remediation activities QUESTIONS •More information: –https://www.deq.state.or.us/Webdocs/Forms/Output/FP Controller.ashx?SourceId=1146&SourceIdType=11 •ODEQ contact: –margaret.oscilia@deq.oregon.gov