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HomeMy WebLinkAbout2021-008 PO 20210312- Carlson Construction • CITY RECORDER F/4Purchase Order ,ail Fiscal Year 2021 Page: 1 of: 1 BCityof Ashland ��111 � abiia��s� . A ATTN:Accounts Payable 20 E. Main Purchase 20210312 Ashland,OR 97520 Order T Phone:541/552-2010 O Email:payable@ashland.or.us — a ✓ H C/O Electric Department E CARLSON CONSTRUCTION I 90 North Mountain Ave N PO 60X1503 p Ashland,OR 97520 MEDFORD,OR 97501 Phone:541/488-5357 R T Fax:541/552-2436 • David Tvcrerson TD-Id©e is :i, :.ate E sl'�1= r ( dE_i���i ? ' =it-gja IctzRA-E-t _ �i)<i1ci.�l-i Jf� 1:l iii�)fT_ 03/26/202.1 1669 City Accounts Payable F•r' - :_,_ Yt}TH a�111E l L�� — urei ,G€ oil Faviiimmn Drill/Install HDPE.Clay Street 1 Drill to install about 110 feet of 3 inch HDPE from transformer to 1.0 • $4,900:00 $4,900.00 transformer at 321 Clay Street Carlson Construction Contract Completion date: 04/30/2021 Project Account ' *A****** ******GL SUMMARY***A*********** 111800-602400 $4,900.00 • • • roe , _ r � s-wr1Mi1�L . ems. By: 61 Date: •uthorized Signature $4,900.00 , • ulguv e� w.Y: lua •. :l FORM#3 CITY OF "1/ , o D - ( -ASHLANID A cor;�oiii:for;1 4'tit•rlir.i;,(! Oi't OP / EQa9 II$M®NDate of request: 03/2412021 Required dale for delivery: Vendor Name Carlson Construction j. • Address,City,State,Zip 1234 Corona Avenue,Medford,OR 97604 • ,/ Contact Name&Telephone Number Brent Carlson:641.773.3035,(c)64:1.601.3849, • v Small address te bcarlsonconstructlon®holmail:com SOURCING METHOD ❑ Exempt from Comnelltive Bidding 0 invitation to Bid 0 Emergency �. ❑ Reason for exemption: Dale approved by Council: 0 Form#13,Written findings and Au a z$on . - . ❑ AMC 2,60 (Attach copy of council communication) D Written quote or proposal attached / I t ❑ Written quote or proposal attached - (If council approval required,attach copy of C i . ❑ Small Procurement 0 Request for Proposal Cooperative Procurement / Not exceeding$5.000 Date approved by Council: .. 0 State of Oregon © Direct Award (Attach copy of council communication) Contract ;/;/ ! ❑VerbaWVriiten bid s or proposal(s) , ❑ Request for Qualifications Public Works0 State of Washington • p posal`) (Date approved by Council: ' Contract/! "� (Attach copy of council communication) 0 Other government agency contract • Jntermedlate Procurement [l Sole Source, Agency • GOODS&SERVICES 0 Applicable Form(#5,6,7018) Contract# Greater than$5,000 and less than 5100,000 0 Written quote or proposal attached Intergovernmental Agreement n (3)Written bids&solicitation attached 0 Form#4,Personal Services$5K to$75K Agency , PERSONAL SERVICES Date approved by Council: 0 Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 Valid until:. (Date) Agreement approved by Legal and approvedfsigned by- b Less than$35,000,by direct appointment 0 Special Procurement. City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals&solidtalion attached 0 Form 119,Request for Approval 0 Annual cost to City exceeds$25,000,Council ❑ Form 114,Personal Services$5K to$75K 0 Written quote or proposal attached approval required.(Attach copy of council communication) Dale approved by Council: Valid until: . Date • Description of SERVICES Total Cost Drill to Install about 110 feet of 3 Inch HDPE from transformer to transformer at 321 Clay Street, . ' - Ashland,OR. I $ 4.900.00 , Item# Quantity Unit Description of MATERIALS Unit Price Total Cost . ' • • • ❑ Per attached quoteiproposel TOTAL COST ! Project Number . Attend AceenNumber+ +i e 0 0.0 0 2 4 0 0 $4 r`900.00 • Account Number .. .Account Number - • _•Expenditure must be charged fo the appropriate account numbers for Me/inanclafs to accurately reflect the actual expenditures. IT Director In collaboraflon with department to approve all hardware.end soihvarepurchases: " ITDirecfor Dale Support-Yes/NO " By signing this requisition form,I cerlifythat the City's public contracting requirements have been satisfied. Employee: c7elrul. nap)1AMA- Department Head: Department ManagerlSupervlsor: City Man•I e ..f•, ' (Equal to orgreaterthan$5,000) a •.or:mater than$25,000) Funds appropriated forte:rent_fiscal year. • J Nt? •. ".e __. ' 'nen ,Director-(Equefloorgreater. ,aS,aop). -'Date • Comments: - " Form 03•Requisl0on CARLSON CONSTRUCTION CONTRACT INDEPENDENT CONTRACTOR: Carlson Construction CITY OF PROVIDER'S CONTACT: Brent Carlson AS H LAN D 20 East Main Street ADDRESS: 1234 Corona Avenue, Medford, OR 97504 Ashland,Oregon 97520 Telephone: 541/488-5587 PHONE: 541 773.3035, (cell) 541.601.3849 Fax: 541/488-6006 EMAIL: bcarlsonconstruction@hotmail.com hotmail.com This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Carlson Construction, (a domestic/foreign business corporation) ("hereinafter "Provider"), to directional drill to install about 110 feet of 3 inch HDPE from transformer to transformer at 321 Clay St. �• I. PROVIDER'S OBLIGATIONS 1.1 See attached Bid from Carlson Construction as set forth in the "SUPPORTING DOCUMENTS" attached hereto and,by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS; and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The services defined and described in the "SUPPORTING DOCUMENTS"shall hereinafter be collectively referred to as"Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence for Bodily Injury and/Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability,and products/completed operations coverage; and • . Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a"claims made" form, and shall: • Name as. additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each,provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and Paye 1 of 5: Goods and Services Agreement between the City of Ashland and Carlson Construction • Be evidenced by a certificate or certificates of such insurance approved by the City. 1.3 Provider shall, at its own expense, maintain Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age,, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise, minority-owned business, woman- owned business, a business that a service-disabled veteran owns 'or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of'the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $22,002.43 or more, Provider is required to comply with Chapter 3.12'of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Provider is also required to post the notice attached hereto as "Exhibit A" predominantly in areas where it will be seen by all employees. 1.7 Assignment: Provider shall not assign this Agreement or subcontract any portion of the Work to be provided hereunder without the prior written consent of the City. Any attempted assignment or subcontract without written consent of the City shall be void. Provider shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by the City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and the City. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of$4,900.00 as provided herein as full compensation for the Work as specified in the Carlson Construction's Bid Proposal in the SUPPORTING DOCUMENTS. 2.2 In no event shall.Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$4,900.00 maximum not to exceed amount of ENTIRE Agreement without express,written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authorityto order.or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS Page 2 of 5: Goods and Services Agreement between the City of Ashland and Carlson Construction 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance,paid leave, and retirement. 14 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements, negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend, save, held harmless and indemnify the City and its officers, employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees,contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers,employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable,preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the ' Goods. Provider is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Provider remains liable for latent defects,fraud,and warranties. 3.12 The City may inspect and test the Goods. The City may reject non-conforming Goods and require Provider to correct them without charge or deliver them at a reduced price, as negotiated. If Provider does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial.Code, ORS Chapter 72(UCC). Page 3 of 5: Goods and Services Agreement between the City of Ashland and Carlson Construction 3.13 Provider represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor,material and manufacture.Provider shall transfer all warranties-to the City. 4. SUPPORTING DOCUMENTS The following documents are, by this reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The City's received a Bid Proposal which has been accepted by the City's Electric Department, dated 03/23/2021. • The Provider's complete written bid proposal dated 03/23/2021. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or inequity, including,but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for .damages,.specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or,remedies singly,collectively,successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until 04/30/2021, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may,upon not less than thirty(30)days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement,with cause,by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland—Electric Department Page 4 of 5: Goods and Services Agreement between the City of Ashland and Carlson Construction Attn: Dave Tygerson 20 E. Main Street Ashland, Oregon 97520. Phone: (541)488-W0( With a copy to: City of Ashland—Legal Department 20 E. Main Street Ashland,OR 97520 Phone: (541)488-5350 If to Provider: Provid_er's name Attn: ®® Xib(Vd X 8. WAIVER OF BREACH One or more waivers or failures to object,by either party to the other's breach of any provision, term, condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable _ to Provider; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six(6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316,317, and 318; - (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider;and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement, at law, or in equity. Page 5 of 5: Goods and Services Agreement between the City of Ashland and Carlson Construction IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. - CITY OF API" "Th. X(PROVIDER): By: iBy:, Signature Signature Tom McBartlett Printed Name _. Printed Name - Director of Electric Utility C'e,Svv..1(CtC OVMtr Title t Title March 24, 2021 31b \ Date Date (W-9 is to be submitted with this signed Agreement)_ Purchase Order No. r J 1 ' Page 6 of 5: Goods and Services Agreement between the City of Ashland and Carlson Construction Carlson Construction Mailing: PO Box 1503 Medford OR 97501 Office: 1234 Corona Avenue Medford, OR 97504 541-773-3035 Cell: 541-601-3849 CCB# 173889 Email: bcarlsonconstruction@hotmail.com. BID PROPOSAL DATE SUBMITTED:3/23/2021 CONTRACT AMOUNT:$4,900.00 Required Deposit: $ Signed bid&deposit due upon scheduling. Remaining balance due upon job completion. PROPOSAL SUBMITTED TO: WORK TO BE PERFORMED AT: • Owner: City of Ashland Electrical Department Address:321 Clay St Address: City:Ashland City: Phone: Phone: Email: Dave •Thank you for allowing Carlson Construction the opportunity to bid this project for you. Our estimate is based on your plans and specifications. Please feel free to call and discuss this quote at any time. Bid is to directional drill to install about 110'of 3" HDPE from transformer to transformer at 321 Clay St *Note:Delinquent accounts will be charged a minimum of$25.00 or 3%per month on all past due invoices.All material is guaranteed to be as specified.Any alteration or deviation from above specifications involving additional extra costs will be executed only upon additional written orders and will become an additional extra on the project.All agreements are contingent upon accidents or delays beyond our control,this includes all city and or county inspection requirements. Liability Disclaimer: Carlson Construction is not responsible for unmarked utilities, irrigation, private water, private power, landscape repairs,and/or unforeseens. Repairs will be completed at the owner's expense, and billed at time and material rates. Reasonable access to be provided for equipment unless discussed prior to job. Extra cost to complete job due to verbal changes,adverse weather,ground condition, rock,and/or unforeseens will be billed at time and material rates. The prices quoted above are subject to change after 90 days of this proposal. ACCEPTANCE OF PROPOSAL The above prices,specifications,and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date of Acceptance • Page 1 of 1 • ACOREP CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 3/23/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is.an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Protectors Insurance, LLC PHONE Terry Friend Fax P.O. Box 4669 IA/C.No.Ext):541-842-2958 (A/C,No):541-772-1906 Medford OR 97504 • ADDRESS: terryf@protectorsins.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:SAIF Corporation 524113 ' • INSURED CARLS-6 INSURER B Brent Axel Carlson 7 INSURER C Carlson Construction PO Box 1503 INSURER D: Medford OR 97501 INSURER E: ' INSURER F: COVERAGES CERTIFICATE NUMBER:481360940 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD . INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED.BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LTR __ TYPE OF INSURANCE 0 mg) \, POLICY NUMBER (,MM/DD/YYYY) JMM/DD/YYYY) - LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ • DAMAGE TO RENTED . CLAIMS-MADE OCCUR PREMISES(Ea occurrence) $ MED EXP(Any one person) $ , PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- JECT LOC PRODUCTS-COMP/OP AGG -$ OTHER: $ AUTOMOBILE LIABILITY - COMBINED SINGLE LIMIT '$ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED ( PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ UMBRELLA LIAB _ OCCUR EACH OCCURRENCE . $ • • EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ A WORKERS COMPENSATION Y 878937 12/1/2020 12/1/2021 PER ERH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVEN/A •• E.L.EACH ACCIDENT $1,000,000 OFFICER/MEM BER EXCLUDED? - - -- ---- - (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) • CERTIFICATE HOLDER CANCELLATION • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland 20 East Main St AUTHORIZED REPRESENTATIVE Ashland OR 97520 • • ©1988-2015 ACORD CORPORATION. All rights reserved. •ACORD 25(2016/03) • •The ACORD name and logo are registered marks of ACORD • Kariann Olson From: Mary McClary Sent Thursday,April 08,2021 8:25 AM m To: Kariann Olson Subject: FW:Carlson job work completed on the Carlson job - thanks From: Dave Tygerson<dave.tygerson@ashland.or.us> Sent:Thursday,April 08,2021 7:58 AM To: Mary McClary<mary.mcclary@ashland.or.us> Illr B Subject: RE:Carlson job Yes work complete, no invoice yet. DT From: Mary McClary<mary.mcclary@ashland.or.us> Sent:Thursday,April 8,20217:57 AM To: Dave Tygerson<dave.tygersonPashland.or.us> 911— Subject:Carlson job n Is that complete? G Do you have an invoice? 6/ 11 thanks, wt.411 meta" Administrative Analyst /C- Department of Electric, IT, & Telecom ,ejk. City of Ashland 90 N.Mountain Ave mcclarym@ashland.or.us Te1:541.552-2305 Fax: 541.552.2436 TTY:800-735-2900 • This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error,please contact me 541 488-5357. Thank-you 1 • • Kariann Olson From: Kariann Olson Sent: Wednesday,March 24,2021 12:57 PM To: Mary McClary Cc: Kariann Olson Subject: RE:PO for 321 Clay 03 24 21.pdf • Insurance is incomplete. • Need UNSIGNED copy of bid/proposal unsigned. (A bid/proposal is a contract. Employees do not have authority to sign bids/proposals/contracts. Bid/proposal s/not be signed. It is attached to the contract and the contract is signed. We want the Ts&Cs in the contract to take precedence.) Thank you. Kariann Olson Purchasing Specialist City of Ashland 90 N. Mountain Ave. Ashland, Oregon 97520 Tel 541-488-5354 Fax 541-488-5320 TTY 800-735-2900 kari.olson@ashland.or.us Visit the City's web site at: www.ashland.or.us This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at(541)488-5354.Thank you. From: Mary McClary<mary.mcclary@ashland.or.us> __- Sent:Wednesday, March 24, 2021 12:47 PM To: Kariann Olson<kari.olson@ashland.or.us> Subject: PO for 321 Clay 03 24 21.pdf New PO Let me know if you need anything else. Thanks May Wiee1.449 Administrative Analyst Department of Electric,IT, & Telecom City of Ashland 90 N.Mountain Ave mcclarym@ashland.or.us Te1:541.552-2305 Fax: 541.552.2436 TTY:800-735-2900 This email transmission is official business of the City of Ashland, and it is subject to-Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me 541 488-5357. Thank-you 1