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Home My WebLink About2021-011 PO 20181334- Lomakatsi Restoration Project • WAY1 RECOriba• Purchase Order ,r Fiscal Year 2018 Page: 1 of: 1 B City of AshlandiaEaw! ild�liell 1ti1� t% _ ! ATTN:Accounts Payable.Main • 9tdfii AhlandOR 97520334 T Phone:541/562-2010 O Email:payable@ashland.or.us — V H CIO Fire and Rescue Department • E LOMAKATSI RESTORATION PROJECT i 455 Sisklyou Blvd N PO BOX 3084 p Ashland, OR 97520 • ASHLAND, OR 97520 R T Fax: 41 488-5318 641/482-2770 ti77-{ajFl EE�!t12 aIT 1615IR)d 4'j Tllor6_1tr_a11713 1sjiT!Jf i 1�ju_� UT 1 F- 641 488-0208 _- o-=t — . .._ Chabe s Chris 1_�611 6i 1�-��1,I11.1`j�91 elo��Lf��EA:l � - =7=-11A 05/ 1/2018 540R Cit Accoupa able :MVP l foltit� 1!I � _ { li !_h`!L �h110:L.IT[ is0:- h : - O �S A>,DO Forestry Services 1 MODIFIED: Lomakatsi Restoration Project(LRP)wIII provide 1.0 $1,704,000.00 $1,704,000.00 forestry services under the Ashland Forest All-Lands Restoration Initiative with the Oregon Watershed Enhancement Board FP grant program.Activities can Include chainsaw thinning of trees and brush,brush piling and prescribed fire. Contract for Goods and Services • Beginning date: 04/24/2018 Completion date: 12/31/2020 0 Special Procurement Approved by Council May 1,2018 • Valid until 12/31/2020 Processed change order 05/21/2021 Completion date extended to 03/31/2023 Project Account: E-000600-400 ****kk*A*kAAAAk GL SUMMARY******A*A*kA*** 072900-804106 i $1,704,000.00 • • • • • • • • . I By: Rate: ��v/^T - i I Auth.rized nature i4,_0_ ',1704 000.00 i " I • FORM #1O CITY OF ' CONTRACT AMENDMENT APPROVAL REQUEST FORM HL Request fora Change OrderAsAND Name of Supplier!Contractor 1 Consultant: Lomaketst Restoration Project 1Total,arount.of.thiS::::"•; .. contract Purchase Order Number:2019-1334 Title I Description:Special procurement contract with Lomakatsi Restoration Project for lmptemenlatton RN II OWEB Project Grant funding. ';Date Change::Ot�I�f,• "; Q■ Per attached contract amendment Contract Amendment Original contract amount $ 100 %of original contract Total amount of previous contract amendments %of original contract Amount of this contract amendment %of original contract TOTAL AMOUNT OF CONTRACT $ %of original contract , In accordance with OAR t37-047-0800:1)The amendment Is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment Is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and conditions,Including the contract price,of a contract and the amendment Is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be protrided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract Is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed In the solicitation document, contract or approval of a Special Procurement An amendment Is pot within the scope of the procurement lithe City determines that lilt had described the changes lobe made by the , . amendment In the procurement documents,it would likely have Increased competition or affected award of contract • Contract amendment Is within the scope of procurement: YES■ NO (If"NO",requires Council approval/Attach copy of CC,) Sourcing Method: SMALL PROCUREMENT•Less than$5.000 INVITATION TO BID or - COOPERATIVE PROCUREMENT.QRF or ❑"YES',the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. 0 °YES',the total amount of cumulative amendments 0°YES',the total amount of original contract and ❑If°N0',amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s Council approval.Attach copy of Council whichever is fess. $75K for Personal Services,<$501<for Attorney Fees. Communication. 0 If'NO°,amount exceeding authority requires ❑If'NO',amount exceeding authority requires Council ❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt—Reason: ' ❑ 'YES',Direct appointments$35,000 0 Exempt—Reason: Q if140°,requires approvaL ' • INTERMEDIATE PROCUREMENT SOLE SOURCE );MERGENCY PROCUREMENT Goods&Services-$5,000 to$100,000 0 'YES",the total amount of cumulative amendments 0 Written Findings:Document the nature of the Personal Services -$5,000 to$15,000 s 25%of original contract amount or$250,000 emergency,Including necessity and circumstances ❑ 'YES',the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount ❑If 0 If'NO",amount exceeding authority requires 0 Obtain direction and written approval from City "NO',amount exceeding authority requires Council Council approval.Attach cony of Council Administrator ap.royal.Attach copy of Council Communication, Communication, El If applicable,attach copy of Council Communication • Exam.t—Reason: 0 Rem Reason:_ 0 Exem.t—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES the total amount of original contract and cumulative amendments are ❑'YES°,the original contract was approved by City CounciL within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement IMO",Council approval is required.Attach copy of Council Communication. ❑ If'NO',amount exceeding authority requires Coundl approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Expenditure must be charged to tire appropriate account numbers for true financials to reflect the actual expenditures accurately, Project Number 0 0 0 0 0 0.4 0 0 Account Number 0 7 2 9 0 0.6 0,4 1 0 6 $_, ,_ Project Number •_ __ Account Number • $_,_ _ _ Project Number •_ _ _ Account Number Employee Signature: Department Head Signature: ,5'a. is'c.f'c/ (Tota amount ofcontract Z$5,000) City Ad trator: • Funds appropriated for current fiscal year:: -VEST NO ( ual t or greater than S25,000 or 10%) Finance Director(Equal to orgrea than ,000 Date Comments: Form#10--Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,3/15/2018 C � • AMENDMENT NO..1 to PERSONAL SERVICES AGREEMENT between THE CITY OF ASHLAND, • • an Oregon municipal corporation, ("City") and Lomakatsi Restoration Project, ("Contractor") • for Forest Restoration SERVICES • RECITALS A. The City and Contractor previously entered into a Personal Services Agreement effective 04/24/2018 .(the "Agreement")to.Contractor provide forest restoration services; and B. The City and Contractor wish to amend the Agreement to extend the term of the • Agreement. AGREEMENT NOW THEREFORE,in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Completion Date as follows,with strikeout wording deleted and underscored wording added: COMPLETION DATE: April 24,201S March 31,2023 2. This Amendment No. 1 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1,the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: m - Page 1 of 2: Amendment No. 1 to Personal Services Agreement • CITY OF ASHLAND, OREGON LOMAKATSI RESTORATION PROJECT(CONTRACTOR) By: By: Printed Name: X/,‘,„,,,, ,4,,%,. Printed Name: Marko Bey Title: day. Aa"..ytr & %.,. Title: Executive Director Date: crAdria ► Date: May 19,2021 ‘7° •Page 2 of 2: Amendment No. 1 to Personal Services Agreement