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Home My WebLink About2021-031 PO 20210166- Coleman Creek Consulting Inc Purchase Order CITY RECORDER Fiscal Year 2021 Page: 1 of: 1 B City of Ashland 77.7� r ; i� N � u]7 17 I ATTN: Accounts Payable20 E. Main Purchase L Ashla d, OR 97520 Order# 20210166 T Phone: 541/552-2010 0 Email: payable@ashland:or.us e _ V H CIO Public Works Department E COLEMAN CREEK CONSULTING, INC I 51 Winburn Way 810 LEONARD STREET p Ashland, OR 97520 ASHLAND, OR 97520 Phone: 541/488-5347 R TO Fax: 541/488-6006 `T�;('-1-• E1� 1=.= �is� !=1 ��}_IES 1�� Fe6��!IE{ 1 `Slt 1��Z�=I 1 � _ _,�� r�i, 1 �a .:il i�1�-�--- __.— _ ,._– --- -l- T-E-_.. . _ _•„_ V�. Scott Fleu IEr_ 4 {__1! _ 134 7 � 1 lW _.� . 10/2 /2 20 3538 FOB ASHLAND OR/NET30 Citv.Accounts Payable ii7; _1E3Mr.13 _._ �1 (( � t" �,r�3.[&Z= j�-�_( 11 ��l-t•• On-call Environmental Services 1 On-call environmental services 1.0 $8,000.00 $8,000.00 , 082400 604100 Project Account: 2 MODIFIED: On-call environmental services 1.0 $2,000.00 $2,000.00 085700 604100 Personal Services Agreement Completion date: June 30, 2021 ( Processed change order 06/25/2021 Amendment No. 1 Completion date extended to June 30, 2022 Project Account: GL SUMMARY 082400-604100 $8,000.00 085700-604100 $2,000.00 • / 1 / By: Date: 6/*// r _____. __ -_ Au orized Signature r yer3t3rt_ ._ _ .10 000.00 FORMI #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORMAsHLN Request for a Change Order Name of Supplier 1 Contractor 1 Consultant COLEMAN CREEK CONSULTING,INC 'Total amount of this f 'contract atrhendment Purchase Order Number:20210166 Title I Description: PERS.SVCS.AGREEMENT FOR ON-CALL ENVIRONMENTAL CONSULTING 3', ' "' :w,-.....". , ,%.,,,:::,:;„,.:i!", ; • 0 Per attached contract amendment Contract Amendment Original contract amount $10,000 100 %of original contract Total amount of previous contract amendments 0 %of original contract Amount of this contract amendment 0 %of original contract • TOTAL AMOUNT OF CONTRACT $10,000 too %of original contract In accordance with OAR 137.047-0800:1)The amendment is within the scrape of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment Is necessary to comply with a change in law that effects performance of the contract.3)The amendment results from renegotiation of the terms end conditions,Including the contract price,of a contract and the amendment Is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be I provided under the emended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that,with all things considered,the amended contract Is at least as favorable to the City as the unamended contrail;c)The amended contract does not have a tote I term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment Is pot within the scope of the procurement if the City determines Matti It had described the changes to be made by the amendment in the procurement documents,It would likely have Increased competition or affected award of contract . Contract amendment is within the scope of procurement: YES • NO (if"NO",requires Council approval 1 Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT.QRF or ❑'YES',the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$8,000. 0 'YES',the total amount of cumulative amendments 0'YES",the total amount of original contract and ❑If'NO',amount exceeding authority requires s 25%of original contract amountor$250,000 cumulative amendments s$10OK for Goods&Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees. Una icion. D If'NO',amount exceeding authority requires 0 If"NO',amount exceeding authority requires Council 13 Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. . PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason: [I 'YES',cumulative amendments s$35,000 0 Exempt-Reason: ❑ I1'NO',requires coundl approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services->$5.000 and<$100.000 El 'YES',the total amount of cumulative amendments 0 Written Findings:Document the nature of the personal Services->$5,000 and<$75.000 s 25%of original contract amount or$250,000 emergency,Including necessity and circumstances ❑ `YES',the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount 0 If'NO',amount exceeding authority requires 0 Obtain direction and written approval from City ❑If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. 0 If applicable,attach copy of Council Communication Communication, 0 Exempt-Reason: 0 Exempt—Reason:. ❑ Exempt—Reason: • SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES',the total amount of Original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified In accordance with'inital • within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal Procurement. approved by City Attorney and department head affected by renewal and approvedlsigned ❑ If'NO',amount exceeding authority requires•Cotmcll approval. by City Administrator.AMC 2.28.045(B)' . Attach copy of Council Communication. 0 If'140',Council approval Is required.Attach copy of Council Communication Project Number Account Number o 3 3 a o 0- 6 0 4 1 0 o Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. 1<aylea Cathol -•+��' r► 4124 1204 Employee Signature:_ ,/ 2021-0G.23 Department Head Signature: * , �/ 1 E.•e Mann 0) 09:10:41-07'.00' , milia! .or,rooter than$25,000 or 40%%) Funds appropriated for current fiscal year: .YES-t'NO z 6 , • • ' Finance Director(Equal to.rgreaerthan$5,000) Date Comments: V ` Form#10—ContractAmendment Approval Request Form,Request for a Change Order,Page 1 of 1,4/2312020 AMENDMENT NO. 1 to PERSONAL SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and COLEMAN CREEK CONSULTING,INC., ("Contractor") for ENVIRONMENTAL CONSULTING SERVICES RECITALS A. The City and Contractor previously entered into a Personal Services Agreement effective October 17, 2020 (the "Agreement") to Contractor provide on-call environmental consulting services;and B. The City and Contractor wish to amend the Agreement to extend the term and update the fee schedule of the Agreement. AGREEMENT NOW THEREFORE,in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Completion Date as follows,with strikeout wording deleted and underscored wording added: - COMPLETION DATE: June 30,2021 June 30,2022 2. Remove 2020 Fee Schedule and replace with 2021 Fee Schedule (Attachment A) 3. This Amendment No. 1 is effective upon being signed by both parties. 4. Except as specifically modified by this Amendment No. 1,the terms and conditions of the Agreement remain in full force and effect. • Page 1 of 2: Amendment No. 1 to Personal Services Agreement • L 't - • IN WITNESS WHEREOF the parties have caused this Amendment No, 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: CITY OF ASHLAND, OREGON COLEMAN CREEK CONSULTING, INC. (CONTRACTOR) By:• ( By: /�% Printed Name: Scprc FL>:v:2_7 Printed Name: ba ad (,)i P(//g_d ` Title: TUC., vic 2 %, p(IZEGTL Title: Prtoski_aptt- Date: `I 2.31'202 Date: OG—7-7 ~If • Page 2 of 2: Amendment No. 1 to Personal Services Agreement f ATTACHMENT A /C3 Coleman Creek Consulting, Inc. FEE SCHEDULE 2021 Asbestos/Lead Consulting ASBESTOS ANALYSIS 301A Bulk Sample Analysis 25. per sample 301A Bulk Sample Analysis RUSH 50. per sample 303A PCM Air Sample Analysis 10. per sample 305A TEM Air Sample Analysis(24 HR TOT) _ 75. per sample LEAD PAINT ANALYSIS 701L Paint Chip Lead Analysis 25. per sample 703L Lead Air Sample Analysis 25. per sample ASBESTOS/LEAD CONSULTING 307A Asbestos/Lead Survey 60. per hour 309A Reporting 60. per hour 311A Project Specifications 60. per hour 313A Project Management 60. per hour 315A Asbestos Air Monitoring/Clearance 60. per hour 507A MATERIALS &SUPPLIES 508A SHIPPING 509A MILEAGE 0.60 per mile 510A PER DIEM 125. per day 511A CONTRACT SERVICES 513A PROJECT SUPPORT SUBMITTED BY: Coleman Creek Consulting,Inc. 810 Leonard Street Ashland, OR 97520 David W.Fawcett Director of Asbestos Operations 810 Leonard Street,Ashland,Oregon 97520 541-535-7108 Phone