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HomeMy WebLinkAbout2021-033 PO 20210018- Johnson Controls Inc Purchase Order ,iaFiscal Year 2021 Page: 1 of: 1 B City of Ashland l° EIWNECHNIGNN I ATTN: Accounts Payable Purchase 20 E. Main 2021001 Ashland, OR 97520 Order# V T Phone: 541/552-2010 O Email: payable@ashland.or.us • V E JOHNSON CONTROLS, INC. H C/O Facilities Maintenance Div N PO BOX 730068 I 90 North Mountain Aye D DALLAS,TX 75373-0068 P Ashland, OR 97520 OR Email: CARRIE.L.GALLAGHER@JCI.COM Phone: 541/488-5358 T Fax: 541/552-2304 €€€=I:1 1 F?=1E[s[=10-a=_L'€1=€91=11=1=;i=l=HMMe1=1= 111,1.-1='==i=)i-]=.1-g,* - (425) 398-6900 David Arnold t meie P3=1_[a s1.6vu 'e=i=M ge=1(_ - 06/19/2020 567 FOB ASHLAND OR/NET30 City Accounts Payable �r AMC -i 'r 1 `rl7S1t"off vtarrrFssrJ BrFrr- �ffi On-call HVAC Services • 1 On-call HVAC services FY 21 1.0 $4,995.00 $4,995.00 Goods&Services Agreement Completion date: 06/30/2021 Project Account: • 2 ADDED: Processed change order 07/30/2021 1.0 $3,650.00 $3,650.00 , Amendment No. 1 Project Account: , ***************GL SUMMARY*************** 082400-602400 $8,645.00 • •• �� Date: u �d Signature =__f $8,645.00_ , -FORM #10 CITY O F CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier 1 Contractor 1 Consultant: Johnson Controls,Inc ' Total amount of this - contract amendment: Purchase Order Number:20210010 Title 1 Description: Com Day HVAC Repairs $ 3650.00 0 Per attached contract amendment Contract Amendment Original contract amount $4995.00 100 %of original contract Total amount of previous contract amendments 0 %of original contract Amount of this contract amendment 3650.00 73 %of original contract TOTAL AMOUNT OF CONTRACT $8645.00 173 - %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described In the solicitation documents,Sole Source notice or approval of Special . Procurement.2)The amendment Is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,Including the contract price,of a.contract and the amendment is advantageous to the City o f Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that,with all things considered,the amended contract Is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed In the solicitation document, contract or approval of a Special Procurement.An amendment Is not within the scope of the procurement if the City determines that If It had described the changes to be made by the amendment in the procurement documents,It would ilkey have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES lu NO (If"NO",requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑'YES',the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments 5$6,000. ❑ 'YES',the total amount of cumulative amendments 0'YES',the total amount of original contract and ❑if'NO',amount exceeding authority requires 5 25%of original contract amount or$250,000 • cumulative amendments 5$100K for Goods&Services,s Council approval.Attach copy of Council whichever Is less. $75K for Personal Services,<$50K forAttomey Fees. Communication. 0 If'NO",amount exceeding authority requires 0 If'NO",amount exceeding authority requires Connell ❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(DirectAppolnlmenll Communication. 0 Exempt—Reason: ❑ 'YES',cumulative amendments 5$35,000 0 Exempt—Reason: ❑ If'NO",requires council approval.(Attach CC) i INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services->$5,000 and<5100,000 El "YES",the total amount of cumulative amendments 0 Written Findings:Document the nature of the personal Services->$5,000 and<$75,000 5 25%of original contract amount or$250,000 emergency,Including necessity end circumstances ❑ 'YES',the total amount of cumulative whichever is less. -- requiring the contract amendment amendments 5 25%of original contract amount ❑If'NO",amount exceeding authority requires 0 Obtain direction and written approval from City ❑If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Conication. d. 4-to K 0 If applicable,attach copy of Council Communication Communication. Exempt—Reason: 0 Exempt—Reason: ElExempt—Reason: r � n -) .1.4.-Cao 05 s' o •--e SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES',the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified In accordance with Initial within the amount and terms Initially approved by Council as a Special agreement OR cost will not be more than 25%greater than Initial agreement.Renewal Procurement. approved by City Attorney and department head affected by renewal and approved/signed ❑ If'NO',amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(8) Attach coot/of Council Communication. 0 11%0%Council approval is required.Attach copy of Council Communication Project Number Account Num er-oro 2 a o 0- 6 0 2 n o o Account Number • *Expenditure must be charged to le a Aro dal ccotrn nu ars for the 'i anciats to reflect the actual expenditures accurately. Attach extra pages if needed. A Employee.Signature: ( Department Head Signatu a. •� 1� 2,21 ..,� to A, er than 5, 00) , City Manager: (Equal to or greater than$25,000 or10%) Funds appropriated for current fiscal year: YES /NO z // — • c•Director(Equal to orgreator than$5,000) Dale Comments: Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,4123/2020 • \ i AMENDMENT NO. 1 to • GOODS &SERVICES AGREEMENT between - THE CITY OF ASHLAND, an Oregon municipal corporation, • ("City") and Johnson Controls,Inc a domestic business corporation, ("Provider") for HVAC Repairs at.The Com Dev Building RECITALS A. The City and Provider previously entered into a Goods and Services Agreement effective 23 Apr 2020 (the"Agreement");to provide As Needed Service and Repair of HVAC systems throughout the City B. The City and Provider now wish to amend the Agreement to increase the amount of compensation to be to be paid due to additional repairs that require immediate attention. • AGREEMENT NOW THEREFORE, in consideration of the mutual benefits and obligations set forth • herein,the parties-agree as follows: • 1. Amend Section 2 of the Agreement as follows,with strikeout wording deleted and underscored wording added: • 2.1 City shall pay Provider the sum of$8645.00 (eight thousand and six hundred and fifty dollars) as provided herein as full compensation for the Work as specified in the • SUPPORTING DOCUMENTS. I'I - 1 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$8645.00(eight thousand and six hundred and fifty dollars) without the express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no ( other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a • volunteer without expectation of compensation or reimbursement. • • • Page 1 of 2: Amendment No.1 to Goods&Services Agreement between the City of Ashland and Johnson Controls,Inc 2. This Amendment No. 1 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1,the terms and conditions of the Agreement remain in full force and effect. IN'WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: CITY OF ASHLAND OREGON Johnson Controls,Inc • B By:' Printed Name: 464.„ /Igo£r Printed Name: Tony Hunt Title: n. /l/4,„,afes— p, Title: Branch Service Manager Date: i7/. 612/ Date: 06/16/2021 • Page 2 of 2: Amendment No. 1 to Goods&Services Agreement between the City of Ashland and Johnson Controls,Inc i i /JJ�� JOHNSON CONTROLS : Johnson. ., 1 Building Efflnlency !: Cantcols :.. Federal iD`39•o3tioo10 ORIGINAL INVOICE invoice#: 1-104932010912 invoice Date: 05/26/2021 • PO#/Auth: DAVID ARNOLD Service Request: 1402757830538 Customer WO#: SR Type: L&M Customer Acct: 1852890 . Branch Name: JOHNSON CONTROLS PORTLAND MEDFORD OR CB-ON58 Bill To: Service Site: CITYOFASHLAND CITY OF ASHLAND COMMUNITY 20 EAST MAIN STREET DEVELOPEMENT - ASHLAND.OR•97620.' ':.-:.; `.': °'_: ::: . ' . 61 WINBURN;WAY.,,,,-r : . .... _.: .. . .. . .: LAND:0119�52Q::275 sFi.. Gon#tactgr/license Information s ..:.ue's#ed���:.`•: .DAVID ARNOLD� g . :Heq y:��;'. .. .. .. Phone: • .• . 5415522292 a S I M Service Requested: BRUSHES IN MOTOR MAY NEED REPLACED.SOUNDS LIKE METAL ON METAL = , GRINDING, • • Service Provided: ' 4/26/21:Followed up on leaking booster pump..On arrival,'gainedaccess to building.Found a • second booster pumpleaking,not original pump:from quote.Attempted to replace:body E gaskef.on upper pump,unsuccessful,with paper style gasket.Both booster pumps leaking a from shalt and body seals,Will need to.replace both seals.Ordered•four kits per David A, B Two for replacement and two to have as backups.Will follow up when parts arrive, 5 I 6/5121:Replaced seals and checked for proper operation. Thank you for your business. Qty;: 1::;Desctiption: . . ";UDM ::.Unik•Pdc@. ' 0, SukiTotal Tax:::.. . Netpriae• S 3 05/052021 Regular Mechanical Heavy Hour • $131.25 $393,76 $0.00 $393.75 4 04226/2021 Regular Mechanical Heavy Hour $131,25' $526,00 $0.00 $525.00 Sub Total $918.75 $0.00 $918/5 Materials • : I ISea1 Nis Each $85.8.64 $95.8.64• . $0.00 $958.% Sub-Total §958.64 $0.00: $958.64 Fees i Fuel Surcharge Adjustment Eadli $15.00 $15:00 • - : $0.00 $16.00 1 Disposal,Environmental&Usage Charge Each $45,00 $45.00 $0.00 $45.00 1 Ppe Supplies Each $10.00 $10.00 $0.00 $10.00 1 Sub Total $70.00 $0.00 $70.00 •Mileage 10 Mileage Each $1.64 $18.40 $0.00 $18.40 Sub Total $18A0 $0.00 $18.40 • Invoice SubTotal $1,955.79 Sales Tax Total Due USD $1,965.79 ' Direct Billing Inqutries(866)635-1202 Page 1 oft rte 117 IWIAA7 A/m.44 n ! t` • - I (tilt ° \r J \ , , -,,:,,..-:;7. Maintenance on chiller and air handlers Ok Quote Prepared by Eric Isaacs Johnson 06/14/2021 - Controls PROPOSAL EAccouint information ; - r 5, Bill To: CITY OF ASHLAND 20 EAST MAIN STREET ASHLAND OR ' USA 97520 - Quote Reference Number: 1-1CDD3301 , Project Name: Maintenance on chiller and air handlers ' Site: • CITY OF ASHLAND COMMUNITY DEVELOPEMENT 51 WINBURN WAY ASHLAND OR 97520-2735 i Branch Info: JOHNSON CONTROLS PORTLAND MEDFORD OR CB-ON58 Attn: DAVID ARNOLD I Custom1.er lnformatwn h -, _ a Name: DAVID ARNOLD ' This proposal is hereby accepted and Johnson Controls Is authorized to proceed with the work,subject to credit approval By Johnson Controls, Inc.Milwaukee,WI. We propose to furnish the materials and/or perform the work below for the net price of:$1,661.71 This proposal Is valid through: 07/14/2021 CITY OF ASHLAND Johnson Controls Inc, • Signature: ( Signature: Name: _ Name: Title: TItIe: Date: Date: PO: Johnson /S. I CONFIDENTIAL:For customer review. ©2021 Johnson Controls , Controls , iPage 1 of 5 '