HomeMy WebLinkAbout2021-040 PO 20220021- Cascade Columbia Distribution pIr Purchase Order
Fiscal Year 2022 Page: 1 of: 1
B City of Ashland
L ATTN: Accounts Payable 20 E. Main Purchase
L Ashland, OR 97520 Order# 20220021
T Phone: 541/552-2010
O Email: payable@ashland.or.us
•
•
V H C/O Wastwater Treatment Plant
E CASCADE COLUMBIA DISTRIBUTION I 1195 Oak Street
N PO BOX 24745 0 p Ashland, OR 97520
SEATTLE, WA 98124-0745 Phone: 541/488-5348
R T Fax: 541/552-2364
E. tsi-1.'_- I S'a et., —�':._la` i= _ti@i--_- � _i. -'`i:t F _ i _ i • t- 0. ----- -- - ---- --- David Gies -----_- -- -----
_I_..! __..P
07/02/2021 697 - FOB ASHLAND OR/NET30 Cit Accounts Pa ab-lee
Chemicals for'MNTP 0 0
1 Citric Acid 2.0 ORDR $1,932.00 • $3,864.00
(1)Pallet Per Order,40 Bags/Pallet,55.12 Lbs./Bag •
FY 2022 (2)Orders @$1,932.00 Per Order
No additional charge for delivery
Project Account:
2 FY 2023 2 Orders @$1,960.00 Per Order 2.0 ORDR $0.01 $0.02
No additional charge for delivery
Invitation to Bid#2021-101
Approved by the City Council June 15, 2021 '
Goods &Services Agreement
Completion date: June 30, 2023
Project Account:
***************GL SUMMARY***************
086100-601500 $3,864.02
•
•
•
By: ,a_.. Date: = _ -
A thonzed Signature : _ :i _-=T= $3 864.02
• FORM #3 CITY OF
ASHLAND
• REQUISITION Date of request: G -;a/;�z/
Required date for delivery:
Vendor Name r:,,_56-4 /4de c'/vfrf6,4
Address,City,State,Zip
Contact Name&Telephone Number •
Email address
SOURCING METHOD
❑ Exempt from Competitive Bidding Ial Invitation to Bid 0 Emergency
❑ Reason for exemption: Date approved by Council: 0 Form#13,Written findings and Authorization
❑ AMC 2.50 _(Attach copy of council communication) ❑, Written quote or proposal attached
❑ Written quote or proposal attached �(If council approval required,attach copy of CC)
0 Small Procurement • 0 Request for Proposal Cooperative Procurement
Not exceeding$5,000 Date approved by Council: 0 State of Oregon
❑ Direct Award _(Attach copy of council communication) Contract#
❑ Verbal/Written bld(s)or proposal(s) 0 Request for Qualifications(Public Works) 0 State of Washington
Date approved by Council: Contract#
Attach co' of council communication 0 Other government agency contract
Intermediate Procurement ❑ Sole Source Agency
GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) Contract#
Greater than$5,000 and less than$100,000 0 Written quote or proposal attached Intergovernmental Agreement.
0 (3)Written bids&solicitation attached 0 Form-#4,Personal Services$5K to$75K Agency
PERSONAL SERVICES Date approved by Council: 0 Annual cost to City does not exceed$25,000.
Greater than$5.000 and less than$75.000 Valid until:_ Date Agreement approved by Legal and approvedlsigned by
❑ Less than$35,000,by direct appointment 0 Special Procurement City Administrator.AMC 2.50.070(4)
❑ (3)Written proposals&solicitation attached 0 Form#9,Request for Approval 0 Annual cost to City exceeds$25,000,Council
❑ Form#4,Personal Services$5K to$75K 0 Written quote or proposal attached approval required.(Attach copy of council communication)
Dale approved by Council:
Valid until: (Date)
Description of SERVICES Total Cost
(Di/-/ii C a cy d US (1 - e 1toei 0I poi;474 ems= : .
. $
Item# Quantity Unit Description of MATERIALS Unit Price Total Cost
PY .2 y '1//c S /Izzilk/_ 'g Si)i z S , I, 9 32 3 Fe /.oc
Fyd 301i// ,; //
rt r r if
/1 96 0 3 91,2e7• iv
❑ Per attached quotelproposal 'TOTAL COST
60
Project Number __ Account Number X261
Account Number - Account Number - •
Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve illhardware and software purchases: '
IT Director Date Support-Yes/No
. By signing this requisitio form,I certify t the City's public contracting requirements have been satisfied.
/f ter` , I I
Employee: ata( ' .f=, • Department Head: iter �' rol2� ZO2{
y 4n�' or greater than$5,000)
Department ManagerlSupervisor: City Mana e • ,
'S • /�� , al toorgreater ffian525,000)
Funds appropriated for current fiscal year � /NO /
Fina ce ire l ,r-(Equel to orgreate the 5,000) -Date
Comments:
Form#3-RequLltian
• GOODS & SERVICES AGREEMENT •
PROVIDER: Cascade Columbia Distribution Company
CITY OF PROVIDER'S CONTACT: Lance Jones
�S H LAN DMunicipal Contracts Manager
•
• 20 East Main Street ADDRESS: 6900 Fox Avenue South, Seattle, WA 98108
Ashland,Oregon 97520
Telephone: 541/488-5587 •
PHONE: 206-282-6334
Fax: 541/488-6006 •
EMAIL: lancej@cascadecolumbia.com
This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of
Ashland, an Oregon municipal corporation (hereinafter "City") and Cascade Columbia Distribution Co., an
assumed business name of Newco, Inc., a Corporation of Washington ("hereinafter "Provider"), for Water
Treatment Plant and Wastewater Treatment Plant Chemicals. .
1. PROVIDER'S OBLIGATIONS
1.1 Provide WTP and WWTP chemicals as specified in the Invitation to Bid#2021-101 and as set forth
in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein.
Provider expressly acknowledges that time is.of the essence of any completion date set forth in the
SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized
except in the same manner as herein provided for authority to exceed the maximum compensation. The
goods and services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be
collectively referred to as "Work."
1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance
of all Work received hereunder, a policy or policies of liability insurance including commercial general
liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two
million dollars)per occurrence for Bodily Injury and Property Damage.
1.2.1 The insurance required in this Article shall include the following coverages:
• Comprehensive General or Commercial General Liability, including' personal injury,
contractual liability, and products/completed operations coverage; and
• Automobile Liability.
• Workers' Compensation
1.2.2 Each policy of such insurance shall be on an"occurrence" and not a"claims made" form, and
shall:
• Name as additional insured "the City of Ashland, Oregon, its officers, agents and
• employees" with respect to claims arising Out of the provision of Work under this
Agreement;
• • Apply to each named and additional named insured as though a separate policy had been
issued to each,provided that the policy limits shall not be increased thereby;
• Apply as primary coverage for each.additional named insured except to the extent that two
or more such policies are intended to "layer" coverage and, taken together, they provide
total coverage from the first dollar of liability;
• Provider shall immediately notify the City of any change in insurance coverage
• Provider shall supply an endorsement naming the City, its officers, employees and agents
as additional insureds by the Effective Date of this Agreement; and
• Be evidenced by a certificate or certificates of such insurance approved by the City.
Page 1 of 6: Goods and Services Agreement between the City'of Ashland and Cascade Columbia Distribution Company
1.3 All subject employers working under this Agreement dre either employers that will comply with O• RS
656.017 or employers that are exempt under ORS 656.126. As evidence of the insurance required by
• this Agreement,the Provider shall furnish an acceptable insurance certificate prior to commencing any
Work under this Agreement.
1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status,
familial status or domestic partnership, national origin, age, mental or physical disability, sexual
orientation, gender identity or source of income, suffer discrimination in the performance of this
Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of
federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees
not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned
business, a business that a service-disabled veteran owns or an emerging small business enterprise
certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110.
1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be
perfolluled under a subcontract, including procurements of.materials or leases of equipment, each "
potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under
this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws.
1.6 Living Wage Requirements: If the amount of this Agreement is $22,310.46 or more, Provider is
required to comply with Chapter 3.12 of the Ashland Municipal Code'by paying a living wage,as defined
in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who
performs 50% or more of the Work under this Agreement. Provider is also required to post the notice
attached hereto as "Exhibit A"predominantly in areas where it will be seen by all employees.
2. .CITY'S OBLIGATIONS
2.1 City shall pay Provider the amounts as follows and as provided herein as full compensation for the
Chemicals specified below and in the SUPPORTING DOCUMENTS. ,
*;- r.t. _ .�/J.�r o •� "' br X47 �:J c� .+�ho�♦>f4}. ;.7`-'i'r _ q* .. ] ^Ya,...,e, Z, t� S�'�"w
t
.t
.e S.
Cost Eshma
�'n,ii``_.�^e� Jkl��ti.,'Wr)"`a�t.et:i,.j?rxl��T�ri.e.i a#• i• �u'i%ewi'n�#%P"l:.aw5,.n'.x.st�w�'...1 rir,:+;;\Wi4;'tx"k�yy'n..1,"i'#;:'.r4o`RjC#.rToY'r�F..d.Ye3-ra�s nC.,.I`,r 5rt.S.3`h(d�Iwentc.i.v.lr u_e.dryxe)s;,,.},�r���tJa u�ka''Y�•3�0+12:9��;022'�. cY �f �11J CFo.,;sMY.tc�120a 0Tr3,3f -r4,x 4 (dugliFq -t.,((,wotFsty3YwE2s2h04�2t2u3"rna.
2022 , Jun02073
ek
ALUMINUM � .t
. ..__.._._. .�-.-7._...0 gi-.� __c... -..o .. _L.. 1..4.3 y ..__�Fw[F� 1�•-4�a._. �..L."..i .». .,^r. ..__ :.L+4>!1�..., ...o __▪�
Chemical#1 SULFATE 13(+/-) $6,227.97 $80,963.61 $6,614.95 $85,994.35 •
Manufacturer:Chemtrade
Chemical#2 SODIUM HYPOCHLORITE 13(+/-) $3,255.00 $42,315.00 $3,285.00 $42,705.00
Manufacturer:Hasa
SODA ASH,DENSE,FREE •
Chemical#5 FLOWING 13(+/-) $3,123.75 $40,608.75 $3,270.75 $42,519.75
Manufacturer:Solvay or Dubois
, ,T
$163,887.36 , WsFX�2023;a u . $171,219.10
.Cosfi/Order
� � .; Cost estimate" Cost/Order Cost Estirriate .:'
jEsttmated � i ,
Wastewater Treatment Plant #'or orders 2022 FiY 2022; FY�2023 , :FY 2023
per rde (Includes (July,]:,2021- (Includes'° (July 1,2G22
deliver June30)22)? delivery), 440 0;104
Chemical#7 SODIUM HYPOCHLORITE 6(+/-) $1,332.00 $7,992.00 $1,338.00 $8,028.00
Manufacturer:Hasa
Chemical#8 CITRIC ACID Manufacturer: 2(+/-) $1,932.00 $3,864.00 $1960.00 $3,920.00
Sunshine or COFCO
otal.Aniouiit.t,—F'Y2022 • $11,856.00 . 2023' $11,948.00
Page 2 of 6: Goods and Services Agreement between the City of Ashland and Cascade Columbia Distribution Company
2.2 ,hi no event shall Provider's total of all compensation and reimbursement under this Agreement exceed
the sum of$358,910.46(three hundred fifty-eight thousand nine hundred ten dollars and forty-six cents),
without express,written approval from the City official whose signature appears below,or such official's
successor in office. Provider expressly acknowledges that no other person has authority to order or
authorize additional Work which would cause this maximum sum to be .exceeded and that any
authorization from the responsible official must be-in writing. Provider further acknowledges that any
Work delivered or expenses incurred without authorization as provided herein is done at Provider's own
risk and as a volunteer without expectation of compensation or reimbursement.
•
3. GENERAL PROVISIONS
3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from
Provider and is free to procure similar types of goods and services from other providers in its sole
discretion.
3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose.
3.3 ' Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability
insurance,paid leave, and retirement.
3.4 Provider shall not assign this Agreement or subcontract any portion of the Work to be provided
hereunder without the prior written consent of the City. Any attempted assignment or subcontract
without written consent of the City shall be void. Provider shall be fully responsible for the acts or
omissions of any assigns or subcontractors and of all persons employed by them, and the approval by
the City of any assignment or subcontract shall not create any contractual relation between the assignee
or subcontractor and the City.
3.5 This Agreement embodies the full and complete understanding of the parties respecting the subject
matter hereof. It supersedes all prior agreements,negotiations, and representations between the parties,
whether written or oral.
3.6 This Agreement may be amended only by written instrument executed with the same formalities as this
Agreement. •
•
3.7 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement:
ORS 279B.220,279B.230 and 279B.235.
3.8 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws
principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the •
Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court,
in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party
expressly waives any and all rights to maintain an action under this Agreement in any other venue, and
expressly consents that, upon motion of the other party, any case may be dismissed or its venue
transferred,as appropriate, so as to effectuate this choice of venue.
3.9 Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents
from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of
any nature resulting from, arising out of, or relating to the activities of Provider or its officers,
employees, contractors, or agents under this Agreement.
3.10 Neither party to this Agreement shall hold the other responsible for damages or delay in performance
caused by acts of God,strikes,lockouts,accidents, or other events beyond the control of the Other or the
•
other's officers, employees or agents.
Page 3 of 6: Goods and Services Agreement between the City of Ashland and Cascade Columbia Distribution Company
3.11 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable,
such provision shall not affect the other provisions, but such unenforceable provision shall be deemed
modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the
intent of Provider and the City set'forth in this Agreement.
3.12 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the
• Goods. Provider is responsible and liable for loss or damage until final inspection and acceptance of the
Goods by the City. Provider remains liable for latent defects,fraud, and warranties.
3.13 The City may inspect and test the Goods. The City may reject non-conforming Goods and require
Provider to correct them without charge or deliver them at a reduced price, as negotiated. If Provider
does not cure any defects within a reasonable time, the City may reject the Goods and cancel this
Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its
rights under the Uniform Commercial Code, ORS Chapter 72(UCC).
3.14 Provider represents and warrants that the Goods are new, current, and fully warranted by the
manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from
defects in labor,material and manufacture. Provider shall transfer all warranties to the City.
4. SUPPORTING DOCUMENTS
The following documents are,by this reference, expressly incorporated in this Agreement,and are collectively
referred to in this Agreement as the "SUPPORTING DOCUMENTS:"
• • Exhibit A: The Provider's complete written bid dated May 11,2021.
4.2 This Agreement and the SUPPORTING DOCUMENTS shall be construed to be mutually
complimentary and supplementary wherever possible. In the event of a conflict which cannot be so
resolved, the provisions of this Agreement itself shall control over any conflicting provisions in any of
the SUPPORTING DOCUMENTS. In the event of conflict between provisions of two of the
SUPPORTING DOCUMENTS,the several supporting documents shall be given precedence in the order
listed in Article 4.1.
5. REMEDIES
5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the
remedies available to it under this Agreement and at law or in equity, including,but not limited to:
. 5.1.1 Termination of this Agreement;
5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled
completion dates or any Work that have been delivered inadequately or defectively;
5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or
injunctive relief;
5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue
any remedy or remedies singly, collectively, successively or in any order whatsoever.
5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or
for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay
immediately any excess to City upon written demand provided.
•
Page 4 of 6: Goods and Services Agreement between the City of Ashland and Cascade Columbia Distribution Company
6, TERM AND TERMINATION
'6.1 Term
This Agreement shall be effective from the date of execution on behalf of the City as set forth below
(the "Effective Date") and shall continue in full force and effect until June 30, 2023, unless sooner
terminated as provided in Subsection 6.2.
6.2 Termination
6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time.
6.2.2 The City may,upon not less than thirty (30) days' prior written notice, terminate this Agreement
• for any reason deemed appropriate in its sole discretion.
6.2.3 Either party may terminate this Agreement,with cause,by not less than fourteen(14) days' prior
written notice if the cause is not cured within that fourteen (14) day period after written notice.
Such termination is in addition to and not in lieu of any other remedy at law or equity.
•
7. NOTICE
Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in .
writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or
by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the
address set forth below:
If to the City:
City of Ashland
Attention: Alistair Andre,Water Treatment Plant Supervisor
Attention: David Gies,Wastewater Treatment Plant Supervisor
90 N. Mountain Avenue
Ashland, Oregon 97520
Telephone: (541) 488-5345 (Alistair Andre)
Telephone: (541) 488-5348 (David Gies) .
With a copy to:
City of Ashland
Attention: Legal Department
20 E.Main Street
Ashland, Oregon 97520
Telephone: (541) 488-5350
If to Provider:
Cascade Columbia Distribution Company
Attention: Lance Jones,Municipal Contracts Manager
6900 Fox Avenue South
Seattle,WA 98108
Telephone: (206) 282-6334 •
8. WAIVER OF BREACH
One or more,waivers or failures to object by either party to the other's breach of any provision,term,condition;
. or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether
or not of the same nature.
•
9. PROVIDER'S COMPLIANCE WITH TAX LAWS •
9.1 - Provider represents and warrants to the City that:
Page 5 of 6: Goods and Services Agreement between the City of Ashland and Cascade Columbia Distribution Company
•
9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof,''comply
with:
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS
chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to
Provider; and
(iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of
the foregoing tax laws or provisions.
9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this
Agreement, has faithfully complied with:
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS
chapters 316, 317,-and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to
Provider; and
(iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of
the foregoing tax laws or provisions.
9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any
political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further,
any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of
this Agreement. Any material breach of this Agreement shall entitle the City to terminate this
Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity.
IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names
by their duly authorized representatives as of the dates set forth below.
r
CITY OF ASHLAND: CASCADE COLUMBIA DISTRIBUTION CO.
By: ,/ By:
City Manager / rs-.e
_����44/ /4‘1 1 of -11111.11110 .
LW -e— 3-e,v\e___5
• Printed Name Printed Name
7/1'741 mov,ic� ld nCovii' c*s ��a.v�
Date r Title
6, /. .. .t-i ta_j
Date
Purchase Order No. , -.0 (W-9(W-9 is to be submitted with this signed Agreement)
AP-j4•1OVE AS TO FO
Assistant City Attorney
‘–/J--- Z/
Date -
•
Page 6 of 6: Goods and Services Agreement between the City of Ashland and Cascade Columbia Distribution Company
AC®® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY)
L....--, 06/17/2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A Statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCERCONTACT
DML Insurance Services PHONE
4005 20th Ave W Ste 132 (Arc.No.EX: (206)838-9077 FAX Nef;(206)838-9076
EMAIL •
Seattle WA 98199- ADDRESS:
INSURER(S)AFFORDING COVERAGE NAIC#
INSURER A ACE Property&Casualty Ins Co 20699C
INSURED INSURER B:Illinois Union Insurance 27960 '
Newco,Inc.
Cascade Columbia Distribution Company INSURER C:
•
6900 Fox Ave S INSURER D:
Seattle WA 98108- INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. •
INSR ADDL SUER POLICY EFF POLICY EXP LIMITS
LTR TYPE OF INSURANCE MDWVD POLICY NUMBER IMMIDDIYYYYI IMMIDDIYYYYI •
B X COMMERCIAL GENERAL LIABILITY X APC G28181279 005 10/31/2020 10/31/2021 EACH OCCURRENCE $ 1,000,000
.. DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ 500,000 ,
X Pollution LiabilityMED EXP(Any one person) $ 25,000
X Vendors Liability PERSONAL&ADV INJURY $ 1,000,000
GEN'LAGGREGATE UMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000
20LICYX JECT X LOC PRODUCTS-COMP/OPAGG $ 2,000,000
OTHER:
ClnA AUTOMOBILE LIABILITY X PMUH08464327 005 10/31/2020 10/31/2021• eec dPoSINGLELIMIT $ 1,000,000
X ANY AUTO • BODILY INJURY(Per person) $
' OWNED SCHEDULED • BODILY INJURY(Per accident) $
AUTOS ONLY — AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY _eat accident)
$
B UMBRELLA LIAB X OCCUR X00 G28181280 005 10/31/2020 10/31/2021 _EACH OCCURRENCE . $ 20,000,000
X EXCESS LIAR CLAIMS-MADE AGGREGATE $ 20,000,000
DED X RETENTION$ 10,000 $
B WORKERS COMPENSATION APC G28181279 005 10/31/2020 10/31/2021 X STATIITF (W-
AND EMPLOYERS'LIABILITY1,000 OOO
ANY PROPRIETORIPARTNER/EXECUTIVE Y/N NIA WA Stop Gap EL EACH ACCIDENT $ ,
OFFICER/MEMBER EXCLUDED? 1,000,000
(Mandatory In NH) E.L DISEASE-EA EMPLOYEE $
If yes,describe under 1,000,000
DESCRIPTION OF OPERATIONS below - EL DISEASE POUCY OMIT $
DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required)
Regarding current project and contract,The City of Ashland is listed as an additional insured. _
•
CERTIFICATE HOLDER CANCELLATION • AI 1570
• SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Ashland THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
Attn:Kariann Olson-Purchasing ACCORDANCE WITH THE POLICY PROVISIONS.
20 E.Main
Ashland OR 97520- AUTHORIZED REPRESENTATIVE
. WAIII
1
®1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD
•
•
•
ADDITIONAL INSURED-DESIGNATED PERSON OR ORGANIZATION
Named Insured •
Endorsement Number
Newco, Inc., DBA Cascade Columbia Distribution Co, et al. 19
•
Policy Symbol Policy Number Policy Period Effective Date of Endorsement
APC G28181279 005 10/31/2020 to 10/31/2021 10/31/2020
Issued By(Name of Insurance Company)
Illinois Union Insurance Company _
Insert the policy number.The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
This endorsement modifies insurance provided under the following:
CHUBB GL PLUSTM INSURANCE POLICY
COVERAGES A, B,C AND G
SCHEDULE
Name of Additional Insured Person(s)or Organization(s)
Any person or organization that you have agreed to include as an additional insured under a written contract provided
such contract was executed prior to the date of loss.
Section III—Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in
the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
• caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf:
•
A. In the performance of your ongoing operations; or
B. In connection with your premises owned by or rented to you.
•
•
All other terms and conditions of this policy remain unchanged.
•
•
•
Authorized Representative
•
•
•
•
PC-26849(04/09) Includes copyrighted material of Insurance Services Office, Inc.,with its permission. Page 1 of 1
ADDITIONAL INSURED =.
DESIGNATED PERSONS OR ORGANIZATIONS
Named Insured Newco, Inc., DBA Cascade Columbia Distribution Corn Endorsement Number
pany, etal •
Policy Symbol Policy Number Policy Period Effective Date of Endorsement
PMU H08464327 10/31/2020 TO 10/31/2021 10/31/2020
Issued By(Name of Insurance Company)
ACE American Insurance Company •
Insert the policy number.The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
-This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
AUTO DEALERS COVERAGE FORM
• MOTOR CARRIER COVERAGE FORM
• EXCESS BUSINESS AUTO COVERAGE FORM
Additional Insured(s): Any Person or Organization whom you have agreed to include as an additional insured
under a written contract provided such contract was executed prior to the date of loss._
•
A. For a covered"auto,"Who Is Insured is amended to include as an"insured,"the persons or organizations named in
this endorsement. However, these persons or organizations are an "insured" only for"bodily injury" or "property
damage"resulting from acts or omissions of:
1. You. .
2. Any of your"employees"or agents. •
3. Any person operating a covered"auto"with permission from you, any of your"employees"or agents.
B. The persons or organizations named in this endorsement are not liable for payment of your premium.
Authorized Representative •
•
DA-9U74c(03/16) Page 1 of 1
EXHIBIT A
Cascade Columbia
Distribution Company
1;1444;4=11::
CITY f
SFIL-AN: D.
Invitation to Bid (ITB
#2021-101
CHEMICALS
WATER & WASTEWATER TREATMENT PLANTS
Date of Release: April 27, 2021
Bids are due prior to: 2:00:00 PM(PST), Thursday, May 27, 2021
Contracting Agency: City of Ashland
Sole Point of Contact: Kari Olson
Title: Purchasing Specialist
Address: City of Ashland
90 N.Mountain Avenue
Ashland, OR 97520
Telephone: (541)488-5354
Fax: (541)488-5320
Email: kari.olsonAashland.or.us
ITB—Chemicals for WTP&WWTP,Page 1 of 29,04/27/2021
1 R 1
PUBLIC NOTICE:
C:i.T*•
ASHIANO
Invitation to Bid#2021-101
CH1:1V1ICALS FOR WATER&WASTEWATER TREATMENT PLANTS
Bids are due by 2:00:00 PM(PST),Thursday,May 27,2021
The City of Ashland is seeking bids for nine(9) chemicals for use at the Water and Wastewater
Treatment Plants as specified in this ITB. Bidders are encouraged to bid on any number of
chemicals they can provide as specified.The City's intent is to award a 24-month contract for
each of the chemicals to the lowest responsive and responsible bidders whose bids substantially
comply with the requirements and criteria set forth in the.l1'B.The 24-month contract term will
begin on July 1,2021 and end on June 30,2023.
The INVITATION TO BID is available online at www.ashland.or.us Scroll down the
City's home page and click on"Proposals,Bids and Notifications". Click on REQUEST BID
PACKET(below the public notice),log in to the system and download the solicitation
documents.You will need to log in to the system each time you would like to download the
solicitation documents and any subsequently issued addenda.
In accordance with AMC Section 2.50.080, competitive sealed bids may be available online,but
bidders will NOT be able to submit their bids or responses online.Bids must be delivered in hard
copy form to the City in accordance with the requirements outlined in the ITB. Individuals that
obtain the solicitation materials electronically are responsible for regularly checking, for -
subsequently issued instructions, addenda, and related materials.
Sealed bids must be received by 2:00:00 PM(PST),Thursday,May 27,2021,in the
purchasing office by the Purchasing Specialist,Kari Olson, City of Ashland,90 N.Mountain
Avenue,Ashland, Oregon 97520. The bids will be publicly opened and read at 2:00:00 PM
(PST),Thursday,May 27,2021.
Kari Olson
Purchasing Specialist
City of Ashland, Oregon
•kari.olsonnashland.or.us
Telephone: 541-488-5354 •
Published: April 27,2021
ITB—Chemicals for WTP&WWTP,Page 2 of 29,04/27/2021
BID NO: 2021-101
RELEASE DATE:April 27,2021
CITY OF ASHLAND
Ashland Service Center
90 N.Mountain Avenue
Ashland, Oregon 97520
(541)488-5354
FAX(541)488-5320
INVITATION TO.BID, GENERAL CONDITIONS AND SPECIFICATIONS
CHEMICALS FOR USE AT THE WATER&WASTEWATER TREATMENT PLANTS
The City of Ashland_("City")is accepting bids for the purchase of CHEMICALS FOR USE AT
THE WATER&WASTEWATER TREATMENT PLANTS further referred to in this
Invitation to Bid as "goods and services".All bids shall be subject to the following conditions:
1.Time and Place for Receiving Bids:Bids must be received by the Purchasing Specialist, City
of Ashland, 90 N.Mountain Avenue,Ashland,Oregon 97520,by 2:00:00 PM(PST)
Thursday,May 27,2021.At that time,bids will be publicly opened and read in Room 106 of
the Service Center.Bids may not be withdrawn after the time set for the opening of bids.
Each bid shall be identified on the exterior of the sealed envelope as follows:
BID NO:2021-101
PURCHASE OF CHEMICALS FOR WTP&WWTP
BID OPENING: 2:00:00 PM(PST),THURSDAY,MAY 27,2021
In compliance with OAR 137-047-0255(2)(c)(A),the solicitation schedule is as follows:
ACTIVITY DATE
Invitation to Bid Release April 27,2021
1st Public Notice April 27,2021
Deadline for Submitting Questions and 5:00.00 PM(PST),Monday,May 17,2021
Requests for Additional Information
ITB Protest Period Ends 5:00:00 PM(PST),Monday,May 17,2021
DUE DATE AND TIME 2:00:00 PM(PST),THURSDAY,MAY 27,2021
FOR SUBMITTING BIDS• Location: City of Ashland,Purchasing Office,90 N.
(Note: Bids must be received Mountain,Ashland,OR 97520
• by due date and time.)
Evaluation Process May 28—June 2,2021
Contract Recommendation Upon completion of evaluation process
Notice of Intent to Award At least seven(7)days before the award of a public
contract(allows for a 7-day protest period)
Contract Recommendation June 15,2021
Presented to City Council for approval
Public Contract Award Upon Council approval and at least seven(7)days
after the Notice of Intent to Award has been released •
Contract Term July 1;2021 to June 30,2023
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NOTE: Any changes made to the closing date of the ITB will be made in the form of a written
addendum and mailed to all potential bidders who have received the ITB documents.
ITB—Chemicals for WTP&WWTP,Page 3 of 29,04/27/2021
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2.Purchasing Specialist: The City of Ashland.Purchasing Specialist,Kari Olson,is the sole
point of contact for this solicitation.All requests, questions,inquiries, and correspondence
pertaining to this bid should be directed to the Purchasing Specialist. The specifications maybe
reviewed at the City of Ashland,Purchasing Office located at 90 N.Mountain Avenue,Ashland,
Oregon 97520.
In accordance with AMC Section 2.50.080, Competitive sealed bids and competitive sealed.
•
proposals may also be available online,but applicants will NOT be able to submit their proposals
and/or responses online.Bids and proposals must be delivered in hard copy form to the City In
•
accordance with the requirements for the competitive solicitation.Individuals that obtain the
solicitation materials electronically are responsible for regularly checking online for any
subsequently issued addenda.
SOLE POINT OF CONTACT:
Kari Olson
Purchasing Specialist
City of Ashland •
90 N.Mountain Avenue
Ashland, OR 97520
• Tel: 541-488-5354
Email: kari.olson@ashland.or.us
3.Protests: Any prospective bidder who contends that the provisions of the contract documents
or that the procurement process is contrary.to law or that this solicitation document is
unnecessarily restrictive,is legally flawed or improperly specifies a brand name,must submit a
•
written protest with the Purchasing Specialist at least ten(10)days prior to the date on which the
bids are due.Failure to file a protest will be deemed a waiver of any claim by a bidder or
prospective bidder that the procurement process violates any provision of ORS subchapters 279A
and 279B or the City's Public Contracts rules found in Section 2.50 of the Ashland Municipal
Code.If protests or inquiries or comments by bidders raise issues that require clarification by the
City, addenda will be issued by the Purchasing Specialist.
4.Disclaimer of Responsibility. The City will not be responsible for oral interpretations. Should
a bidder find discrepancies in,or omissions from,the contract documents,or be in doubt as to
their meaning, such bidder shall notify the person designated in paragraph 2.Any and all such
revisions made to the specifications in the ITB,will only be made in the form of written addenda
which,if issued,will be made available to all prospective bidders on the City's website not less
than 72 hours before the closing time unless the addenda also extends closing..All addenda so
issued shall be considered by the bidder in preparing the bid,shall be submitted with the bid and,
shall become a part of the contract documents.
5. Specifications: Specifications for the goods and services are attached to this ITB.Any
deviations from the specifications shall be identified in the bid utilizing the method outlined in
paragraph GC17 of the general conditions/specification documents.Reference to brand names in
the specifications are utilized to describe the type and quality of item required.Bidders are not
limited to the brand specified but may submit any brand of equivalent type and quality.Any . .
deviations from the specifications,however, shall be identified in the bid, and City reserves the
right to reject a bid on the basis of deviations or brands which are not equivalent in type or
quality.
ITB—Chemicals for WTP&WWTP,Page 4 of 29,04/27/2021
6. General Conditions;The City's general conditions for purchase of goods and services are
attached to and incorporated in this Invitation to Bid.Any bid that attempts to modify or
•
abrogate any of the general conditions including,but not limited to,provisions on warranties
may be rejected as nonresponsive.
7. Addenda: If it becomes necessary to revise any part of the bid documents,written addenda
will be provided and posted on the City's website.Receipt of an addendum by a bidder must be
acknowledged by signing and returning the document with the bid form.
8.Bid Form:
8.1.Bidders shall complete the bid forms provided by the City.All pages of the bid forms
must be left in proper sequence.Bids may be rejected as nonresponsive if they are altered,
incomplete, conditional, or otherwise irregular.
8.2.If the bid is submitted by a partnership,it must be,signed by a partner.If the bid is
submitted by a corporation,it must be signed by a corporate officer and be accompanied by
proof of authority to sign.
8.3. The bid must include Exhibit B, a statement on whether or not the bidder is a
resident bidder as defined in ORS 279A.120(1). "Resident bidder"means a bidder who has paid
unemployment taxes or income taxes in this state during the 12 calendar months immediately
preceding submission of the bid,has a business address in this state and has stated on the bid that
the bidder is a"resident bidder".The Certificate of Compliance statement included with this 11B
is required to be signed and will satisfy this requirement.
9. Requirements of Contract Documents:Each bidder must examine the general conditions,
specifications and other contract documents and take such other reasonable and prudent actions
that the bidder deems necessary to ascertain the requirements of the contract documents.A
bidder shall not at any time, after submission of its bid,assert that there was any
misunderstanding concerning the nature,quality or description of the goods and services to be
supplied.
10.Withdrawal of Bids: Any bid may be withdrawn at any time prior to the time set for opening
bids,by providing written request for withdrawal of the bid to the Purchasing Specialist.The
request shall be executed by the bidder or a duly authorized Specialist.All bids shall be
irrevocable for a period of 60 days from the day of opening.
11.Acceptance of Bid:The City may reject any bid if the City determines that the bidder has an •
interest in more than one bid;there is collusion between bidders;the bid is not responsive;the
bid is not in compliance with the terms of the contract documents and all applicable public
bidding laws,rules and ordinances; or the bidder is not qualified to provide the,goods and
• services covered by the contract documents. '
11.1.Pursuant to ORS 279A.120(2)(b),to deteiuiine the lowest responsive bid,the City
will add a percent increase on the bid of a nonresident bidder equal to the percent,if any,of the
preference given to that bidder in the state in which the bidder resides.
11.2. Terms or discounts which are conditioned upon'payment within a certain time will
not be considered for purposes of comparison of bids.
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ITB—Chemicals for WTP&WWTP,Page 5 of 29,04/27/2021
11.3. Pursuant to ORS 279A.120(2)(a),the City shall give preference to goods and
services manufactured or produced in Oregon if price, availability,and quality are otherwise
equal.
11.4. Pursuant to ORS 279B.055(2)(f), contractors shall use recyclable products to the
maximum extent economically feasible in the'performance of the contract work set forth in this
ITB.
11.5. Pursuant to ORS 279A.125,the City shall give preference to goods that are certified
to be made from recycled materials if the recycled product is available,meets applicable
standards, can be substituted for a comparable non recycled product; and the recycled products
costs do not exceed the costs of non recycled products by more than five percent, or a higher
percentage if a written determination is made by the City.
11.6. Pursuant to ORS 282.210, all printing,binding, and stationery work done for the
City shall be performed within the State of Oregon.
11.7.Pursuant to ORS 279B.060(2).(g),if required under ORS 468A.710,the contractor
or subcontractor is required to possess an asbestos abatement license.
11.8.Pursuant to ORS 279B.100,the City reserves the right to cancel or reject any or all
bids if the City finds that it is in the public interest to do so without liability to any bidder for any
loss or expense caused or resulting from the cancellation or rejection of a bid or award.
12. Award of Contract. If the City awards a contract,the City shall award the contract to the
lowest responsible and responsive bidder whose bid substantially complies with the requirements
•
and criteria set forth in the l'IB and with all prescribed public procurement procedures and
requirements.A multiple award may be made if award to two or more bidders of similar goods
and services is necessary for adequate availability, delivery,service, or product compatibility. In
addition, any other public agency wishing to use the resulting contract may be authorized by
mutual consent of the City of Ashland and the contractor pursuant to ORS 279A.215.
12.1 Responsive Bid:A bid that fully conforms in all material respects to the LIB and all
its requirements,including all form and substance. "Responsiveness"refers to the offer.
12.2 Responsible Bid:A business entity or individual who has the capability and
financial and technical capacity to perform the requirements of the solicitation and subsequent
contract as described in ORS 279B.110. "Responsibility"refers to the offeror.
ITB—Chemicals for WTP&WWTP,Page 6 of 29,04/27/2021
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GENERAL CONDITIONS FOR PURCHASE OF GOODS AND SERVICES
GC1. Contract Documents: The contract documents are complementary.A requirement in one of
the contract documents is as binding as though occurring in all.In the event of any inconsistency
• in the terms of the contract documents the following order of precedence shall govern unless
otherwise stated:
1. Specifications;2.These general conditions;3.ITB/Contract;4 The bid.
The apparent silence of the contract documents as to any detail shall be regarded as
meaning that only the best practice is to prevail and that only goods and services of first quality
are to be provided by bidder.
• GC2.New Goods and materials:All goods and materials shall be new unless otherwise specified
in the special provisions or specifications.
GC3.Payment:Payment shall be made by the City within thirty days after City has inspected the
goods or has had a reasonable opportunity to do so. City may reserve payment until all goods and
services are received.
GC4.Risk of Loss:Bidder shall have the risk of loss until the goods and services have been
delivered to City's facility and are approved after inspection by City.
GC5.Inspection: Goods and services furnished under this contract shall be subject to inspection
and testing by City at times and places determined by City.If City determines that the goods and
services are not in compliance with the specifications, City may reject the goods and services and
require Bidder to either cure defects or make an equitable price reduction.If Bidder refuses to
cure defects within a time deemed reasonable by City, City may cancel the contract or enforce
City's remedies for default.Nothing in this provision shall impair City's rights to enforce
warranties,revoke acceptance of the goods and services or enforce any other remedies under
ORS Chapter 72.
GC6. Safety and Health Requirements: Goods and services shall comply with all federal
Occupational Health and Safety(OSHA)requirements and with all Oregon safety and health
statutes and administrative rules including,but not limited to,those of the Workers'
Compensation Department.
All"SAFETY DATA SHEETS" (SDS)for hazardous chemicals that are subject to OAR
437-004-9800(6)shall be submitted to City before the chemicals are delivered. •
GC7. Taxes: City generally is not subject to taxation.Bidder shall be responsible for paying all
taxes on the sale of the goods and services,except fuel taxes included in the bid price.
GC8. Compliance with Law: This agreement will be governed by and construed in accordance
• with laws of the State of Oregon. Each party agrees that it will perform its obligations hereunder
in accordance with all'applicable state,federal and local laws,rules,and regulations now, or
hereafter in effect.Bidder shall comply with applicable provisions of ORS 279C.505,279C.515,
279C.520 and 279C.530.Bidder is a"subject employer" as defined in ORS 656.005.Bidder shall
comply with all applicable workers' compensation laws including,but not limited to, ORS
656.017.
ITB—Chemicals for WTP&WWTP,Page 7 of 29,04/27/2021
GC9.Patented Goods and services:Bidder shall defend indemnify and hold City harmless from
any claims for infringement of patent arising out of City's use of the goods and services.
GC10. Severability:If any provision of the contract documents shall be held to be invalid or
• unenforceable,such invalidity or unenforceability shall not affect any other provision of the
contract documents.The contract documents shall be construed as if such invalid or
unenforceable provision had never been included.
GC 11.No Waiver:No provision of the contract documents shall be deemed waived unless such
waiver is in writing and signed by the party claimed to have waived its rights.Any waiver of a
breach by any party,whether expressed or implied, shall not constitute waiver of any other
different or subsequent breach.
GC12. Successors:The successors, assigns and legal specialists of Bidder and City shall be
subject to all provisions of the contact documents.Bidder shall not assign Bidder's rights or
obligations under this agreement without prior written consent of City.
GC13.Indemnification:Bidder shall defend,indemnify and save City,its agents,and employees
harmless from any and all losses,claims,actions, costs, or other damages resulting from injury to
any person or damage to property,of whatsoever nature arising out of or incident to the
performance of this agreement by Bidder or defects in the goods and services.Bidder shall not
be held responsible for any losses,claims, actions,costs,judgments,or other damages,directly,
solely, and proximately caused by the negligence of City.
GC 14.Notices: Any notice required to be given under this contract, or any notice required to be
given by law,shall be in writing and shall be given by personal delivery or by registered or
certified mail,to Bidder at the address stated in the bid form or to City at the address of the
Purchasing Specialist stated in the ITB.
GC15.Entire Agreement: The contract documents are the entire,final, and complete agreement
of the parties and supersede all prior and existing written or oral understandings except as
otherwise continued in effect by the terms of the contract documents.No modification of the
contract documents shall be valid unless in writing and signed by the parties.
GC16.Acceptance of Specifications: Bidders must satisfy themselves by personal examination
of the specifications and by such other means as they prefer, as to the actual conditions and
requirements of the specifications and shall not at any time, after submission of the bid,dispute,
complaint, or assert that there was any misunderstanding in regard to the nature, quality or
description of the item to be supplied.Bidder must submit with its bid a statement accepting each
and every specification or accepting each and every specification not otherwise accepted under
paragraph GC17.
GC17.Exceptions: The bidder may take exception to any standard of these specifications.The
prospective bidder who cannot meet each and every requirement of the specifications need not be
considered unqualified to submit a bid.By taking exceptions and clearly stating them,in writing,
on a separate sheet of paper headed"EXCEPTIONS",and by offering alternatives to replace
excepted requirements, a bidder may still compete in the process.
ITB—Chemicals for WTP&WWTP,Page 8 of 29,04/27/2021
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SPECIFICATIONS FOR PURCHASE OF GOODS AND SERVICES
Si.ACCEPTANCE:Bidders must satisfy themselves by personal examination of the
specifications and special provisions,and by such other means as they prefer, as to the actual
conditions and requirements of the specifications and special provisions of the contract
documents,and shall not at any time, after submission of the bid, dispute, complain, or assert
. that there was any misunderstanding in regard to the nature,quality or description of the item to
be supplied.
S2.EXCEPTIONS:The bidder may take exception to any standard of this specification.The
prospective bidder who cannot meet each and every requirement of the specifications need not be
considered unqualified to submit a bid.By taking exceptions and clearly stating them,in writing,
on a separate sheet of paper headed"EXCEPTIONS", and by offering alternatives to replace
excepted requirements, a bidder may still compete in the process.
S3. SPECIFICATIONS: The specifications for the goods and services to be supplied are attached
to this document.
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ITB—Chemicals for WTP&WWTP,Page 9 of 29,04/27/2021
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Chemicals for the Water&Wastewater Treatment Plants
INVITATION TO BID#2021-101
April 27,2021
SPECIFICATIONS
The City of Ashland,WTP and WWTP, are requesting bids for a total of nine(9) chemicals as
individually specified. Six(6) of the chemicals are required by the WTP,and three(3)of the
chemicals are required by the WWTP.Bidders are encouraged to submit bids for any number of
individual chemicals their company is able to provide as specified.
Six(6) of the chemicals will allow for substitutions or equivalents as specified.The remaining
three(3) chemicals are manufacturer/brand specific and specified as "No Substitution"due to the
strict standards of maintaining quality control and meeting permit requirements. Even though, a
• chemical is specified as"No Substitution", oftentimes there are multiple resellers.
Substitutions"or equivalents"for the specified quality and quantity of the individual chemicals
will receive full consideration,provided the substitutions are appropriate for the application,and
they are of equal quality and quantity. The City reserves the right to reject a bid if the item being
provided as a substitution is determined by the City to not be of equal quality and quantity and/or
to not be appropriate for the application.
The following general specifications apply to ALL of the specified chemicals.
BIDS
Firm pricing shall be submitted in such a way as to show the breakdown of all applicable and
related costs for each individual chemical. Costs not included in the bid will be subject to non-
payment by the City of Ashland.Bids shall be submitted directly on the spec/cost sheets included
in this I'113.
The Bid Form attached as Exhibit A is required to be completed,signed,and included with the
bid being submitted in response to this ITB.
CONTRACT
The City's intent is to award individual 24-month contracts for each chemical to the lowest
responsive and responsible bidder(s)for a term beginning July 1,2021 and ending June 30,2023.
The successful bidder(s)will be required to meet the highest standards prevalent in the industry,
promptly execute a contract,agree to provide the chemicals as specified and submit the required
proof of insurance..
The Certificate of Compliance statement attached as Exhibit B is required to be signed and
included with the bid being submitted in response to this ITB.
The City's Contract for Goods and Services is attached as Exhibit C for your review.
PURCHASE ORDERS
Purchase orders will be issued for the 24-month term contract(July 1,2021 to June 30,2023).
ITB—Chemicals for WTP&WWTP,Page 10 of 29,04/27/2021
•
S
ORDERS
Orders for chemicals for the WTP will be placed by the Water Treatment Plant Supervisor and
chemicals for the WWTP will be placed by WWTP personnel. Suppliers to provide order
confirmations within 24 hours after receipt of order,
Deliveries shall arrive within seven(7) days after receipt of order, except for routine scheduled
deliveries and/or an emergency order,which will be coordinated by the WTP,Water Treatment
Plant Supervisor or WWTP personnel.
Orders maybe cancelled at the discretion of the City of Ashland,WTP and WWTP,personnel
with twenty-four(24)hour notice.
DELIVERY REQUIREMENTS
•
Each chemical will be delivered FOB ASHLAND (mandatory/no exceptions).
WTP
The delivery location for the Sodium Hypochlorite, Soda.Ash and Alum is directly at the
WTP (above Lithia Park)—no exceptions. There is limited access above Lithia Park—
28' +/-delivery truck is acceptable. Accessibility will need to be verified and confirmed.
The delivery location for the remaining chemicals specified for the WTP,is
preferred directly at the WTP;however, an acceptable secondary location is the City of
Ashland, Service Center,located at 90 N.Mountain Avenue,Ashland,OR 97520.
Deliveries for the WTP shall be arranged to arrive before 12:00 PM(PST),Monday-
•
Friday.WTP/Sodium Hypochlorite shall be delivered to the WTP no later than
11:00 AM(PST).
•
WWTP
All chemicals ordered for the WWTP will be delivered directly to the WWTP located
at 1195 Oak Street,Ashland, Oregon.Forklift available upon request. •
Deliveries for the WWTP shall be arranged to arrive between 6:00 AM and 12:00 PM
(PST),Monday-Friday,at the WWTP.
•
SAFETY DATA SHEETS (SDS)
The most current SDS (Safety Data Sheets) are required to be delivered with each order.
. CHEMICALS
The following chemicals are to be provided and delivered as specified. The quantities being
provided are the best estimates available at this time. Bidders to provide the information being
requested on the individual chemical spec/cost sheets. Supplemental information may be
submitted separately with the bid documents.
•
Due to the strict standards of maintaining consistent water quality at the WTP,the City will not
accept substitutions and/or equivalents for Chemical#3: CYTEC Superfloc N-300 LMW
Flocculant.The only catonic polymer coagulant aids approved for Chemical#2 are CYTEC
Superfloc C-573 Flocculant and Polydyne MOE 106 PWG Flocculant.
ITB—Chemicals for WTP&WWTP,Page 11 of 29,04/27/2021
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TP(Water Treatment Plant)•,-CHEMICAL#1
ALUMINUM SULFATE-ECO.SERVICES`-QQ c CAD •C0
Substitution)
Aluminum Sulfate must meet the following specifications:
1) Percent Concentration Commercial Alum—Approximately 48%
2) Total soluble AL203—8.3%.
3) Must meet A.W.W.A. specifications for potable water.
4) Estimated annual usage—650,000+/-Lbs. (58,500 Gallons)per year. Estimated
usage for 2-year contract is 1,300,000+/-Lbs. (116,000 Gallons).
5) Currently, an order is placed on average for 4,500+gallons,thirteen(13)+/-orders
per year.
6) Delivery will be required directly at the WTP(located above Lithia Park)—limited
access above Lithia Park—28' +/-delivery truck is acceptable. Accessibility will
need to be verified and confirmed.
7) Bids must.be in the form of dollars per dry ton.
Manufacturer Chemtrade •
Number of Lbs.per gallon in solution 11.25 lbs./gal.
Number of dry Lbs.per gallon Alum 5.4 dry lbs./gal.
July 2021-June 2022 July 2022-June 2023
$512.591 DST $544.44/DST
Price per dry ton $ ($.1231 wet lbs.) $ (.131/wet lbs.)
Cost per order-4,500 gallons$ 6,227.97 $ 6,614.95
Delivery charge per order $ 0.00 $ 0.00
Comments: Cascade Columbia invoices by the wet pound.
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ITB—Chemicals for WTP&WWTP,Page 12 of 29,04/27/2021
•t
`WTP (Water Treatment Plant)-CHEMLC #i.;
SODIUM HYPOCIELOitTli12.0704•Ao*-§Attilititiiki
Sodium Hypochlorite 12.5%,Low Salt,Filtered must meet the following specifications:
"Sodium Hypochlorite must be filtered to 2-3 microns
A
certificate of Analysis from each manufactured batch shall accompany each shipment of Sodium
Hypochlorite. These batch analyses shall include but are not limited to the following:1)Product Name,
2)Batch Identification,3)Specific Gravity,4) %Sodium Hypochlorite by weight,5)%Excess Caustic by
weight,6) Vacuum Filter Test Time, 7)Date of batch.
Purchaser will be performing a"Suspended Solids Quality Test for Bleach Using Vacuum Filtration"
method as described at hnp://wwwpoweilfab.com/technical information/preview/suspended solids.testaspx
A 1000 ml sample must go through a 47mm,8 p filter(Millipore-#AAWP04700)in less than three(3)
minutes+/-10%,using a vacuum pump that produces between 22 and 25 inches of vacuum. PSI should
be-22 to-25. (Gordon,Dr. Gilbert, "Strategies for Meeting Hypochlorite Specifications in the Drinking
Water Industry",Powell Fabrication)Purchaser can refuse delivery of any product which requires more
than three minutes filtration time in this test"
1)Must meet A.W.W.A. specifications for potable water.
2)Estimated annual usage—July through June—19,800 Gallons. Estimated usage for 2-
year contract is 39,600 gallons.
3) Currently an order is placed for five(5)totes @ 300-330 gallons per tote,thirteen
(13)+/-orders per year.
4)Delivery will be required directly at the City of Ashland,Water Treatment Plant
(located above Lithia Park)—limited access above Lithia Park—28'+/-delivery truck
is acceptable. Accessibility will need to be verified and confirmed.No exception.
5)No Tote Deposit.Delivered by tote and pumped immediately into tanks at time of
delivery. Empty totes are then immediately available to be returned on empty delivery •
truck.
6)Deliver in 300-330gallon totes.
7)Labeling must include NSF certification symbols on product containers.
8)Bids must be in the form of dollars per gallon.
•
• Manufacturer Hasa
Number of gallons per tote 300 gall tote
July 2021-June 2022 July 2022-June 2023
Price per gallon $ 2.17 $ 2.19
Cost per tote $ 651.00/tote $ 657.00/tote
Cost per load/order-(5)Totes $ 3,255.00 $ 3,285.00
Delivery charge per order $ 0.00 $ 0.00
Comments:
•
•
ITB—Chemicals for WTP&WWTP,Page 13 of 29,04/27/2021
-TM (Water Treatment Plant) CHEICA :'
CYTEC SUPERFLOC C 573.FLOC ANT.. ® °-';RO. • •d,At,
?LOCCULANT•(No.Substitution)
Cytec Superfloc C-573 Flocculant or Polydyne MOE 106 PWG Flocculant must meet the
following specifications:
1)Must meet A.W.W.A. specifications for potable water.
2)Estimated annual usage—July through June—24 drums,500 Lbs.per drum(12,000
Lbs.). Estimated usage for 2-year contract is 24,000 Lbs.
• 3) Currently an order is placed for four(4) drums every six(6)weeks on average year-
round,nine(9)+1-orders per year.
4)Prefer delivery directly at the WTP (located above Lithia Park)—limited access above
Lithia Park—28'+1- delivery truck is acceptable. Accessibility will need to be
verified and confirmed. Acceptable secondary delivery location is the City of
Ashland, Service Center, 90 N.Mountain Avenue,Ashland, Oregon,97520.Forklift
can be provided by the City.
5)Deliver in 500 Lb. drums,four(4)drums per pallet, on jackable pallets.
6)Bids must be in the form of dollars per pound(Lb.).
7)Labeling must include NSF certification symbols on product containers.
Manufacturer Kemira (Cytec)
July 2021.-June 2022 July 2022-June 2023
•
Price per pound(Lb.) $ 1.90 $ 1.94
Cost per 500 Lb. drum $ 950.00 $ 970.00
•
Cost per order—
(4) each 500 Lb.drums$ 3,800.00 $ 3,880.00
Delivery charge per order $ 0.00 $ 0.00
Comments:
ITB—Chemicals for WTP&WWTP,Page 14 of 29,04/27/2021
ril (Water. Treatment Plant)
CYTEC SUPERFLOC N-300 LMW FLOCCU3,AlT(Ntiixl5 #tii
Cytec Superfloc N-300 LMW Flocculant must meet the following specifications: •
1)Must meet A.W.W.A. specifications for potable water.
2)Estimated annual usage—July through June—24 bags,25 kg,or 55.12 Lbs.per bag
. (1,322.88 Lbs.). Estimated usage for 2-year contract is 2,645.76 Lbs.
3) Currently an order is placed for eight(8)bags every sixteen(16)weeks on average
year-round,six(6)+1- orders per year.
4)Prefer delivery directly at the WTP(located above Lithia Park)—limited access above
Lithia Park—28' +1-delivery truck is acceptable. Accessibility will need to be
verified and confirmed. Acceptable secondary delivery location is the City of
Ashland, Service Center, 90 N.Mountain Avenue,Ashland, Oregon, 97520.Forklift
can be provided by the City.
5)Deliver eight(8)bags per pallet,25 kg, or 55.12 Lb.per bag,on pallet jackable pallets.
6)Bids must be in the form of dollars per pound(Lb.).
7)Labeling must include NSF certification symbols on product containers.
Manufacturer • CYTEC
•
July 2021=June 2022 July 2022-June 2023
Price per pound(Lb.) $ 4.84 $ 4.90
Cost per 25 kg or 55.12 Lb.bag
• 55.12Lb.bag $ 266.78 $ 270.09 •
Cost per order-(8)Bags $ 2134.24 $ 2,160.72
•
Delivery charge per order $ 0.00 $ 0.00
Comments:
•
ITB—Chemicals for WTP&WWTP,Page 15 of 29,04/27/2021
-
+ WTP(Water Treatment Plant)-.(CHEM .ICs#5
ISODA ASH,DENSE,TREE FLOWIfi+I
Soda Ash,Dense,Free Flowing must meet the following specifications:
1)Must meet A.W.W.A. specifications for potable water.
2)Must meet ANSI/NSF-60 specifications for potable water.
3)Estimated annual usage—July through June—2,800 bags, 50 Lbs.per bag, (48
pallets/140,000 Lbs.).Estimated usage for 2-year contract is 280,000 Lbs.
4) Currently an order is placed for 270 bags, (5)pallets, 54 bags per pallet, 50 Lbs.per
bag, every 3 to 4 weeks on average year-round,thirteen(13)+/-orders per year.
5)Delivery required directly at the WTP (located above Lithia Park)—limited access
above Lithia Park—28' +/-delivery truck is acceptable. Accessibility will need to be
verified and confirmed.
6)Deliver 54 bags per pallet,50 Lbs.per bag,on pallet jackable pallets.
7)Labeling must include NSF certification symbols on product containers.
8)Bids must be in the form of dollars per pound(Lb.).
Manufacturer Solvay or Dubois
Number of pounds (Lbs.)per bag 50 lbs./bag
•
Number of bags per pallet 49 bags/pallet
July 2021-June 2022 July 2022-June 2023
Price per pound(Lb.) $ .255 $ .267
Cost per order—
270 bags,(5)pallets $ 3,123.75 $ 3,270.75
Delivery charge $ 0.00 $ 0.00
Comments: Are pallets are 49 bags per pallet, the 5 pallet quantity listed
above is 245 bags.
ITB—Chemicals for WTP&WWTP,Page 16 of 29,04/27/2021
Tl (Water Treatment Flant)- MI +
SODIUM CARBONATE PERfI Y .TTS E'Ji"I;.t f . ; —
•
"GREENCLEAN" Or Iquivalent
Granular Algaecide/Fungicide,Free Flowing must meet the following specifications:
1) Primary ingredient must be greater than or equal to 85%of product.
2) Must meet State and Federal aquatic use requirements.
3) Product must be packaged in moisture proof plastic sacks. (Mandatory for storage purposes-)
4) Estimated annual usage is dependent on algae blooms—June through October—360
bags, 50 Lbs.per bag, (10.5 pallets/18,000 Lbs.).Estimated usage for 2-year contract
is 36,000 Lbs.
5) Currently an order is placed for 160 bags,(4)pallets,40 bags per pallet, 50 Lbs.per
bag, every 3 to 4 weeks on average in summer months.
• A'
6) Deliver to the City of Ashland, Service Center, 90 N.Mountain Avenue,Ashland,
Oregon, 97520.Forklift can be provided by the City.
7) Deliver 40 bags per pallet, 50 Lbs.per bag,on pallet jackable pallets.
•
8) Bids must be in the form of dollars per pound(Lb.).
•
9) City reserves the right to not purchase the product due to lack of algae blooms.
•
10)Typical treatment: 6,000+Lbs., 1-5 times per year.
Manufacturer
•
Number of pounds (Lbs.)per bag
Number of bags per pallet
July 2021-June 2022 July 2022-June 2023
Price per pound(Lb.) $ NO BID $ NO BID
Cost per order—
_ 160 bags, (4)pallets $ NO BID $ NO BID
Delivery charge•
$ $
• Comments:
ITB—Chemicals for WTP&WWTP,Page 17 of 29,04/27/2021
WWTP (Wastewater.Treatment Plant .:C L $ `Pti
ODIUM HYPOCHLORITE.12.5%
Sodium Hypochlorite 12.5%must meet the following specifications:
1)Estimated usage—July through June—(12)Totes, 300-330 gallons per tote, 3,960
• gallons(if 330 gal/tote).Estimated usage for 2-year contract is 7,920 gallons.
2) Currently an order is placed for 2-3 totes per order.
3)Deliver to the City of Ashland,Wastewater Treatment Plant,located at 1195 Oak
Street,Ashland,Oregon.Totes need only to be dropped off at WWTP,no pumping is
required.
4)Bids must be in the form of dollars per gallon.
Manufacturer Hasa
Number of gallons per tote 300 gall tote
July 2021 -June 2022 July 2022-June 2023
Price per gallon(gal) $ 2.22 $ 2.23
Cost per tote $ 666.00 $ 669.00
Cost per load/order-(2)Totes$ 1,332.00 $ 1,338.00
Delivery charge per order $ 0.00 $ 0.00
Comments:
•
•
ITB—Chemicals for WTP&WWTP,Page 18 of 29,04/27/2021
1WTP(Wastewater Treatment Plant)-CH4 (0 _ 11
CITRIC ACID(50 Lb.Bagsl
Citric Acid must meet the following specifications:
1) Citric Acid, anhydrous, shall be in granular form.
•
2) Estimated Annual usage—March through November—86 Bags, 50 Lb./Bags,43
Bags/Pallet,Total(2)pallets,4,300 Lbs.Estimated usage for 2-year contract is 8,600
Lbs.
3) Currently an order is placed for a pallet(43 bags),two (2)times per year.
4)Deliver to the City of Ashland,Wastewater Treatment Plant,located at 1195 Oak
Street,Ashland, Oregon.Delivery truck must be equipped with lift gate to properly
offload at the above address.
5)Bids must be in the form of dollars per pound(Lb.).
Manufacturer Sunshine or COFCO
• Number of bags per pallet 40 bags/ pallet
July 2021 -June 20/2 July 2022-June 2023
Price per pound(Lb.) $ ..966 $ .98 .
Cost per order—(1)pallet $ 1,932.00 $ 1,960.00
Delivery charge per order .$ 0.00 $ 0.00
•
Comments:
•
•
•
ITB—Chemicals for WTP&WWTP,Page 19 of 29,04/27/2021
• i
WW.TP (Wastewater Treatnlent Piant�R. trot •
ALUNOPM.SVILFAtt:(4,5 9:0•001,(*iiiiliffiNOSMISSIMA
Aluminum Sulfate must meet the following specifications:
8) Percent Concentration Commercial Alum—Approximately 48.8%
9) Total soluble AL203—8.3%.
10)Must meet A.W.W.A. specifications.
11)Estimated annual usage—April through November-90,000 gallons. Estimated usage
for 2-year contract is 180,000 gallons. •
12)Currently,an order is placed for 4,000-4,500 gallons every two (2)weeks during the •
months of April through November. (18 +1-orders per year)
13)Deliver to the City of Ashland,Wastewater Treatment Plant,located at 1195 Oak
Street,Ashland, Oregon. Tank truck must be equipped with all proper hoses and
equipment for unloading 4,500 gallons into the City's 8,000-gallon tank.
14)Bids must be in the form of dollars per dry ton.
Manufacturer Chemtrade
Number of Lbs.per gallon in solution 11.25 lbs./gal.
Number of dry Lbs.per gallon Alum 5.4 dry lbs./gal.
July 2021-June 2022 July 2022-June 2023
466.67/DST $481.48/ DST
Price per dry ton $ ( $.1121 wet lbs.) $( $.1155/wet lbs.)
Cost per order-4,500 gallons $ 5,670.00 $ 5,849.98
Delivery charge per order $ 0.00 $ 0.00
Comments: Cascade Columbia invoices by the wet pound. •
•
1TB—Chemicals for WTP&WWTP,Page 20 of 29,04/27/2021
BID SUBMISSION
The complete bid,including the ITB and any addenda,released by the City shall be submitted in
a sealed envelope,labeled as follows and received at the address listed below:
Kari Olson
Purchasing Specialist
City of Ashland
• 90 N.Mountain Avenue •
Ashland,OR 97520
Contents: Invitation to Bid
Chemicals for WTP &WWTP
Due by 2:00:00 PM(PST),Thursday,May 27,2021
Please note: It is recommended that you request available delivery options for the City of
Ashland area and confirm that your method of shipment will arrive prior to the due date
and time. Late bids will not be considered. No exceptions.
DUE DATE AND TIME:
The bids must be received at the designated address listed above prior to 2:00:00 PM(PST)., •
Thursday,May 27,2021. Late bids will not be considered. Faxed or emailed bids will not be
considered.
EVALUATION PROCESS
This ITB allows multiple contracts to be awarded; one for each individual chemical to the lowest
responsible bidder whose bid substantially complies with the requirements and criteria set forth
in the ITB and with all prescribed public procurement procedures and requirements.
The City's intent is to award individual 24-month term contracts for each chemical to the
lowest responsive and responsible bidders for a term beginning in July 1,2021 and ending June
30,2023.
The City of Ashland may reject any bid not in compliance with all prescribed solicitation
procedures and requirements and other applicable laws, and the City may reject for good cause
any or all bids upon the City's findings that it is in the best interest of the City of Ashland.
The recommended contract awards will be presented to the City Council,acting as the Local
Contract Review Board,for final approval on June 15,2021.
•
•
•
•
ITB—Chemicals for WTP&WWTP,Page 21 of 29,04/27/2021 •
EXHIBIT A
City of Ashland
90 N.Mountain Avenue a
Ashland,Oregon 97520
(541)488-5354
FAX(541)488-5320 • °
BID FORM
I,the undersigned, an authorized Specialist of the bidder whose name is:
Company name: Newco Inc., dba Cascade Columbia Distribution Co.
Address: 6900 Fox Ave. S.
City, State&Zip: Seattle, WA 98108 •
Telephone: (206) 282-6334 Email: lance]@cascadecolumbia.com
have read and thoroughly understand the contract documents including the 1113, general
conditions,special conditions, specifications, and all other conditions of the ITB issued by the
City of Ashland for CHEMICALS FOR USE AT THIi WATER&WASTEWATER
TREATMENT PLANTS.
Acting on behalf of my firm which is listed above,I do attest that the goods and services offered
by this firm meets the City's specifications in every respect except those described on the
attached list of exceptions, and that all exceptions are equal to, or better than,the goods and
services specified.
Barring circumstances beyond our control,we agree to deliver chemical(s) as specified after
receipt of order. .
•
This bid is set forth as follows: (Note:Pricing shall be provided as required on the individual
specification sheets for each chemical.)
•
0 I have attached to this bid a copy of all the bid documents issued by the City of Ashland for
this bid.
Corporate Officer:
By:
4ature
Lance Jones
Print Name
•
Title: Municipal Contracts Manager
Date: 5/4/2021
ITB—Chemicals for WTP&WWTP,Page 22 of 29,04/27/2021
EXIT B
Certificate of Compliance
•
Residency Statement:
In compliance with ORS 279B.060(10),each bid must contain a statement as to whether the bidder
is a"Resident bidder".This is defined by ORS 279A.120:"Resident bidder"means abidderthathas
paid unemployment taxes or income taxes in this state during the 12 calendar months immediately
preceding submission of the bid,has a business address in this state and has stated in the bid whether
the bidder is a"resident bidder".
X Yes,I certify that I am a"Resident bidder" as defined by ORS 279A.120.
•
No,I certify that I am not a"Resident bidder" as defined by ORS 279A.120.
I am domiciled in the State of (Indicate State)
Compliance with Oregon Tax-Laws:
In compliance with OAR 137-047-0255(2)(c)(C)(e), I hereby attest or affirm under penalty of
perjury: That I am authorized to act on behalf of the contractor in this matter,that I have authority
and knowledge regarding the payment of taxes,and that contractor is,to the best of my knowledge,
not in violation of any Oregon Tax Laws,as defined in ORS 305.380.
Compliance with Nondiscrimination Laws:
In compliance with ORS 279A.110(4),I hereby attest or affirm under penalty of perjury that I am
authorized to act on behalf'of contractor in this matter, and to the best of my knowledge the
contractor has not discriminated against minority,women or emerging small business enterprises in
obtaining any required subcontracts, and that the Bidder is not in violation of any Discrimination
Laws.
Corporate Officer:
By: yO
/ignature
Lance Jones
• Print Name
Title: Municipal Contracts Manager
Date: 5/4/2021
ITB—Chemicals for WTP&WWTP,Page 23 of 29,04/27/2021
' ' .
CASCADE
C COLUMBIA
DISTRIBUTION
COMPANY SEATTLE/PORTLAND MAILING ADDRESS•6900 FOX AVE.SOUTH•SEATTLE,WA 98108
•
5/11/2021
•
•
•
City of Ashland
90 N Mountain Ave.
Ashland, OR 97520
•
RE: Chemical Supplies, (Bid or Specification No.)
To Whom It May Concern,
Cascade Columbia Distribution Co. is pleased to offer a quote on your ITB due
Thursday, May 27, 2021 at 2:00pm. Included in our sealed bid is the required
documentation and our contact information for all bid and contract matters.
We look forward to hearing the results and ask that you email the bid tabulation
to lanceacascadecolumbia.com .
Thank you,
Lance Jones
Municipal Contracts Manager
Cascade Columbia Distribution Co.
•
PLEASE NOTE:SELLER SHALL INDEMNIFY BUYER FOR LOSSES TO THE EXTENT CAUSED BY SELLER'S NEGLIGENCE OR BREACH OF CONTRACT.NEITHER PARTY IS
LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES.SELLER'S LIABILITY IS LIMITED TO THE PURCHASE PRICE OF THE GOODS.SELLER MAKES NO
WARRANTY OF MERCHANTABILITY OR FITNESS FORA PARTICULAR PURPOSE.
SEATTLE OFFICE&WAREHOUSE 6900 FOX AVE.SOUTH,SEArILE,WA 98108
SEATTLE PHONE(206)282-6334 •FAX(206)763-7523•(800)533-6334
PORTLAND METRO BRANCH• 14200 SW TUALATIN-SHERWOOD RD.•SHERWOOD,OR 97140
PORTLAND METRO PHONE(503)625-5293•FAX(503)625-4335•(877)625-5293
•
IDCASCADE
COLUMBIA
DISTRIBUTION
COMPANY SEATTLE/PORTLAND MAILING ADDRESS•6900 FOX AVE.SOUTH•SEATTLE,WA 98108
Sales and Operations Information
Regular Office Hours for Customer Service/Warehouse;
Monday-Friday 8:00am-5:00pm (Pacific Time)
Branch Information:
Seattle,WA Sherwood,OR
Address: 6900 Fox Ave S. 14200 SW Tualatin-Sherwood Rd.
Seattle,WA 98108 Sherwood, OR 97140
Customer Service/Shipping:
Phone: (206)282-6334 (503)625-5293
Office Fax: (206)282-6330 (503)625-4335
Email: orders@cascadecolunibia.com cascade-sherwood@cascadecolumbia.com
CSR Team: Rhonda Bennett Kathy Fast
Marie Milonas Kim Frost
Sharon Swanson
Carlos Belloso
Operations
Manager: Bob Sollesvik Steve Durrell
For all information and inquires pertaining to bids:
Please send all bid packets/documents to: Cascade Columbia Distribution
(Unless otherwise specified) Municipal Sales Team
Attn:Lance Jones
6900 Fox Ave S.
• • • Seattle,WA 98108
Contact: Jeff Zachman Lance Jones
Municipal Sales Municipal Sales
Office Phones: (971)253-9215 Office Phone: (425)578-4440
Office Fax: (503)625-4335 Office Fax: (206)282-6330
jeff7@cascadecolumbia.com lancej@cascadecolumbia.com
Remittance Address: Standard Payment Terms: •
Cascade Columbia Distribution Net 30 days
• P.0 Box 24745
Seattle,WA 98124
Accounting Department Phone: (206)763-2351
SEAL I LE OFFICE&WAREHOUSE 6900 FOX AVE.SOUTH,SEATTLE,WA 98108
SEATTLE PHONE(206)282-6334•FAX(206)763-7523•(800)533-6334
PORTLAND METRO BRANCH•14200 SW TUALATIN-SHERWOOD RD.•SHERWOOD,OR 97140
PORTLAND METRO PHONE(503)625-5293•FAX(503)625-4335•(877)625-5293