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Home My WebLink About2021-053 PO 20210381 AMND #1- Cole, John Purchase Order prell ,IIii Fiscal Year 2021 Page: 1 of: 1 -€1arc 3 is 11 { v 1 enTl 1 -: r6 {,, S 1r_�1-r _I R ev`j TI,-�l fit G1 IG�.S1,Y,71 Tr B City of Ashland — L ATTN: Accounts Payable 20 E. Main Purchase L Ashland, OR 97520 Order# 20210381 T Phone: 541/552-2010 p Email: payable@ashland.or.us 22) .....-- / V H C/O Fire and Rescue Department E COLE, JOHN 1 455 Siskiyou Blvd N 207 W 110TH ST#31 p Ashland, OR 97520 O NEW YORK, NY 10026 Phone: 541/482-2770 R T Fax: 541/488-5318 _ ��rtTiit r, rai� qua _ Chris Chambers _}: 15-g€'1:1=1`--==1s1-al_�la-.r1:1 al_1(=cit-leagI=1;=_ iii eLY11-1?_1 ! i___I';=1--__ -r-�slp:.(-I x ''..+1'(1 i t _— - 06/25/2021 - 6194 City Accounts Payable 1-5'-,___1:-Ai€wi.)-1__#;_i['= -- -,===-_ = -- - L-X171= gig ;n.s..1d[.4 L: :T5P_LiT[sit= Video Production Work - 1 Proposal for film with the Ashland Fire Department about the new 1.0 $8,000.00 $8,000.00 PODs Program Services Agreement(Less than $25,000) • Completion date: May 31, 2021, Project Account: E-G00005-400 Project Account: E-G00015-999 -. • 2 ADDED: Processed change order 08/05/2021 1.0 $2,000.00 $2,000.00 Amentlmen`1�1o. 1 Increased-scope-oft and extended completion date to September 30, 2021 . Project Account: ***************GL•SUMMARY*************** 072900-604160 $7,000.00 072900-610355 $3,000.00 B : �j Date: 08/05/2021 ut i d Signature ff:sem ,il_- - 10 000.00 FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM - S H LAN Request for a Change Order Name of Supplier I Contractor I Consultant: johncole.co,tic(John Cole) Total amount,of:this;' contract'arriendrrierit'=• . = Purchase Order Number: 20210381 Title/Description:Videography Services - 21000 • El Per attached contract amendment Contract Amendment Original contract amount $8,000 100 %of original contract Total amount of previous contract amendments .0 %of original contract Amount of this contract amendment 2,000 25 %of original contract TOTAL AMOUNT OF CONTRACT $10,000 125 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a Iota I term greater Than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES • . NO (If"NO",requires Council approval t Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT-Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑'YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. 0 "YES",the total amount of cumulative amendments 0"YES",the total amount of original contract and ❑If'NO",amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees. Communication. 0 If"NO",amount exceeding authority requires 0 If"NO",amount exceeding authority requires Council ❑ Exempt-Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt-Reason: ❑ 'YES",cumulative amendments s$35,000 0 Exempt-Reason: ❑ If'NO",requires council approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT - Goods&Services->$5,000 and<$100,000 0 "YES",the total amount of cumulative amendments 0 Written Findings:Document the nature of the Personal Services->$5,000 and<$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances (] °YES',the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount 0 If"NO",amount exceeding authority requires ❑ Obtain direction and written approval from City ❑If"NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication: 0 If applicable,attach copy of Council Communication Communication. ❑ Exempt-Reason: 0 Exempt-Reason: ❑ Exempt-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT• ❑'YES",the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with initial , within the amount and terms initially approved by Counci as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal Procurement. approved by City Attorney and department head affected by renewal and approved/signed ❑ If"NO",amount exceeding authority requires Council approval. by City Administrator,AMC 2.28.045(B) Attach co i of Council Communication, 0 If°N0",Council approval is required.Attach co• of Counci Communication Project Number • —_ Account Number Account Number o 7 2 9 0 0- 6 0 4 1 6 0 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Chris Chambers °`° YES a—" " Employee Signature: . Department Head Signature: (Equal to or greater than$5,000) Cbr Manager: ®►2/ (Equal to or greater 0fo021 Funds appropriated for current fiscal year: YES / NO Finance Director(Equal to or greater than.$5,000) Date Comments: Form#10—Contract Amendment Approval Request Form,Request fora Change Order,Page 1 of 1,4/23/2020 AMENDMENT NO. 1 to PERSONAL SERVICES AGREEMENT between THE CITY'OF ASHLAND, an Oregon municipal corporation, ("City") and johncole.co,llc, ("Contractor") for VIDEOGRAPHY SERVICES RECITALS • A. The City and Contractor previously entered into a Personal Services Agreement effective May 25th, 2021 (the "Agreement") to Contractor provide filming, editing and production services; and B. The City and Contractor wish to amend the Agreement to extend the term of the Agreement and increase the amount of compesation. AGREEMENT NOW TH H;REFORE,in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Completion Date as follows,with strikeout wording deleted and underscored wording added: COMPLETION DATE: June 30, 2018 September 30,2021 2. This Amendment No. 1 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: Page 1 of 2: Amendment No. 1 to Personal Services Agreement • ay CITY OF ASITLAND, OREGON johncole.co,Ile(CONTRACTOR) , By: 1Z(s v By: _ Printed Name: 1.1t, L_! '�Cc,ti�.ti. Printed Name: ��-{, � C Q, Title: Title: D t--i hii--YA. �L c=ep 1c� C-6? L C c_ Date: e/ ( Date: a) 6l V /F..0 Z. l • • • Page 2 of 2: Amendment No, 1 to Personal Services Agreement