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HomeMy WebLinkAbout2021-076 PO 20220030-Carlson Corp • s 1 i Purchase Order ,'aft Fiscal Year 2022 Page: 1 of: 1 • rTD ' 11 rl 1 II ` ^S" \ 1 1 tin 1= B City of Ashland ATTN:Accounts Payable • Purchase t' Ashland,OR 97520 Order# 20220030 T Phone:541/552-2010 0 Email: payable@ashland,or.us • ' V • CARLSON CORP H 0/0 Electric Department N 4932 FERN VALLEY RD I 90 North Mountain Ave D PO BOX 1503 P Ashland, OR 97520 OR MEDFORD, OR 97501 Phone:541!486-5357 T Fax:i 5411552-2436 0 Ma_ MaCla r 1q =e, ETa:,_ ) J . Y jq_. t= ) 07/07/202 1669 r�•J.M,jthU 4110. 0.1.1.E Cl ccounts P. s e • Infrastructure Ventura Circle 1 Underground primary Infrastructure Ventura Circle 1.0 $12,225.00 $12,225.00 Contract for Goods and Services Completion date: 07/09/2021 - Project Account: E-000794-999 • • ***************GL SUMMARY********** ***** - 111800-602400 • $12 225.00 • • • • . I • • • • • 0 • • • . F — I By: Date: • Authorized Signature It+��_3tir, '12 225.00 t ��Y . 0....--' &( FORM#3 G -- A request ffyr a Purchase Order 62_,, ,_— _,4 ol-e9,< -!-e) REQWSUTHON ` Request: (© - 0612512021 • . n fired date for delivery: Vendor Name CARLSON CONSTRUCION • .. s.) : ' Address,City,State,Zip 1234 CORONA AVE.,MEDFORD,OR 97604 Contact Name&Telephone Number BRENT CARLSON;t AURIS STEVENS,apslaurlestevens@g I.,��; '� aL� /. ' ' Email address ...a4 bcarlsonconstrution@hotmail.com 541:60;1.3649 r' r � • SOURCING METHOD �'"'d. ���'� ❑ Exempt from Competitive Bidding 0 invitation to Bid • ! ❑ Emergency ❑ Reason for exemption: Date approved by Council: 1 0 Form 11131.Wrllte of :n i .0 t !ein e ❑ AMC 2,50 ^(Attach copy of council communication) El Written quote or proposal atta ed ❑ Written quote or proposal attached t Of council approval required,atlas • gy*Or- . ❑ Small Procurement ❑ Request for Proposal 1 Concretive Procurement ' • : . i Not exceeding$5,000 Date approved by Council: , 0 State of Oregoh ❑ Direct Award (Attach copy of council communication) 1 Contracill ❑ Verbal/Written bids)or proposal(s) 0 Request for Qualifications(Public Works) ❑ State of Washington , Date approved by Council: Contract# _(Attach copy ofcouncll communication) 0 Other government agency contract , • Intermediate Procurement 0 Sole Source- ' Agency • GOODS&SERVICES 0 Applicable Form(115,6,7 or 8) , Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached Intergovernmental Agreement © (3)Written bids&solicitation attached ❑ Form#4,Personal Services$51(to$76K. ; Agency PERSONAL SERVICES Date apprc ve 14 Council: ❑ Annual cost to City does not exceed$25,000. Greater than$5.000 and less than$75.000 Valid un','i (Date) Agreement approved by Legal and approvgdisigned by - direct appointment ❑ c City Administrator,AMC 2.60.070(4) ' ❑ Less than$35,000,by pps ,nodal Procurement • t Annual cost to City exceeds$25,000,Council • ❑ (3)Written proposals&solicitation attached [i, Form#9,Request for Approval ' . j A•• �, mmcnrra(ton) • ❑ Form#4,Personal Services$5K to$75K r] Written quote or proposal attached approval required.(Attach coj;y ill wuuca w,.�,.�.,.. Date approved by Council: ' Valid until: Date Description of SERViC4?STotal Cost Underground primaryfinfrasrt,;;ture as per electrical layout plan and City of Ashland Electric,Service requirements as outlined In the scope of services,exhibit A. item# Quantity Unit Description of MATERIALS ' • Unit Price Total Cost LJ Per attached quotelproposal „TOTAL COST, ' Project Number e a a 7 9 4.a 9,9 Account Number 1 1 1 8 0 0.rr 0 2 4 0 0 4226:00) OQ;`• . Account Number - Account Number - 1 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. , IT Director in collaboration with department to approve all hardware and software purchases; . IT Director Date Support-Yes/No • . By signing this requisition form,I co ify that the City's public contracting requirements have been saislfed, IA/ .- 643-6/"VEtri to ee: •+' VLA Department rte•�p y `/ t (Stinal to or greater than S , ) Department Manager/Supervisor; City Managt'•' /...110 ��4 Eq :I to or gr ater than$25,000) Funds appropriated for current fiscal year: yF.S4 NO .inti' • Flnance Director(Equal to orgreate ha :•,000} Date ' . Comments: I • • ' Form 413-Requisition . i FORM #3 �:,04,.. a Y request tis EaPurchaseOrder ' twi i 0J y ,44-164i 11, REQUISITION °� tl y' i40<< - request: �/ 06%25/2021 Ji ' ' I 15":.--q ired date for delivery: ' • Vendor Name • CARLSON CONSTRUCION v W1 • Address,City,State,Zip 1234 CORONA AVE.,MEDFORD,OR 97504 Contact Name&Telephone Number BRENT CARLSON;LAURIE STEVENS!,apslauriestevensa.@g �� Email address bcarlsonconstrution@hotmail.com 541.601.3849 . i ,,,,-,: ,;-,e ? lb r ', SOURCING METHOD I ' 'i ce' s®e ��� ❑ Exempt from Competitive Bidding ❑ Invitation to Bid ` ❑ Emer.enc` ,,fit b,, ❑ Reason for exemption: Date approved by Council: ! III Form#13,,,Writte ', a: •°�,�..1!a •° ` '`'+' El AMC 2.50 —(Attach copy of council communication) Ill Written quote or proposal at a` e• r 1.: ' t" - ❑ Written quote or'moose'attached ' •If council a..roval re.uired,attar•«•a -mom_ ❑ Small Procurement El Request for Proposal I Cooperative Procurement P , Not exceeding$5,000 Date approved by Council: 1 ❑ State of Oregoh El Direct Award _(Attach copy of council communication) 1 Contract# ❑ VerbalNVritten bid(s)or proposal(s) 111 Request for Qualifications(Public Works) ❑ State of Washington Date approved by Council: 1 Contract# _(Attach copy of council communication) � El Other government agency contract Intermediate Procurement ❑ Sole Source Agency GOODS&SERVICES El Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 El Written quote or proposal attached Intergovernmental Agreement 111 (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES Date apprc,veu,ly,Council: ' El Annual cost to City does not exceed$25,000. Greater thin$5,000 and less than$75,000 Valid untd: (Date)11 Agreement approved by Legal and approved/signed by IIILess than$35,000,by direct appointment iii e,pecial Procurement I City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals&solicitation attached El Form#9,Request for Approval -L, Annual cost to City exceeds$25,000,Council D Form#4,Personal Services$5K to$75K r t °• -""^^^mf��ir:ation) �] Written quote or proposal attached approval required.(Attach coil;u���uiicu��,,,.,,,.,,., Date approved by Council: Valid until:_ (Date)' Description of SERVICF i Total Cost Underground primary/infrasru,tture as per electrical layout plan and City of Ashland Electric Service ,1',,,' •. &, requirements as outlined in the scope of services,exhibit A. h 5, " T'; Item# Quantity Unit Description of MATERIALS Unit Price Total Cost I L] Per attached quote/proposal 1 TOTAL4COST I -:-2-225 `, Project Number 0 0 0 7 9.4- 9 9 9 Account Number 1 1 1 8 0 0- 6 0 2 4 0 0 $�12l2 ; 5` �„ Account Number - Account Number - I i *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. . , IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No • By signing this req ' ition form,Ice ify that the City's public contracting requirements have been satis#ed. -%pr: Employee: k ' Department He . . dr V0� / (Equal to or greater than$ ,000) Department Manager/Supervisor: City Manager: (Equal to or greater than$25,000) Funds appropriated for current fiscal year: YES / NO • Finance Director-(Equal to orgreaterthan$5,000) Date • . Comments: 1 Form#3-Requisition 1' i Y • • Contract for GOLDS AND SEI-VICES 'Carlson Construction C n T it OF INDEPENDENT CONTRACTOR: Carlson Construction 1 . i ASHLAND ! CONTACT: Brent Carlson 20 East Main Street f Ashland, Oregon 97520 ADDRESS: 1234 Corona Avenue, Medford, OR 97504 . I Telephone: 541/488-6002 1 Fax: 541/488-5311 TELEPHONE: 541.773.3035, (cell) 541.601.3849 DATE AGREEMENT PREPARED:06114/2021 • EMAIL: b.carlsonconstructionAhotmeil.com CCB#132902 • • BEGINNING DATE: 06/14/2021 COMPLETION DATE: 07/09/2021 ' COMPENSATION: $12,225.00 ! . GOODS AND SERVICES TO BE PROVIDED: Contractor to supply all labor and materials.This project is to . attempt to drill to install a new 3" conduit for power from pole to transformer (about 235'), all street work and street repairs are included,traffic control is included, pot holing for utilities and asphalt repair is included to complete job . if drilling fails due to ground condition, trenching prices may need to be discussed to continue project. . . i _ ADDITIONAL TERMS: , NOW THEREFORE, pursuant to AMC 2.5e.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as foM1lows: 1. All Costs by Contractor: Contra:,tor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified,furnish 241 hbor,6q'u!rd.e nt acid i. materials,required for the proper performance of such work. ' 2. Qualified Work: Contractor has represented,and by entering iinto this contract now represents, that any personnel i assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned . in a skilled and worker-like manner and, if required to be registered,licensed or bonded by the State of Oregon, are 'i so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later • • than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and i expenses,the sum specified.above. Payments shall be made within 30 days of the date of the invoice. Should the , contract be prematurely terminated, payments will be made for work completed and accepted to date Of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents:All documents prepared by Contractor;pursuant to this contract shall be the property of i' City. . 6. Statutory Requirements: ORS 279B.220,2799.225, 2798.230,279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract ! is$19,825 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal code by paying a living wage, as defined in this chapter,to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract.Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend; indemnify and savelCity; its officers, employees and agents harmless j from any and all losses, claims, actions, costs,expenses,judgment's, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage;(including loss or destruction)to property, of . whatsoever nature arising out of or incident to the performance of this contract by Contractor(including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this ' contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations,actions, costs, judgments,or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: . . a: Mutual Consent: This contract may be terminated at any time by mutual consent of both parties. i b. City's Convenience. This contract may be terminated at any time by City upon 30 days'notice in writing 1 and delivered by ceitified mail or in person. , ' ;N • Contract for Goods and Services Less than$25,000 , i, I • • c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following , conditions: is If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii.If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. 1 ' d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as . i the party giving the notice may authorize or require,then the contract may be terminated at any- time thereafter by a written notice.of termination;by the party giving notice. ii.Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole orany part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection(d)are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b,or c above shall be without prejudice to any obligations or liabilities',Of either party already accrued prior to such ' termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections r, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further,upon termination, Contractor shall deliver to City all contract documents, information,works-in-progress and other property that are or would be deliverables had the contract been completed. City;shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the-Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall hal✓e the complete responsibility for the performance of this contract. 11. Non-discrimination Certification.: The undersigned certifies that the undersigned Contractor has not discriminated against minority,women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. A6Idestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. ✓: 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without Written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them,and the approval by City of any assignment or subcontract shall.not create any . ! contractual relation between the assignee or subcontractor and City, 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant,warranty,certification, or obligation it owes under the bontract; if it loses its QRF status pursuant to I the QRF Rules or loses any license, certificate or certification that isrequired to perform the work orto qualify as a 1 QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has - ! • instituted against it an action for insolvency;makes a general assignment for the benefit of creditors; or ceases doing i , business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, I or delegate duties under,the Contract. 1 - 16. Insurance. Contractor shall at its own expense provide the following insurance.: • a. Worker's Compensation insurance in compliance with ORS 656.017,which requires subject employers to I provide Oregon workers'corripensation coverage for.all their subject workers b. General Liability insurance with a combined,single limit,or the equivalent, of not less than Enter one: 1 $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property h " Damage. It shall include contractual liability coverage for the indemnity provided under this contract. i Contract for Goods and Services Less than$25,000 . I, c. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: j $200,000, $500,000, $1,000,000, or Not Applicable fur each accident fol Bodily Injury and Propeity Darnaye, including coverage for owned, hired or non-owned vehicles, as:applicable. d. Notice-of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s)without 30 days'written notice from the Contractor or its insurer(s)to +. , the City. i e. Additional Insured/Certificates of Insurance. Contractor,'shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds oh any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract.As evidence of the insurance coverages required by this Contract,the Contractor sha I furnish acceptable insurance certificates prior to commencing work under this contract.The contractor's insurance is primary and nog-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to. ye City's acceptance. If requested, complete copies of insurance policies,trust agreements, etc.shall be provided to the City. The Conti actui shall be financially responsiLde-fur all pertinent deductibles,self-il rsai ed,reLei rtioi rs ani/ui self- insurance. ' 17. Governing Law;Jurisdiction;Venue: This contract shall be governed and construed in accordance with the laws of-the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action,suit or proceeding (collectively, "the claim") between the City(and/or any other or department of the State of Oregon)and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however,the claim must be brought in a federal forum,then it shall be brought and conducted solely and exclusivelywithin the United States District Court for the District Of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts in no event shall this section be I construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United i States Constitution, or otherwise,from any claim or from the jurisdiction. . 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE!ENTIRE AGREEMENT BETWEEN THE PARTIES, NO WAIVER, CONSENT MODIFiCAT►ON OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN'WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ui"vLY t' THF SPECIFIC INSTANCE•AND FOR • THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS,AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THiS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ?HIS CONTRACT, UNDERSTANDS IT,AND AGREES TO BE BOUND BY ITS TERMS AND ;1 CONDITIONS. 19. Nonappropriatbns Clause. Funds Available and Authorized:City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within Ithe City's fiscal year budget. Contractor understands and agrees that City's.payment of amounts under this cbntract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in.the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the d'eliverylof written notice to Contractor,with no further • liability to Contractor. 20. Prior Approval Required Provision.Approval by the City of Ashland Council or the Public Contracting Officer it required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. • ; I • . r • • • Contract for Goods and Services Less than$25,000 , I i Contractor: - City of Ashland By By sG�2,' Signet e C g � Department Head � a ir► e * c, /14'66 ' ( ' Print Name Print me d� O\NIS 6-As.-- 2 Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No.• • • _ f o I , i • • 4 i ii ii Il • • Contract for Goods and Services Less than$25,000 1 ..L•• I I 1,/b 4 4-I • ,M ) 1 o • . Ivmovmm® • Project: Ventura Circle 4,:,: :V=;', • •s— —a • . .....„-.„.t.,,-.,.„:,,,, ,,s • 1 1 Conduit Installation r: 1 1875 18V5 1 £ 3 2 i -Prof Nurnber: 000 794 5.. •)f,, 'r 59' M • • 1875 a ▪ }r» , • 1 • 4 �� 1 A r .s"' .ma Y51. C .✓I _1' ^ w3 yr z.' e , ; s t ..-7-:,4.:....,,:1::,3,:,,,,E-;:,:„,-7, 4-.011 6 F £ • r �Cd s > r- 1 a -. IST 1 ; i = .-,,+ i '' �! ;. - 'k,.. �- M1Yf ,4: 'y{f Y f .t} r1 r86O1 ( ,� r ,aR} t x r. lIt � t L ,�� y... _ ; s PJ.7O.v. • —1.--2____.. . . .... _ ( 1 }< .)[ t ...I ��r 'wV`EYN T`ulRcA c,R r > • r ,• t - .4d.I - _ -\1 1,,,,.,,,,-,--,'-.--"7.-,•:-.•,•••••••,'•:,-.•,----.4---' -•- -- BORI:'481INSTLLS z250ft1(111)3FSP .. @°48, -� { e , b—a®m--m—cv—ees 1. S.•„„..,...,..2,,,,-,„:„,.,...,...,,,,,,,,3 Z tY .L•. • o qpp�• T5157..625''r �-!:' ,?.i.°4'.4 :4=-"� 4 y �* �, • e—'I k� 11—--m-e- ®L-\4 i sa.. r ' .•-- —_... _ _......_.._.._.._..—.-_ .'....� . .'e fir, 1 S S 1 .L4� 1. 1 • e� J4\ n .-„ 3 .,• z rr i'`•i'; Caution! Existing I 1 N., -4'.'-:.;:e':::::.:2-''''''▪ �, b.�..,....i.::It. 1 Direct Buried Primary • •`"`' 1 782 I'm®-®m+,T, i J ? - l r ...-,73"'; • I ter. :::::::,17.'-:::::1880 _ 795 795 ▪ -,U :11 Notes: Bore (1) one 3" PVC schedule 40 "' 46 "' ' 1890 i•C;.,), ?rn; • ,_,..,,,-_;`,;(fit;',•:',,-:.:.F,:-,51,,, 'f or equivalent @ 48" from Transformer T-5157625 , 1 • 795 795 >- "x�-:: ,.' . to Pole P-5158601 45 25 <<}� ;Y 1_, .. _ • - • a� =i 795 795 ,:s::'£';�; 'f';fi Use extreme caution due to existing energized L �---. �' 24• `�`r• "� direct buried cable @ location. 795 795 ` ' 43; ; 23 T::--.. .--...-i,-;--;.▪ ,‘„,•,;:•!.;%.4-,-,-.4} . ti / i 1325 195 795 s_ ''" S j 2 'n; 42 )o' 22 ,+T I) t Date: /25/2021 a) ��,r, : �: :.._ I i ,--,� 79a 7J5 ,';: P�S.586a(z 7$a . I li 1 £ 11 _I- i I I I I 41 21 4 ' _• .. . O �£ i Igo��. 0,",,,,,210 / 40 69825 80 Fe t y ', sT'??':::,;:.'",-;::1 YaIP��; 7586.55-•--__-'1 - • CITY OF ASHLAND , OREGON EXHIBIT B City of Ashland LIVING ALL employers described WAG E below must comply with City of Ashland laws regulating a ment of a livin' wale. $14.19 per hour effective June 30, 2013 (Increases annually every June 30 by the �r Consumer Price Index) • Employees must be paid portion of business of their ca;c����u N�u",G�includina living wage: ,� employer, if the employer has , childcare)benefits to the ten or more employees, and . amount of wages received by has received financial the employee. • assistance for the project or > For all hours worked under a business from the City of, > Note: "Employee"does not servir.,`e contract between their Ashland in excess of$19,825. include temporary or part-time employer and the City of _ employees hired for less than Ashland if the contract ➢ If their employer is the City of 1040 hours in any twelve- exceeds$19,825 or more. Ashland including the Parks month period. For more and Recreation Department. details on applicability of this For all hours worked in a policy, please see Ashland month if the employee spends > In calculating the living wage, Municipal Code Section 50%or more of the employers may add the value 3.12.020. -employee's time in that month of health care, retirement,: working on a project or 401K and IRS eligible For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, • 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly,in areas where it can be seen by all employees. CITY OF ASHLAND • Contract for Goods and Services Less than$25,000 DATE(MM/DD/YYYY) ACC)RD , 1(MMID / Y � CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. I IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this ; certificate does not confer rights to the certificate holder in lieu of such endorsement(s). i PRODUCER NAME:CONTACT CLIENT CONTACT CENTER FEDERATED MUTUAL INSURANCE COMPANY PHONE FAX HOME OFFICE: P.O.BOX 328 (AIC,No,Ext):888-333-4949 (Aro,No):507-446-4664 OWATONNA, MN 55060 E-ADDARESS:CLIENTCONTACTCENTEReFEDINS.COM • 1 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:FEDERATED MUTUAL INSURANCE COMPANY 13935 INSURED 184-097-4 INSURER B: , CARLSON CONSTRUCTION INSURER C: PO BOX 1503 INSURER D: MEDFORD,OR 97501-0112 • • INSURER E: INSURER F: I • COVERAGES CERTIFICATE NUMBER:8 , 1 REVISION NUMBER:1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS_ AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF. POLICY EXP LIMITS LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DDIYYYY) (MM/DD/YYW) X COMMERCIAL GENERAL LIABILITY / EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED $100,000 CLAIMS-MADE I X I OCCUR -RE MBEs Ea occurrence MED EXP(Any one person) EXCLUDED A N N 2837473 10/06/2020 10/06/2021 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: ' GENERAL AGGREGATE $2,000,000 HPROX POLICY )ECT LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: _' -- AUTOMOBILE LIABILITY (Ea aBINdeD)SINGLE LIMIT v $1,000,000 X ANY AUTO BODILY INJURY(Per person) (SEDULED A OWNED AUTOS ONLY I I AS CuCVol N N 9837473 10/06/2020 10/06/2021 BODILY INJURY(Per accident) HIRED AUTOS ONLY "111 NON-OWNED PROPERTY DAMAGE 1 AUTOS ONLY X UMBRELLA LIAr X OCCUR ' EACH OCCURRENCE $2,000,000 A EXCES.V,:IAB CLAIMS-MADE N N 9837474 10/06/2020 10/06/2021 AGGREGATE $2,000,000 DE:D RETENTION H- PER STATUTE ER WOF..ERS COMPENSATION T R&D EMPLOYERS'LIABILITY y/N I E.L EACH ACCIDENT ANY PROPRIETORIPARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? N I A I E.L DISEASE-EA EMPLOYEE (Mandatory in NH) - If yes,describe under , E.L DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below I • DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) a • 1 CERTIFICATE HOLDER CANCELLATION ' 184-097-4 8 1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 2CITY OF ASHLAND THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ASHLAND,OOR 97520-1814 E MAIN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE VtA/‘. I © 1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Tit; lib i i --------- — Project: Ventura Circle li Conduit Installation j 1875 185 j 3 2 I Proj Number: 000 794 g i 759 • 1 _ i - 149 , j i 1875r r VENTURA CR BORE&INSTALL—250 ft (1)3" PVC @ 48" - T5157625;1:�; .-- 1 N Caution! Existing - -- - -(A: i . Direct Buried Primary i i , I1 I i � 1880 795 795 . Notes: Bore (1) one 3" PVC Schedule_40 1890, ii 4 46 �•M) or equivalent @ 48" from Transformer T-5157625 2 i 795 45 795 j t 25 to Pole P-5158601 . 1 i 795 795 • i':. ;fp 44 24 Use extreme caution due to existing energized ------------7-1, ,b e • ' direct buried cable @ location. 435 79523 i 1 i � 795 795 1825 _ 2 1 42 ori) 22 • M 1 Date: 5/25/2021 1 795 795 4il 41 21 0 40 60$25 80 Feet !j .•1* r+3 • CITY OF, FORM #2 ASHLAND INVITATION TO BID—pIMR IDiE5SE( IOES INTERMEDIATE PROCUREMENT Release date: May 24,2021 • Requested by:DAVE TYGERSON,ELECTRIC DEPARTMENT, (phone) 541.552.2389 Fax: 541.552.2436; email: davet@ashland.or.us Bids are due by:3:00PM Wednesday,June 9,2021 Project name:VENTURA CIRCLE Job site location: Corner of PARK ST. &VENTURA CIRCLE Project completion required by:JULY 9,2021 Preferred method of shipment for materials/equipment: FOB Ashland Freight Prepaid • Bids may be faxed,emailed or hand delivered. Contractors shall submit bid on their company letterhead. Informal email bids and/or late bids will not be accepted. Terms or discounts which are conditioned upon payment within a certain time will not be considered for purposes of comparison of bids. The successful contractor will be required to enter into a contract with the City for the services and provide insurance certificates in their own name for General Liability,Automobile and Workers' Compensation. Workers' Compensation insurance is mandatory. Subcontracting will not be permitted. "OR EQUAL":Any brand name listed in the specifications as"or equal"or"or equivalent"shall establish the minimum requirements for quality,utility, durability,function,purpose,etc.Other product brands may be offered that are equal to or better than the product brand name.Bidder may show cost difference,alternates and options in the space provided in the quote.This clause is not meant to be restrictive,but to set the minimum standard.THE CITY SHALL DETERMINE,IN ITS SOLE DISCRETION,WHETHER A PRODUCT OFFERED IS"EQUAL."When the designation is"or equal"or "equivalent"City shall make its decision after Bid Closing. SCOPE OF SERVICES, - UNDERGROUND PRIMARY/INFRASTRUCTURE AS PER ATTACHED ELECTRICAL LAYOUT PLAN AND CITY OF ASHLAND ELECTRIC SERVICE REQUIREMENTS. PROJECT INCLUDES RESTORATION OF ALL PUBLIC&PRIVATE!PROPERTIES AFFECTED DURING PROJECT. ALL REQUIRED PEDESTRIAN/VEHICLE TRAFFIC CONTROL WILL BE THE RESPONSIBLILITY OF THE CON TRACTOR. CITY OF ASHLAND(COA)IS RESPONSIBLE FOR STATE/CITY PERMITS THAT MAY BE REQUIRED FOR THIS PROJECT. • MATERIAL TO BE PROVIDED BY COA FOR PROECT WILL INCLUDE:PVC CONDUIT,NEEDED MISCELLANEOUS.COUPLINGS/INCLUDING FIBERGLASS/PVC RADIUS SWEEPS,AS CALL OUT IN ELECTRICAL DRAWING. SPECIAL NOTE: AREA WILL NEED TO BE SECURED FOR PEDESTRIAN TRAFFIC DURING PROJECT. OPTIONAL PROJECT WALK IS SCHEDULED FOR WEDNESDAY JUNE 2,2021 AT 9:00AM LOCATED AT JOB SITE. .4, Form#2—Intermediate Procurement,Invitation to Bid,Trade Services,Page 1 of 2,5/21/2021