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HomeMy WebLinkAbout2021-088 PO 20220071- Bar Code Services Frei Purchase Order Fiscal Year ,2022 Page: 1 of: 1 B City of Ashland ATTN: Accounts Payable Purchase '] L l Ashland,97520 Order# 202200 I 1 T Phone: 541/552-2010 0 Email: payable@ashland.or.us V H C/O Electric Department E BAR CODE SERVICES I 90 North Mountain Ave _ N PO BOX 1288 P Ashland, OR 97520 ASHLAND, OR 97520 Phone: 541/488-5357 T Fax: 541/552-2436 R - B.a.I.) 541 488-1468 Ma McCla ew=1 ft.) 07/27/2021 659 FOB ASHLAND OR/NET30 Cit Accounts Pa able ErTg'I-- Software Billing Maintenance 1 Electric billing software maintenance and support 1.0 $4,000.00 $4,000.00 Goods and Services Agreement(less than $25,000) Completion date: June 30, 2022 Project Account: *************** GL SUMMARY*************** 111800-604100 $4,000.00 • • Date:ized Signature = =_-�� — $4,000.00 FORM #3 CITY OF ASHLAND A request for a Purchase Ord ' © 7 REQUISITION ....0D G� Date of request: 07/19/2021 Required date for delivery: Vendor Name BAR CODE SERVICES Address,City,State,Zip PO BOX 1288,ASHLAND,OR 97520-0043 Contact Name&Telephone Number WILL HERSHMAN,541.488.7468,(FAX)541.482.0310 Email address WILL@BARVCODESERVICES.COM SOURCING METHOD , L ❑ Exempt from Competitive Bidding 0 Invitation to Bid ❑ Emergency ❑ Reason for exemption: Date approved by Council: 0 Form#13,Written findings and Authorization Al AMC 2.50 .090(11(2) _(Attach copy of council communication) 0 Written quote or proposal attached 0 Written quote or proposal attached _(If council approval required,attach copy of CC) ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: ❑ State of Oregon O Direct Award _(Attach copy of council communication) Contract# O VerbaVWritten bid(s)or proposal(s) 0 Request for Qualifications(Public Works) 0 State of Washington Date approved by Council: Contract# _(Attach copy of council communication) ❑ Other government agency contract Intermediate Procurement - ❑ Sole Source Agency GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES Date approved by Council:_ ❑ Annual cost to City does not exceed$25,000. - Greater than$5,000 and less than$75,000 Valid until: (Date) Agreement approved by Legal and approved/signed by ❑ Less than$35,000,by direct appointment ❑ Special Procurement City Administrator.AMC 2.50.070(4) O (3)Written proposals&solicitation attached 0 Form#9,Request for Approval ❑ Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$5K to$75K 0 Written quote or proposal attached approval required.(Attach copy of council communication) Date approved by Council: Valid unfit_ (Date) - Description of SERVICES Total Cost Maintenance of sofware billing program;on site$125.00/hr,minimum$175.00.Technical support to be provided on a"as needed"basis.July 2020 to June 2021,not to exceed$4,000.00 40.00.0- , _... Item# Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached quotelproposal ':TOTAL;.COST Project Number Account Number 1 1 1 8 0 0.6 0 4 1 0 0 14 00'0 00. _` Account Number - Account Number - - 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requi ition form,I certify that the City's public contracting requirements have been satisfied. Employee: rig-a/c Department Heb:, (Equal to or greater than 5,000) Department ManagerlSupervisor: City Manager: (Equal to or greater than$25,000) Funds appropriated for current fiscal year: YES/NO Finance Director-(Equal to orgreaterthan$5,000) Date 07/29/2021 Comments: Form#3-Requisition GOODS AND SERVICES AGREEMENT (LESS THAN $25,000) Independent Contractor: BAR CODE SERVICES • CITY OF PROVIDER'S CONTACT: WILL HERSHMAN ASHLAND 20 East Main Street ADDRESS: PO BO 1288,ASHLAND, OR 97520 Ashland, Oregon 97520 Telephone: 541/488-5587 PHONE: 541 488.7468 Fax: 541/488-6006 This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation(hereinafter"City")and BAR CODE SERVICES, (a domestic/foreign business corporation) ("hereinafter"Provider"), for SOFTWARE MAINTENANCE. 1. PROVIDER'S OBLIGATIONS 1.1 Provide SOFTWARE MAINTENANCE FOR PROJEVCT BILLING AND COST ESTIMATION • GROGRAMS INCLUDING UPGRADES as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though'a separate policy had been issued to each,provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this(Agreement; and Page 1 of 5: Goods and Services Agreement between the City of Ashland and Bar Code Services • Be evidenced by a certificate or certificates of such insurance approved by the City. 1.3 Provider shall, at its own expense,maintain Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $22,002.43 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Provider is also required to post the notice attached hereto as "Exhibit A"predominantly in areas where it will be seen by all employees. 1.7 Assignment: Provider shall not assign"this Agreement or subcontract any portion of the Work to be provided hereunder without the prior written consent of the City. Any attempted assignment or subcontract without written consent of the City shall be void. Provider shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by the City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and the City. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of$125.00/hr., with on-site minimum billing of$175.00 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of $4,000.00/yr. without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. Page 2 of 5: Goods and Services Agreement between the City of Ashland and Bar Code Services 3.2 Provider is an independent contractor and"not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance,paid leave, and retirement. 3.4 This Agreement embodies the full and'complete understanding of the parties respecting the subj ect matter hereof. It supersedes all prior agreements,negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. • 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents." • 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the Goods. Provider is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Provider remains liable for latent defects, fraud, and warranties. 3.12 The City may inspect and test the Goods. The City may reject non-conforming Goods and require Provider to correct them without charge or deliver them at a reduced price, as negotiated. If Provider does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). 3.13 Provider represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered,Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor, material and manufacture. Provider shall transfer all warranties to the City. Page 3 of 5: Goods and Services Agreement between the City of Ashland and Bar Code Services 4. SUPPORTING DOCUMENTS 4.1 The following documents are, by this reference, expressly incorporated in this Agreement, arid are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written proposal July 2021 to June 2022 dated July 9, 2021. 4.2 This Agreement and the SUPPORTING DOCUMENTS shall be construed to be mutually complimentary and supplementary wherever possible. In the event of a conflict which cannot be so resolved, the provisions of this Agreement itself shall control over any conflicting provisions in any of the SUPPORTING DOCUMENTS. In the event of 'conflict between provisions of two of the SUPPORTING DOCUMENTS,the several supporting documents shall be given precedence in the order listed in Article 4.1. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until June 30, 2022 unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: Page 4 of 5: Goods and Services Agreement between the City of Ashland and Bar Code Services City of Ashland—Electric Department Attn: Mary McClary 20 E. Main Street Ashland, Oregon 97520 Phone: (541) 488-5357 With a copy to: City of Ashland—Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541) 488-5350 If to Provider: Provider's name Attn: XXXX )0000(XX 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision,term,condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax,laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318.; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. • 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shalt constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity. Page 5 of 5: Goods and Services Agreement between the City of Ashland and Bar Code Services • i - IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: BAR-CODE RVICES: �, By: C/' By: d/f Signature Signature %-(4 .!lC6L 66/, :111 A44 t RE, al -41-14A Name Printed Name ) / s1ew of ,A7',g a K.3ahte Title Title .00/ Date Date (W-9 is to be submitted with this signed Agreement) Purchase Order No. I Page 6 of 5: Goods and Services Agreement between the City of Ashland and Bar Code Services • Accu D CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 07/08/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR; ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Sandy Schorovsky StateFarm JACOB FINCH STATE FARM INSURANCE PHONE HON o.EXt): A 541 482-8470 FX No): 541 482-6956 1746 ASHLAND ST E-MAIL 0'0® ADDRESS: ASHLAND,OR 97520 INSURER(S)AFFORDING COVERAGE - NAIC# INSURER A: State Farm Fire and Casualty Company 25143 INSURED INSURER B: _ HERSHMAN,WILL INSURER C: dba BAR CODE SERVICES INSURER D PO BOX 1288 • INSURERS: ASHLAND,OR 97520-0043 INSURER F: • COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTRIN SP MD POLICY NUMBER (MM/DDIYYYY) (MM/DD/YYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO CLAIMS-MADE X OCCUR PREMISES Ea occurrence) $ MED EXP(Any one person) $ 5,000 97-CN-Y497 4 02/01/2021 02/01/2022 PERSONAL&ADV INJURY $ GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY JECT PRO LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE - $ AUTOS ONLY _ AUTOS ONLY (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ ;$ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY STATUTEH YIN ER , - ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 500,000 OFFICER/MEMBER EXCLUDED? n N/A , 97-CM-K423-9 05/19/2021 05/19/2022 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 500,000 If yes,describe under 500,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) BAR CODES SERVICES-BUSINESS OFFICE POLICY AND WORKERS COMP POLICY 500 HELMAN ST, ASHLAND,OR 97520 I CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland - AUTHORIZED REPRESENTATIVE 90 N Mountain Ave Completed by State Farm Underwriting Operations.If signature Ashland,OR 97520 is required,please refer to contact name above. ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 1001486 132849.13 04-22-2020 CMP-4684.1 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. ADDITIONAL INSURED—OWNERS, LESSEES,OR CONTRACTORS (Scheduled) - This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM SCHEDULE Policy Number: 97-CN-Y497-4 Named Insured: HERSHMAN, WILL DBA BAR CODE SERVICES 90 N Mountain Ave Ashland OR 97520-2014 Name And Address Of Additional Insured Person Or Organization: City of Ashland 90 N Mountain Ave Ashland OR 97520-2014 1. SECTION II —WHO IS AN INSURED of SECTION II —LIABILITY is amended to include, as an additional insured, any person or organization shown in the Schedule, but only: a. Ongoing Operations. With respect to liability for "bodily injury", "property damage", or"personal and advertising injury" caused by your ongoing operations for that additional insured and only to the extent that such "bodily injury", "property damage" or "personal and advertising injury" is caused by your negligence or the negligence of those performing operations on your behalf; or b. Products-Completed Operations To the extent that the liability for "bodily injury" or "property damage" is caused by"your work" performed for that additional insured and included in the "products-completed operations hazard". 2. Any insurance provided to the additional insured shall only apply with respect to a claim made or a"suit" brought for damages for • • which you are provided coverage. 3. Primary Insurance. The insurance afforded the additional insured shall be primary insurance. Any insurance carried by the additional insured shall be noncontributory with respect to coverage provided by you. All other policy provisions apply. CMP-4684.1 155042 03-20-2019 PROGRESSIVE PROGREll/UE® ' P.O.BOX 31260 TAMPA FL 33631 D/RECTAuto Policy Number: 909475796 Underwritten by: Progressive Universal Insurance Co WILLIAM B HERSHMAN . July 9,2021 PAMELA DAVIS Policy Period: Apr 18,2021 -Oct 18,2021 PO BOX 1288 ASHLAND,OR 97520 • Page 1 of 2 progressive.com Online Service Make payments,check billing activity,update policy information or check status of a claim. Auto Insurance 1-800-776-4737 24 r customer service andclaims service, Coverage Summary 24 hours a day,7 7days a week. This is a copy of your Declarations Page Your coverage began on April 18,2021 at 12:01 a.m. This policy expires on October 18,2021 at 12:01 a.m. This coverage summary replaces your prior one. Your insurance policy and any policy endorsements contain a full explanation of your coverage. The policy contract is form 9611D OR(08/15). The contract is modified by forms 4884(10/08),Z357(01/07),Z445 OR (11/17)and A267 OR(04/19). Drivers and household residents • william b hershman Additional information: Named insured Pamela Davis - Additional information: Named insured Outline of coverage 2013 LEXUS ES 300H 4 DOOR SEDAN VIN:JTHBW1GG2D2018119 Garaging ZIP Code:97520 Primary use of the vehicle: Commute Length of vehicle ownership when policy started or vehicle added:At least 1 month but less than 1 year Limits Deductible Premium Liability To Others $205 Bodily Injury Liability $250,000 each person/$500,000 each accident Property Damage Liability $100,000 each accident Personal Injury Protection $25,000 $0 21 Uninsured/Underinsured Motorist $250,000 each person/$500,000 each accident 55 Uninsured Motorist Property Damage $25,000 each accident $200 6 $300 hit&run Comprehensive_ Actual Cash Value $500 19 Collision Actual Cash Value $500 88 Rental Reimbursement up to$40 each day/maximum 30 days 10 +Total 6 month policy premium $404.00 + Includes the Deductible Savings Bank®feature Form 6489M OR(11/20)` continued • Policy Number: 909475796 william b hershman Pamela Davis Page 2 of 2 Other features and benefits Deductible Savings Bank® Current balance: $500 Premium discounts Policy. - 909475796 Paid in Full, Five-Year Accident Free, Five-Year Claim Free, Home Owner, Online Quote,Continuous Insurance: Diamond, Paperless and Three-Year Safe Driving J . • Form 6489AA OR(11/20) Bar Code Services Will Hershman PO Box 1288. 500 Heiman Street•Ashland,OR 97520 (541)488-1468/fax 482-0310 email will@barcodeservices.com July 8, 2021 To: Mr. Thomas Bartlett, Electric Distribution System Manager Electric Department City of Ashland Re: Proposal for renewing technical support maintenance contract for fiscal year July 1, 2021—June 30, 2022 with Bar Code and the Electric Department's Project Billing and Cost Estimation Programs. There is a need for on-going technical support regarding the bar billing and estimating system utilized by Electric Department management. Throughout the year situations occur such as upgrades and modifications that require technical program support. Incidents such as changes in the City of Ashland's program environment including network changes and specific requirement program modifications arise that call for immediate attention. By renewing my contract I can respond to support calls without having to delay the needed support by having to get purchasing approval first. My Project Billing and Cost Estimation Programs have been very effective in enabling the Electric Department to provide billings and estimates of work and material for more than 10 years. I am confident that the Electric Department management is in support of this proposal. Fiscal Year: July 2020 through June 2021; Not to exceed: $4,000. Technical support to be provided on an "as needed" basis and billings submitted at an hourly rate of$125/hr. Minimum on-site billing $175.00