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HomeMy WebLinkAbout2021-107 PO 20220093- Kencairn Landscape Architecture LLC prim Cnv RECORDER ®A Fiscal Year 2022 Page: 1 of: 1 = THIS PO NUMBER=MUSTARR_FAR ON>tiLL= TV-MVVSI IIPPILG DGGU-MENCS { B City of Ashland ATTN: Accounts Payable Purchase L 20 E. Main Order# 20220093 Ashland, OR 97520 T Phone: 541/552-2010 O Email: payable@ashland.or.us — I V H C/O'.Public Works Department E KENCAIRN LANDSCAPE ARCHITECTURE LLC I 51 Winburn Way N 147 CENTRAL AVE p Ashland, OR 97520 ASHLAND, OR 97520 Phone: 541/488-5347 R O Fax:541/488-6006 VendoP Phone Ntfm �iot3Fa Nein e�—r- WROVIINICiffiNtrillea =-_ v� aDelivec R`eferenee -. T _— Kaylea Kathol D111sV.eWMNumbatelRegtlirrrr = igtifMeth> /Terms =---a DepartmentlLaoation ___ 08/17/2021 877 FOB ASHLAND OR/NET30 . City Accounts Payable _ 3 i— �-�=�DescrrJ tlon/ParfNo= � ---- —C�a �fJa-f171=� P�-ie���xte�ndec�l'�rteeT. Tree Verification Inspection - 1 Tree verification inspection and consultation in support of WWTP 1.0 $3,000.00 $3,000.00 outfall relocation permitting and construction • Personal Services Agreement($35,000 or less) Completion date: February 28,2022 Project Account: E-201321-999 ***************GL SUMMARY*************** 086100-704200 $3,000.00 alruy . By: • Date: ?c5'��) Aut orized Signature $3,000.00 , , i � 1 FORM#361--e9 CITY o A rocit.totz,i:for a tiurcc�•ta,t:l r(Vol. �° 34 ASHLAND REt UISITQON Data of request: 0011712021 Required date for delivery: 0013112021 Vendor NameKenCairn Landscape Architecture Address,City,State,Zip 545 A St,Ste 3 Contact Name&Telephone Number Kerry KenCairn,541-488-3194 Email address kerry@kencairntandscape.com SOURCING METHOD ❑ Exempt from Competitive Biddhnu ❑ Invitation to Bid ❑ Emerpencv ❑ Reason for exemption: Date approved by Council: ❑ Form 1113,Written findings and Authorization ❑ AMC 2,50 _(Attach copy of council communication) ❑ Written quote or proposal attached ❑. Written quote or proposal attached ._(If council approval required,attach copy of CC) El Small Procurement 0 Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: ❑ State of Oregon © Direct Award _(Attach copy of council communication) Contract d MI VerballWritten bid(s)or proposal(s) '0 Renuest for Qualifications(Public Works) 0 State of Washington Date approved by Council: Contract 0 (Attach copy of council communication) 0 Other government agency contract . )ntermediate Procurement ❑ Sole Source Agency GOODS&SERVICES 0 Applicable Form(115,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached )ntergovernmental Agreement , ❑ (3)Written bids&solicitation attached 0 Form 114,Personal Services$5K to$75K Agency PERSONAL SERVICES Date approved by Council: ❑ Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75.000 Valid until:_ _ (Date) Agreement approved by Legal and approved/signed by ❑ Less than$35,000,by direct appointment 0 Special Procurement City Administrator.AMC 2.50,070(4) ❑ (3)Written proposals&solicitation attached D Form 119,Request for Approval CI Annual costio City exceeds$25,000,Council O Form 114,Personal Services$5K to$75K 0 Written quote or proposal attached approval required,(Attach copy of council communication) Date approved by Council: Valid until:_ (Dale) Description of SERVICES Total Cost Tree verification Inspection and consultation In support of WWTP outfall relocation permitting and • construction $ 3,000.00 Item# Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached quotelproposal TOTAL COST $ Project Number 2 0 1 3 2 1.a e a Account-Number o a 6 1 .0 0.7 0 4 2 0 0 Account Number Account Number ___ _ -, , 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Directorhi collaboration with departmeiltto apprave,att hardware and software purchases: ___ * . ,,.�-.,_— --- ,..�,..�._.tr._��._-�__. ._ _ ATD1fecior - "Date—SOpp0 if-Yes1No - -- - By signing this requisition form,I anti that the City' blit contracting requirements have been satisfied. Employee: 4 - if. Department Head•isiik ' 2 � 1► WA.Equa to orgreat:rthan:S5,000) Department Manager/Supervisor: City Manager: • (Equal toorgreate than?5,00 f=unds appropriated for current fiscal year: YES:/NO it. -1. - / Finance Director-(Equal ro argreaferlhan$5,0a9 Dale Comments: Form 113-Requisition PERSONAL SERVICES AGREEMENT ($35,000 OR LESS) CONSULTANT: KenCairn Landscape Architecture CITY OF ADDRESS: 147 Central Avenue,Ashland, OR 97520 ASH LAND 20 East Main Street TELEPHONE: 541-488-3194 Ashland,Oregon 97520 Telephone: 541/488-5587 EMAIL: kerry@kencairnlandscape.com Fax: 541/552-6006 This Personal Services Agreement(hereinafter"Agreement")is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and KenCairn Landscape Architecture, a domestic limited liability company("hereinafter"Consultant"), for tree verification inspection and consultation. NOW THEREFORE,in consideration of the mutual covenants contained herein,the City and Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City, as set forth below(the"Effective Date"), and unless sooner terminated as specifically provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore,but not later than February 28,2022. 2. Scope of Work: Consultant will provide tree verification inspection and consultation as more fully set forth in the Consultant's Proposal dated August 2, 2021,which is attached hereto as "Exhibit A"and incorporated herein by this reference. Consultant's services are collectively referred to herein as the "Work." 3. Supporting Documents/Exhibits; Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall be construed to be mutually complementary and supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. } 1 1 4. All Costs+Borne by Consultant: Consultant shall, at)its own risk,perform the Work described above and,unless otherwise specified in this Agreement, furnish all labor, equipment, and materials required for the proper performance of such Work. 5. Qualified Work: Consultant has represented,and by entering into this Agreement now represents,that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so'registered, licensed and bonded. Page 1 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND KENCAIRN LANDSCAPE ARCHITECTURE 6. Compensation: City shall pay Consultant the sum of$105 per hour for services provided by Principal Landscape Architect and $65 per hour for services provided by Support Staff,not to exceed$3000 (three thousand and zero dollars) as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of$3,000 (three thousand dollars)without the express, written approval from the City official whose signature appears below, or such official's successor in office. Payments shall be made within thirty(30) days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work,payments will be made for any phase of the Work completed and accepted as of the date of termination. • 7. Ownership of Work/Documents: All Work,work product, or other documents produced in furtherance of this Agreement belong to the City,and any copyright,patent, trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. Of8. Statutory Requirements: The following laws of the State f Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. 9. Living Wage Requirements: If the amount of this Agreement is $22,310.46 or more, Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter,to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as"Exhibit B"predominantly in areas where it will be seen by all employees. 10. Indemnification: Consultant hereby agrees to defend, indemnify, save, and hold City,its officers, employees, and agents harmless from any and all losses, claims, actions,costs, expenses,judgments, or other damages resulting from injury to any person(including injury resulting in death), or damage (including loss or destruction)to property,of whatsoever nature arising out of or incident to the performance of this Agreement by Consultant(including but not limited to,Consultant's employees, agents, and others designated by Consultant to perform Work or services attendant to this Agreement). However, Consultant shall not be held responsible for any losses, expenses, actions, costs, or other damages,caused solely by the gross negligence of City. 11. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. b. City's Convenience. This Agreement may be terminated by City at any time upon not less than thirty(30) days'prior written notice delivered by certified mail or in person. c. For Cause. City may terminate or modify this Agreement, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified,changed, or interpreted in such a Page 2 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND KENCAIRN LANDSCAPE ARCHITECTURE • way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied,revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen(15) days of the date of the notice, or within such other period as the party giving the notice may authorize in writing, then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City,by written notice to Consultant of default or breach,may at any time terminate the whole or any part of this Agreement if Consultant fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection(d)are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation under the Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Agreement; or attempts to assign rights in, or delegate duties under,this Agreement. 15. Insurance. Consultant shall, at its own expense,maintain the following insurance: a. Workers' Compensation. Consultant shall obtain and maintain Workers' Compensation insurance in compliance with ORS 656.017,which requires subject employers to provide Oregon Workers' Compensation coverage for its subject workers,unless such employers are exempt under ORS 656.126. If exempt under ORS 656.126, Consultant shall certify such exemption to the City. b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 (one million dollars)per occurrence. This is to cover any damages caused by error, omission or negligent acts related to the Work to be provided under this Agreement. Page 3 of'6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND KENCAIRN LANDSCAPE ARCHITECTURE • c. General Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence for Bodily Injury,Death, and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 (one million dollars) for each accident for Bodily Injury and Property Damage,including coverage for owned,hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation,material change,reduction of limits or intent not to renew the insurance coverage(s)without thirty(30) days' prior written notice from the Consultant or its insurer(s)to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation, required herein,but only with respect to Consultant's services to be provided under this Agreement. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Agreement, the Consultant shall furnish acceptable insurance certificates and endorsements prior to commencing the Work under this Agreement. 16. Nondiscrimination: Consultant agrees that no person shall, on the grounds of race, color,religion, creed, sex,marital status, familial status or domestic partnership,national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 17. Consultant's Compliance With Tax Laws: 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall,throughout the term of this Agreement, including any extensions hereof, comply with: (i)All tax laws of the State of Oregon,including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 17.1.2 Consultant, for a period of no fewer than six(6) calendar years preceding the Effective Date of this Agreement,has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. Page 4 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND KENCAIRN LANDSCAPE ARCHITECTURE 18. Governing Law; Jurisdiction: This Agreement shall be governed and construed in accordance with the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue. 19. Notice. Whenever notice is requiredor permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery,by sending via a reputable commercial overnight courier,by mailing using registered or certified United State mail,return receipt requested,postage prepaid, or by electronically confirmed at the address or facsimile number set forth below: If to the City: City of Ashland Attn: Kaylea Kathol 20 East Main Street Ashland, Oregon 97520 With a copy to: City of Ashland-Legal Department 20 East Main Street Ashland, Oregon 97520 If to Consultant: KenCairn Landscape Architecture 147 Central Avenue Ashland, OR 97520 20. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. 21. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING BETWEEN THE PARTIES. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS,EITHER ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE,HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT,UNDERSTANDS IT,AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 22. Certification. Consultant shall execute the certification attached hereto as"Exhibit C"and incorporated herein by this reference. Page 5 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND KENCAIRN LANDSCAPE ARCHITECTURE - IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: KENCAIRN LANDSCAPE ARCHITECTURE (CONSULT T): By: \eA� By: ar('gna re ignature • -P uQ l<Eu2L( (G c- N CA rel • Printed Nahie Printed Name 9 4L- tiame D%2 c-t LAN ►P5C-11-cr Title Title Oe (2, ( Date Date �� � Purchase Order No. # W-9 is to be submitted with this signed Agreement) Page 6 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND KENCAIRN LANDSCAPE ARCHITECTURE EXHIBIT A KenCairn Landscape Architecture August 2, 2021 ATTN: Kaylea Kathol Tree Verification Inspection Proposal for Field Consulting Experience Kencairn Landscape Architecture Kerry KenCairn Landscape Architect, Principal 147 central Avenue Ashland, Oregon 97520 Phone 541488-3194 kerry@kencairnlandscape.com Registered Landscape Architect State of Oregon#493 Registered Landscape Architectural Firm State of Oregon#272 City of Ashland Business License BL-002480 Tax ID#26-078898 KenCairn Landscape Architecture August 2,2021 Kaylea Kathol City of Ashland Public Works Scope of Work for Tree Verification Inspection—Field &Consulting Assistance Provide professional Landscape Professional field support and consulting support to City staff who will be applying for a tree removal Verification Permit. Updating and improvement of a previous tree inventory. PROJECT TASKS with ACTIONS and DELIVERABLES Inventory,tag, and uniquely label all trees within the project area and within $1,300.00 15 feet of the project area. Inventory shall include the health and hazard of each tree, and recommendations for treatment of each tree per City of Ashland Ord. Attend a half-day(4 hour)tree preservation site walk with City staff and the $500.00 consulting engineer to review findings of the tree protection and removal inventory. Provide professional support as needed $1,200.00 Deliverables: A tree inventory report and graphic map that can be cross-referenced to flagged/tagged trees on site. TOTAL ESTIMATED PROJECT COSTS $3,000.00 Fee Schedule: Landscape Architect Principal $105.00 per hour Support Staff $65.00 per hour The fee indicated above is based on the Request for Proposal sent July 28. Landscape Architect - KenCairn Landscape Architecture Kerry Kencairn-License 439 Oregon August 2,2021 Kapt, Kt vvZ 'e- EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant„by and through its authorized representative,under penalty of perjury, certifies that(a)the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and(b)Consultant is not subject to backup withholding because: (i)it is exempt from backup withholding, or(ii)it has not been notified by the Internal Revenue Service(IRS)that it is subject to backup withholding as a result of a failure to report all interest or dividends, or(iii)the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a) it has the power and authority to enter into this Agreement and perform the Work, (b)the Agreement, when executed and delivered, shall be a valid and binding obligation of Consultant enforceable in accordance with its terms, (c)the work under the Agreement shall be performed in accordance with the highest professional standards, and(d)Consultant is qualified,professionally competent, and duly licensed(if applicable)to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws,it is an independent contractor as defined in the Agreement, it is authorized to do business in the State of Oregon, and Consultant has checked four or more of the following criteria that apply to its business. te-(C, (1) Consultant carries out the work or services at a location separate from a private residence or is in a specific portion of a private residence, set aside as the location of the business. re-g- (2)Commercial advertising or business cards or a trade association membership are purchased for the business. (3)Telephone listing is used for the business separate from the personal residence listing. ft(e- (4)Labor or services are performed only pursuant to written contracts. a- (5)Labor or services are performed for two or more different persons within a period of one year. k (( (6) Consultant assumes fmancial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission(professional liability) insurance or liability insurance relating to the Work or services to be provided. L. adJ L/L Consultant's ' mature 0191 /2 / Qcl Date Page 1 of 1: EXHIBIT C • / , ® A RD CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 0811012021 THIS CERTIFICATE IS ISSUED AS,A-MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE.POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Stafefarm Jacob Finch State Farm Insurance PHONE tet), 541 482-8470 No):FAX 541 482-6956 O 1746Ashland St. EMAIL' 0.O 0 ADDRESS: Ashland,OR 97520 INSURER(S)AFFORDING COVERAGE NAIC H INSURER A: State Farm Fire and Casualty Company 25143 INSURED INSURER B: Kencairn Landscape Architecture LLC . INSURER C: 147 Central Ave. INSURER D: Ashland,OR 97520 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED: NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY-BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER • • POUCY EFF .POUCY EXP LIMITSLTR INSR WVD POLICY NUMBER (MM/DD/YYVYI (MMIDDIYYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 ED X CLAIMS-MADE OCCUR PREMISES Ea ocAGE TO cU encs) $ MED EXP(Any one person) 5, 10,000 X 97-E6-2275-2 10!29/2020 10/29/2021 PERSONAL&ADV INJURY $ GEN'LAGGREGATE LIMIT APPLIES PER - GENERAL AGGREGATE $ 4,000,000 POLICY PROJECT 'LOC PRODUCTS-COMP/OP AGG $ OTHER: S' AUTOMOBILE LIABILITY X (Eaaccd�l)SINGLE UMIT $ 1,000,000 ANY AUTO BODILY INJURY(Per person) $ x330 SCHEDULED 330 3415-A14-37C 07/14!2021 01/14/2022 AUTOS ONLY _ AUTOS BODILY INJURY Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE $. AUTOS ONLY AUTOS ONLY (Par accident) $ X UMBRELLA LIAR OCCUR EACH OCCURRENCE $ 1,000,000 EXCESS UAB X CLAIMS-MADE 97-CR-N558-0 09/02/2020 09/02/2021 AGGREGATE $ DED RETENTION S $ WORKERS COMPENSATION AND EMPLOYERS'UABILITY Y� PER ER ANY PROPRIETOR/PARTNER/EXECUTIVE ( /N E.L.EACH ACCIDENT . $ 500,000 OFFICER/MEMBER EXCLUDED? I I N I A 97-CK-K646-9 10/29/2020 10/29/2021 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 500,000 It yes,describe under 500,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,AddIUonal Remarks Schedule,may be attached It more space Is required) Tree inventory and consultations for developments at 1195 Oak Street,Ashland,OR CERTIFICATE HOLDER CANCELLATION • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City Of Ashland 20 E Main St, AUTHORIZED REPRESENTATIVE Ashland,OR 97520 Completed by State Farm Underwriting Operations.If signature is required,please refer to contact name above. I . ©1988-20.15 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD • State Farm at CityLine PO Box 853925 Richardson,7X 75085-3925 Stat'farm. State Farm Fire and Casualty Company CITY OF ASHLAND A stock company with home offices in Bloomington,Illinois ATTN:TAMI DEMILLE-CAMPOS. 20 E MAIN ST ASHLAND OR 97520-1814 Amended Declarations Policy number:97-AA-G018-8 Effective date:December 1,2020 Policy period: 12 months Expiration date::October 29,2021 The policy period begins and ends at 12:01 am standard time at the premises location. OFFICE POLICY Automatic renewal•If the State Farm®policy period is shown as 12 months,this policy will be renewed automatically subject to the premiums, rules and forms in effect for each succeeding policy period:If this policy'is terminated,we will give you and the MortgageelLienholder written notice in compliance with the policy provisions or required by law. NAMED INSURED KENCAIRN LANDSCAPE ARCHITECTUR 147 CENTRAL AVE ASHLAND OR 97520-1714 ENTITY Limited Liability Company REASONS FOR DECLARATIONS Your policy is amended effective December 1,2020 due to some recent policy changes you requested. Enclosed is a copy of your new endorsements,if any. POLICY PREMIUM This 4 not a hill.If an amount is due.then a separate statement will be sent prior to the due date.The premium(s)shown below is the 12 months premium(s)for the characteristics of the policy as described in this Declarations. Total Premium:$371.00 Minimum Premium Discounts applied: Business Experience Rating Renewal Discount Years in Business Business in Residence Promises Policy Number 97-AA-6018-8 Page 1 of 5 Prepared:February 18,2021 ©Copyright,State Farm Mutual Automobile insurance Company,2008 CMP Dec 3P OR 1009482 2002 153090 202 12-05-2020 CMP-4000 StateFarm. SECTION I-PROPERTY SCHEDULE Location Location of described premises Limit of Insurance* Limit of Insurance* Seasonal increase number Coverage A- Coverage B-Business Business Personal Property Building Personal Property 001 545 A ST STE 3 No Coverage $31,600 25% ASHLAND OR 97520-2051 *As of the effective date of this policy,the Limit of Insurance as shown includes any increase in the limit due to Inflation Coverage. SECTION•I-iNFLATIOfd COVERAGE INDEX(ES) Cov A-Inflation Coverage Index: N/A Coy B-Consumer Price Index: 258.7 SECTION I—DEDUCTIBLES BASIC DEDUCTIBLE $1,000. SPECIAL DEDUCTIBLES: Employee Dishonesty: $250 Equipment Breakdown: $1,000 Money and Securities: $250 Other deductibles may apply-refer to policy. SECTION I—EXTENSIONS OF COVERAGE-LIMIT OF INSURANCE•EACH DESCRIBED PREMISES The coverages and corresponding limits shown below apply separately to each described premises shown in these Declarations, unless indicated by"See schedule". If a coverage does not have a corresponding limit shown below,but has Included'indicated,refer to that policy provision for an explanation of that coverage. Coverage Limit of Insurance • Accounts Receivable On Premises $50,000 Off Premises $15,000 Arson Reward $5,000 Back-up of Sewer or Drain $20,000 Collapse Included Damage to Non-owned Buildings from Theft,Burglary or Robbery Coverage B Limit Dobrio Romoval 25%of covered loss Equipment Breakdown Included Fire Department Service Charge $5,000 Fire Extinguisher Systems Recharge Expense 35,000 Forgery or Alteration $10,000 Glass Expenses Included Policy Number.97-AA-G018-8 Page 2 of 5 Prepared;February 18,2021 ©Copyright,State.Farm Mutual Automobile Insurance Company,2008 CMP.4000 StateFarmi Coverage r Limit of Insurance Increased Cost of Construction and Demolition Costs(applies only when buildings are insured on a 10% replacement cost basis) Money Orders and Counterfeit Money $1,000 Money and Securities On Premises • $10,000 Off Premises $5,000 Newly Acquired Business Personal Property(applies only if this policy provides Coverage B-Business $100,000 Personal Property) Newly Acquired or Constructed Buildings(applies only if this policy provides Coverage A-Buildings) $250,000 Ordinance or Law-Equipment Coverage Included Outdoor Property $5,000 Personal Effects(applies only to those premises provided Coverage B-Business Personal Property) $5,000 Personal Property Off Premises $15,000 Pollutant Clean Up and Removal $10,000 Preservation of Property 30 days Property of Others(applies only to those premises provided Coverage B-Business Personal Property) $2,500 Signs $2,500 Unauthorized Business Card Use $5,000 Valuable Papers and Records On Premises $50,000 Off Premises $15,000 Water Damage,Other Liquids,Powder or Molten Material Damage Included SECTION I•EXTENSIONS.OF COVERAGE-LIMIT OF INSURANCE-PER POLICY The coverages and corresponding limits shown below are the most we will pay regardless of the number of described premises shown in these Declarations. Coverage . Limit of Insurance • Dependent Property-Loss oT Income $5,000 Employee Dishonesty $10,000 Loss of Income and Extra Expense 12 Months Actual Loss Sustained • Utility Interruption-Loss of Income $10,000 • Policy Number.97-AA-6018-8 Page 3 of 5 Prepared:February 18,2021 0 Copyright,State Farm Mutual Automobile Insurance Company,2008 CMP-4000 • S ateFarmT SECTION II-LOCATION SCHEDULE Location Location of described premises number 001 545 A ST STE 3 ASHLAND OR 97520-2051 SECTION II-LIABILITY Coverage Limit of Insurance Coverage L-Business Liability Per Occurrence $2,000,000 Coverage M-Medical Expenses $10,000 Any One Person Damage to Premises Rented to You _$300,000 Aggregate Limits Limit of Insurance Products/Completed Operations Liability-Annual Aggregate Excluded General Aggregate $4,000,000 Each paid claim for Liability Coverage reduces the amount of insurance we provide during the applicable annual period.Please refer to Section II— Liability in the Coverage Form and any attached endorsements: Your policy consists of these Declarations,the BUSINESSOWNERS COVERAGE FORM'shown below,and any other forms and endorsements.that apply,including those shown below as well as those issued subsequent to the issuance of this policy. FORMS•AND ENDORSEMENTS CMP-4100 Businessowners Coverage Form CMP-4237.1 Amendatory Endorsement(Oregon) CMP-4527 Marijuana Exclusion CMP-4561.1 Policy Endorsement CMP-4683.1 Additional Insured-Owners,Lessees or Contractors(Blanket) CMP-4684.1 Additional Insured-Owners,Lessees or Contractors(Scheduled) CMP-4703.1 Utility Interruption-Loss of Income CMP-4704.1 Dependent Property-Loss of Income CMP-4705.2 Loss of Income and Extra Expense CMP-4706 Back-up of Sewer or Drain CMP-4709 Money and Securities CMP-4710 Employee Dishonesty CMP-4819.1 Unauthorized Business Card Use CMP-4845 Exclusion-Products-Completed Operations Hazard FD-6007 Inland Marine Attaching Declarations FE-3650 Actual Cash Value Endorsement FE-6999.2 Policyholder Disclosure:Notice of Terrorism Insurance Coverage SCHEDULE OF ADDITIONAL INTEREST(S) Interest type: Owners,Lessees,Or Contractors(Schedul Endorsement number: CMP-4664.1 Loan number: NIA CITY OF ASHCAN D .. 20EMainSt Ashland OR 97520-1814 Policy Number:97-AA-G018-8 Page 4 of 5 Prepared:February 18,2021 ©Copyright,State Farm Mutual Automobile Insurance Company,2008 CMP-4000 £Statefarm$ FULL NAMED INSURED Named Insured:KENCAIRN LANDSCAPE ARCHITECTURE LLC This policy is issued by the State Farm Fire and Casualty Company. PARTICIPATING POLICY You are entitled to participate in a distribution of the earnings of the company as determined by our Board of Directors in accordance with the Company's Articles of Incorporation,as amended. In Witness Whereof,the State Farm Fire and Casualty Company has caused this policy to be signed by its President and Secretary at Bloomington,Illinois. /WIelc.a.- President Secretary Policy Number.97-AA-G018-8 Page 5 of 5 Prepared:February 18,2021 ©Copyright,State Farm Mutual Automobile Insurance Company,2008 CMP-0000 State Farm at CityLine PO Box 853925 Richardson,7X 75085-3925 AD State Farm- State Farm Fire and Casualty Company CITY OF ASHLAND A stock company.with home offices in Bloomington,Illinois ATTN:TAMI DEMILLE-CAMPOS 20 E MAIN ST ASHLAND OR 97520-1814 Inland Marine Attaching Declarations Policy number: 97-AA-G018-8 Effective date:December 1,2020 Policy period: 12 months Expiration date:October 29, 2021 The policy period begins and ends at 12:01 am standard time at the premises location. ATTACHING INLAND MARINE. Automatic renewal-If the State Farm®policy period is shown as 12 months,this policy will be renewed automatically subject to the premiums,rules and forms in effect for each succeeding policy period.If this policy is terminated,we will give you and the Mortgagee/Lienholder written notice in compliance with the policy provisions or as required by law. Annual policy premium; Included The above premium amount is included in the Policy Premium shown on the Declarations. FULL NAMED INSURED Named Insured: KENCAIRN LANDSCAPE ARCHITECTURE LLC Your policyconsists of these Declarations,the INLAND MARINE CONDITIONS shown below,and any other forms and endorsements that apply,including those shown below as well as those issued subsequent to the issuance of this policy. FORMS,OPTIONS AND ENDORSEMENTS FE-6867 Inland Marine Amendment of Inland Marine Conditions FE-8739 Inland Marine Conditions FE-8743.1 Inland Marine Computer Property Form See below for schedule page with limits ATTACHING INLAND MARINE SCHEDULE PAGE. Endorsement Cov_erage Limit of insurance Deductible amount Annual premium. number ' FE-8743.1 Inland Marine Computer Property Form .$25,000 $500 Included Loss of Income and Extra Expense $25,000 Included Policy Number.97-AA-G018-8 Pagel of 2 Prepared:February 18,2021 ©-Copyright,State Farm Mutual Automobile Insurance Compapy,2008 CIM AttDec 3P OR 1009481 2001 153089.201.12-04-2018 F0.8007 &State Farm' Other limits and exclusions may apply-refer to your policy. Policy Number.97-AA-G018-8 Page 2 of 2 Prepared:February 18,2021 O Copyright:State.Farm Mutual Automobile Insurance Company,2008 FD-6007 CMP-4684.1 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. ADDITIONAL INSURED—OWNERS, LESSEES,OR CONTRACTORS(Scheduled) This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM SCHEDULE Policy Number: 97-AA-G018-8 Named Insured: KENCAIRN LANDSCAPE ARCHITECTURE LLC ATTN:TAMI DEMILLE-CAMPOS 20 E Main St Ashland OR 97520-1814 Name And.Address Of Additional Insured Person Or Organization: CITY OF ASHLAND ATTN:TAMI DEMILLE-CAMPOS 20 E Main St Ashland OR 97520-1814 1. SECTION II—WHO IS AN INSURED of SECTION II—LIABILITY is amended to include,as an additional insured, any person or organization shown in the Schedule, but only: a. Ongoing Operations With respect to liability for `bodily injury", "property damage", or"personal and advertising injury" caused by your ongoing operations for that additional insured and only to the extent that such"bodily injury", "property damage" or"personal and advertising injury"is caused by your negligence or the negligence of those performing operations on your behalf;or b. Products-Completed Operations To the extent that the liability for"bodily injury" or"property damage"is caused by"your work" performed for that additional insured and included in the"products-completed operations hazard". 2. Any insurance provided to the additional insured shall only apply with respect to a claim made or'a"suit"brought for damages for which you are provided coverage. 3. Primary Insurance. The insurance afforded the additional insured shall be primary insurance. Any insurancecarried by the additional insured shallbe noncontributory with respect to coverage provided by you. All other policy provisions apply. CMP-4684.1 155042 03.20-2019