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HomeMy WebLinkAbout2021-141 PO 20220195- S&S Sheetmetal Inc. Purchase Order 11/All Vim Fiscal Year 2022 Page: 1 of: 1' B City of Ashland .1 ATTN: Accounts Payable 20 E. Main Purchase L Ashland, OR 97520 Order# 20220195 T Phone: 541/552-2010 0 Email: payable@ashland.or.us V H C/,O Facilities Maintenance Div E S & S SHEETMETAL, INC I 90 North Mountain Ave N 912 ANTELOPE ROAD p Ashland, OR 97520 WHITE CITY, OR 97503 PI'I one: 541/488-5358 R T Fax: 541/552-2304 .4=1=::.:_�3&$'$e)F�� iV.�a'EmiE IEZ'�� 'avl-i-..141t-�?_ i �BEi� ___ — —- _ I=1Fiiiz•_,er5 - =j£-1 ttEa-:c-�=�__��._'?'::=� - David Arnold Ei3_ss�ej=j�.�a_ =_at_,as° .Fi� -.. 11/29/2021 390 FOB ASHLAND OR Ci Accounts Pa able _- ._.......�—----��EnS` oe-z��=.-_'.3(-'.'=,ec@r.— �+.I�;c� 9=:?c-:.�i.Ei'z_�"�.:i5""1`2 =��s-•c.. Replace Heat Pump WTP 1 Replacement of heat pump at the Water Treatment Plant 1.0 $23,819.00 $23,819.00 Goods and Services Agreement($35,000 or Less) Completion date: 06/30/2022 - Project Account: ***************GL SUMMARY*************** • 088400-602400 $23,819.00 I I I I • • By: �� Date: /0:24 Authorized SignatureM-5-,-N TT23 819.00 _ FORM #3 CITY OF • request for a Purchase Ord ,rASHLAND REQUISITION Date of request: 11/23/2021. Required date for delivery: Vendor Name S&S Sheetmetal,Inc. Address,City,State,Zip 912 Antelope Road,White City.OR 97503 Contact Name&Telephone NumberChristie Salazar 541-210-2946/541-826-6661 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding El Emergency ❑ Reason for exemption: 0 Invitation to Bid 0 Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council: - ❑ Written quote or proposal attached ❑ Written quote or proposal attached (Attach copy of council communication) _(If council approval required,attach copy of CC) 0 Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: 0 State of Oregon ❑ Direct Award _(Attach copy of council communication) Contract# ❑ Verbal/Written quote(s)or proposal(s) 0 Request for Qualifications(Public Works) 0 State of Washington Date approved by Council: I Contract# (Attach copy of council communication) I 0 Other government agency contract Intermediate Procurement 0 Sole Source Agency f GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached f Intergovernmental Agreement • ® (3)Written quotes and solicitation attached 0 Form#4,Personal Services>$5K&475K Agency PERSONAL SERVICES 0 Special Procurement 0 Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 0 Form#9,Request for Approval Agreement approved by Legal and approved/signed by ❑ Direct appointment not to exceed$35,000 ❑ Written quote or proposal attached City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals/written solicitation Date approved by Council: ,0 Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services>$5K&475K Valid until: (Date) 1 approval required.(Attach copy of council communication) • Description of SERVICES Total Cost _ Replacement of heat pump at the Water Treatment Plant "$'23131, :9.00 Item# Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached quote/proposal TOTALCOST '' Project Number _ _ _ Account Number 088400-602400 .,..-_.... .. .. 1 *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: 1 IT Director Date Support-Yes/No By signing this requisition form,I certify that the City's public co actin! equirements have been satisfied. 121 j � Department Head: 23 al to or re r than$5,000) Department Manager/Supervisor: City Admi istrator: . (Equal to or greater than$25,000) /Fundle ..L. s appropriated for current fiscal year: YES / NO /tel ' Deputy Finance Director-(Equal to or greater than$5,000) Date Comments: I Form#3-Requisition • ' GOODS AND SERVICES AGREEMENT ($35,000 OR LESS) PROVIDER: S&S Sheetmetal,Inc. CITY OF PROVIDER'S • �S H LAN D CONTACT: Christie Salazar 20 East Main Street Ashland,Oregon 97520 ADDRESS: 912 Antelope Road Telephone: 541/488-5587 White City, OR 97503 Fax: 541/488-6006 PHONE: 541-826-6661 This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and S&S Sheetmetal, Inc., (a domestic/foreign business corporation) ("hereinafter"Provider"),for HVAC services. 1. PROVIDER'S OBLIGATIONS 1.1 Provide removal and replacement of heat pump at Water Treatment Plant as set forth in the "SUPPORTING DOCUMENTS" attached hereto and,by this reference,incorporated herein: Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS,and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maimum compensation. The services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000,(two million dollars)per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "oc iurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to,each named and additional named insured as though a separate policy had been issued to each,provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer'i coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date Of this Agreement; and Page 1 of 6: Goods and Services Agreement between the City of Ashland and S&S Sheetmetal,Inc. • Be evidenced by a certificate or certificates of'such insurance approved by the City. 1.3 Provider shall,at its own expense,maintain Worker's Compensation Insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the.Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $22,310.46 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Provider is also required to post the notice attached hereto as"Exhibit A"predominantly in areas where it will be seen by all employees. 1.7 Assignment: Provider shall not assign this Agreement or subcontract any portion of the Work to be provided hereunder without the prior written consent of the City. Any attempted assignment or subcontract without written consent of the City shall be void. Provider shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by the City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and the City. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the hourly rates effective 10/4/21 as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$23,819.00(this is maximum,not to exceed amount of ENTIRE Agreement)without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated t procure any specific amount of Work from Provider and is free to procure similar types ofgoods and services from other providers in its sole discretion. Page 2 of 6: Goods and Services Agreement between the City of Ashland and S&S Sheetmetal,Inc. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. . 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance,paid leave, and retirement. 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements,negotiations, and representations between the parties, whether written or oral. i 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. V 3.7 This Agreement'shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its .officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God,strikes, lockouts, accidents,or other events beyond the control of the other or the • other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable,preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the Goods.Provider is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Provider remains liable for latent defects,fraud, and warranties. 3.12 The City may inspect and test the Goods. The City may, reject non-conforming Goods and require Provider to correct them without charge or deliver them at a reduced price, as negotiated. If Provider does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). Page 3 of 6: Goods and Services Agreement between the City of Ashland and S&S Sheetmetal,Inc. • • 3.13 Provider represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor,material and manufacture. Provider shall transfer all warranties to the City. 4. SUPPORTING DOCUMENTS 4.1 The following documents are, by this reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written Estimate dated October 4,2021. 4.2 This Agreement and the SUPPORTING DOCUMENTS shall be construed to be mutually complimentary and'supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the SUPPORTING DOCUMENTS. In the event of conflict between provisions of two of the SUPPORTING DOCUMENTS,the several supporting documents shall be given precedence in the order listed in Article 4.1. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the • remedies available to it under this Agreement and at law o1 in equity, including, but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue any remedy or remedies singly, collectively,successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due,Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until 6/30/2022; unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement,with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via reputable commercial overnight courier, or Page,4 of 6: Goods and Services Agreement between the City of Ashland and S&S Sheetmetal,Inc. • • . by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland—Facilities Maintenance Department Attn: David Arnold 20 E. Main Street Ashland, Oregon 97520 Phone: (541) 552-2292 With a copy to: City of Ashland—Legal Department . 20 E. Main Street Ashland, OR 97520 Phone: (541)488-5350 If to Provider: S&S Sheetmetal, Inc. Attn: Christie Salazar 541-826-6661 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provisiori,term,condition, or covenant contained in this Agreement shall not be construed asp a waiver of any subsequent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE.WITH TAX LAWS 9.1 Provider represents and warrants to the City that: • 9.1.1 Provider shall,throughout.the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316,317, and 318; (ii) Any tax provisions imposed by apolitical subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider,for a period of no fewer than six(6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of • the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a.material breach of this Agreement. Any material breach of this .Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity. Page 5 of 6: Goods and Services Agreement between the City of Ashland and S&S Sheetmetal,Inc. • IN WITNESS WF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND S&S Sheetmetal,Inc. (PROVIDER): By: �� By: ��f�!�o �� S' '�.HEREO� Signae �G6 rReeLy Christie Salazar Printed Name ! Printed Name Pte-AL ,e CAiS1-- Office Manager Title Title i‘1 Z3 DZ( November 23, 2021 ate Date (W-9 is to be submitted with-this signed Agreement) Purchase Order No. / Page 6 of 6: Goods and Services Agreement between the City of Ashland and S& Sheetmetal,Inc. Q4ossF gkFxc PROJECT ESTIMATE \ + v : S&Q HEATING& DATE: 10/04/2021 AIR-COND Esr ,a80 SHEETMETAL, INC. QUOTE ID: 190 CONTACT: Dave Arnold CUSTOMER: ' CITY OF ASHLAND Ph:(541) 951-2292 LOCATION: Water Treatment Plant david.arnold@ashland.or.us STREET: 1400 Granite St. DATE SUBMITTED: 10/04/2021 CITY: Ashland, OR PREPARED BY: McIntyre, David DESCRIPTION: CITY OF ASHLAND GRANITE STREET WATER TREATMENT SCOPE OF WORK: We are pleased to provide the following quote for: Replace Trane package heat pump and install new Trane 15 ton 3 phase 460 volt package unit. Includes heat strips, duct work modifications, crane, parts and labor. *electrical by others *City verified bridge to site is OKfor the cranes weight *14 week lead time on Trane equipment ,. ....._.. .. .... ..... . ............ .......... . . UANTI r.Ci;UNIT:P. ICE:i<i(>:` : •`si' �TOTACf;isat .............,.....................:.........<.....:;,.._:...::....:..:.....,.ITEM. ,...,..:.:..........::,..:.......,...::�,.:.r....:..;.::::::::.::.:.:.:..:::,..,,.:...,.. Trane package unit set, ducted and start up and operation check. 1 $23,819.00 $23,819.00 Total $23,819.00 SIGNATURE . PRINT NAME DATE ' A �T D3 MIDD/CERTIFICATE OF LIABILITY INSURANCE E(I , THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. I . IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain po�Icies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT NAME: CLIENTI CONTACT CENTER FEDERATED MUTUAL INSURANCE COMPANYI FAX HOME OFFICE:P.O.BOX 328 PHONfi IA/D.No.Est):888$33-4949 IAJc,Not:507-446-4664 OWATONNA,MN 55060 ADDRESS:CLIENTCONTACTCENTER(6IFEDINS.COM • . - INSURER(S)AFFORDING COVERAGE NAIL# , INSURER A:FEDERATED MUTUAL INSURANCE COMPANY 13935 INSURED .- 343-547-6 INSURER B: ! • S&S SHEETMETAL INC INSURER C 912 ANTELOPE RD INSURER Ds WHITE CITY,OR 97503-1607 • INSURER Es • INSURER F: COVERAGES CERTIFICATE NUMBER:309 . REVISION NUMBER:0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. • •• . • : • MSR ADD(SUER POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE (NSR WVD POLICY NUMBER (MMIDOIYYYYl r(MMIDDIYYYYI . X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 DAMAOfi Tp RENTED $100,000 ICLAIMS•MADE 0 OCCUR • . • PREMISES(Ea aeanencel • MED EXP(My one person) EXCLUDED A I Y N 9910853 04/24/2021 04/24/2022 PERSONALS ADV INJURY $1,000,000 EO N1 AGOREG TE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY LIjEa D LOC PRODUCTS•COMP/OP AOO • $2,000,000 OTHER: CC gg��f� AUTOMOBILE LIABILITY toa iliNgttISINOLE LIMIT • $1,000,000 li X ANY AUTO BODILY INJURY(Per person) —SCHEDULED A _OWNED Auras ONLY ,_NON-OWNED AUTOS N N 9910853 ' 04/24/2021 . 04/24/2022 BODILY INJURY(Per accident] HIRED AUTOS ONLY — PROPERTY pAMAGE AUTOS ONLY (PeraeddenU — X UMBRELLA LIAR X OCCUR - EACH OCCURRENCE $5,000,000 A EXCESS LIAB CLAIMS-MADE N N 9910854 04/24/2021 04/24/2022 AGGREGATE $5,000,000 • DED I (RETENTION . WORKERS COMPENSATIONPER STATUTE AND EMPLOYERS'LIABILITY ELII ANY PROPRIETOR/PARTNERIEXECUTWE E.L.EACH ACCIDENT • OFFICERIMEMBER EXCLUDED? N I A (Mandatory In NH/ EL DISEASE-EA EMPLOYEE • 11 yea,describe under • EL DISEASE•POUCY UNIT . DESCRIPTION OF OPERATIONS below . •DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Addltonel•Remerp Schedule,may be attached II more apace 6 required) THE CERTIFICATE HOLDER IS'AN ADDITIONAL INSURED SUBJECT TO THE CONDITIONS OF THE ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU ENDORSEMENT FOR GENERAL LIABILITY. CERTIFICATE HOLDER CANCELLATION I• 343.547-6 309 0 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF ASHLAND i C/0 FLEET SERVICES/FACILITIES MAINTENANCE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 90 N MOUNTAIN AVE ' ACCORDANCE WITH THE POLICY PROVISIONS. ASHLAND,OR 97520-2014 AUTHORIZED REPRESENTATIVE (/` 11G I v / VVI O 1989-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2018/03) The ACORD name and logo.are registered marks of ACORD 1 Ir , • ' c E Y COMMERCIAL GENERAL LIABILITY CG 20 33 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN A WRITTEN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II '- Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured any person or additional insureds, the following additional organization for whom you are performing exclusions apply: operations when you and such person orThis insurance does not apply to: organization have agreed in writing in a contract 1. "Bodily injury", "property damage" or or agreement that such person or organization be added as an additional insured on your policy. "personal and advertising injury" arising out Such person or organization is an additional of the rendering of, or the failure to render, insured only with respect to liability for "bodily any professional architectural, engineering or injury", "property damage" or "personal and surveying services, including: advertising injury"caused, in whole or in part, by: a. The preparing, approving, or failing to 1. Your acts or omissions;or prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, 2. The acts or omissions of those acting on your change orders or drawings and behalf; specifications;or in the performance of your ongoing operations for b. Supervisory, inspection, architectural or the additional insured. engineering activities. However, the insurance afforded to such This exclusion applies even if the claims additional insured: against any insured allege negligence or other 1. Only applies to the extent permitted by law; wrongdoing in the supervision, hiring, and employment, training or monitoring of others 2. Will not be broader than that which you are by that insured, if the "occurrence" which required by the contract or agreement to caused the "bodily injury" or "property provide for such additional insured. damage", or the offense which caused the A person's or organization's status as an "personal and advertising injury", involved the additional insured under this endorsement ends reindering of or the failure to render any when your operations for that additional insured professional architectural, engineering or are completed. surveying services. © Insurance Services Office, Inc., 2018 Page 1 of 2 CG 20 33 12 19 Policy Number: 9910853 Transaction Effective Date:04-24-2021 2. "Bodily injury" or "property damage" C. With respect to the insurance afforded to these occurring after: additional insureds, the following is added to a. All work, including materials, parts or Sectio III-Limits Of Insurance: equipment furnished in connection with The most we will pay on behalf of the additional such work, on the project (other than insured is the amount of insurance: service, maintenance or repairs) to be 1. Required by the contract or agreement you performed by or on behalf of the additional have entered into with the additional insured; insured(s) at the location of the covered or operations has been completed;or 2. Available under the applicable limits of b. That portion of "your work" out of which insurance; the injury or damage arises has been put to its intended use by any—person or whichever is less. organization other than another contractor This endorsement shall not increase the or subcontractor engaged in performing applicable limits of insurance. operations for a principal as a part of the same project. . I i . Page 2 of 2 © Insurance Services Office, Inc.; 2018 CG 20 3312 19 Policy Number:9910853 Transaction Effective Date:04-24-2021 oR ►® �►c • CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) �,� 9/20/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. ' • IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Carol Bertin Anchor Insurance and Surety, Inc PHONE FAX 1201 SW 12th Ave.Ste.500 (ac.No.Ext):503,-224-2500 (A/C,No):503-224-9830 Portland OR 97205 E-MAIL certificates@anchorias.com INSURER(S)AFFORDING COVERAGE NAIC N INSURERA:SAIF Corporation 36196 INSURED S&SSHEE-01 INSURER B S&S Sheetmetal Inc. INSURER c: 912 Antelope Road White City OR 97503 INSURERD: INSURER E: ItI { INSURER F: 1 COVERAGES CERTIFICATE NUMBER:921561122 I 'REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP Jo. WVD POLICY NUMBER (MMIDD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ ,• CLAIMS-MADE f I OCCUR DAMAGE TO RENTED PREMISES(Ea occurrence) $ , MED EXP(Any one person) $ - 1 PERSONAL&ADV INJURY $ GENt AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- JECT LOC PRODUCTS-COMP/OPAGG $ OTHER: • $ { AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT - $ (Ea accident) _ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY _AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY -AUTOS ONLY (Per accident) ' $ UMBRELLA LIAR OCCUR EACH OCCURRENCE _ $ _ EXCESS LIAB CLAIMS-MADE- AGGREGATE $ DED RETENTION$ I $ A WORKERS COMPENSATION 811929 10/1/2020 10/1/2021 X STATUTE ETH OR ' • AND EMPLOYERS'LIABILITY Y N ANYOFF ROPME BER TOR/PAEXCLUDED'?RTNEREXECUTIVE N/A E.L.EACH ACCIDENT $1,000,000 (Mandatory In NH) • E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 • • DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) ii City of Ashland HVAC 90 N.Mountain Ave.,Ashland,OR ( CERTIFICATE HOLDER ) CANCELLATION • - SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN • City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. 90 N.Mountain Ave. • Ashland OR 97520 AUTHORIZED REPRESENTATIVE USA . ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD www.saif.com ■ saiF : . . Carrier no: 20001 Endorsement no: WC000313 SAIF policy: 811929 S &S Sheetmetal Inc Waiver of Our Right to Recover from Others Endorsement We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Description: ALL OPERATIONS Contractor name: Persons and/or organizations with whom the insured-employer is required by written contract to waive subrogation rihts. This endorsement does not alter the rights of an injured workerto pursue recovery from another party or SAIF to receive a statutory share of recoveries by an injured worker, even from the party listed in the schedule. The premium charge for this endorsement is based•on one (1) percent of your manual premium. Effective date: October 01, 2020 This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. Countersigned September 17, 2020,at Salem, Oregon Kerry Barnett President and Chief Executive Officer • 400 High Street SE Salem,OR 97312 P:800.285.8525 F:503.373.8020 Pol PC1 E430B Lead lime Invitation to Clarifying Update Quote Quote Due Update Letter of. Company Name Bid Result Walk Through. Question Extention Received . Reminder Reequested/ Accepted Condolences Received: Coleman Creek Sent 24 Sep Not in Their Field No Show Office • Jahnke Sent 23 Sep DJA Left Message No Show 12-Oct 02-Nov _ 09-Nov Jeremy 29-Sep. Not Confirmed Johnson Controls Sent 23 Sep - No Show 12-Oct 02-Nov 09-Nov at this time Kimberly 30-Sep National,H&A Sent 23 Sep Confirmed Attended Requested 12-Oct 02-Nov 09-Nov Rick• 29-Sep Extention Crane Operator S&S H&A Sent 23 Sep Plans to Update Bid Attended N/A 04-Oct 2 Nov/ 09-Nov Earlier 3 Nov Will Not Attend 30-Sep - FORM#2 CITY OF ASHLAND INVITATION TO BID INTERMEDIATE PROCUREMENT Release date: Sep 23,2021 Requested by: David Arnold,Facility Maintenance Representative Tel: 541-552-2292 Fax: 541-552-2304 David.Amold@ashland.or.us Bids are due prior to: 2:00 PM,Tuesday October 19th 2021. Project name: Water Treatment Plant Heat Pump Replacement Location: 1400 Granit Street,Ashland,OR 97520 Bids may be faxed,emailed or hand delivered.Contractors shall submit bid on their company letterhead. Informal email bids and/or late bids will not be accepted. Terms or discounts which are conditioned upon payment within a certain time will not be considered for purposes of comparison of bids.The successful contractor will be required to enter into a contract with the City for the services and provide insurance certificates in their own name for General Liability,Automobile and Workers'Compensation.Subcontracting will not be permitted. SCOPE OF SERVICES The Facility Maintenance Department is requesting proposals for Removal and Replacement of the Existing Trane Package and firm prices for this service to be guaranteed from October 19,2021 to June 30,2022. Remove and Install New Package Please provide an official proposal on your company letterhead,includini the following information: 1. Removal of Existing Equipment 2.. Installation of New and Compatible Package 3. Set Up and Confirm Full Operational Status 4. New System must be BACnet Compatible 5. Parts must be Non-Proprietary 6. Project Will Require Crane to Access Equipment,Please Plan Accordingly ***Voluntary Walkthrough: 9 am Tuesday October 5th*" Due date and time for submitting quotes is 2:00 PM Tuesday October 19`h 2021.Late quotes will not be considered. If you have any questions and/or need additional information,please contact David Arnold at 541-552-2292. Thank you. Method of Award:ORS 279B.070 Intermediate Procurements.(4)If a contract is awarded,the contracting agency shall award the contract to the offeror whose quote or proposal will best serve the interests of the contracting agency,taking into.account price as well as considerations including,but not limited to,experience,expertise,product functionality,suitabilityfor a particular purpose and contractor responsibility under ORS 279B.110. Form#2—Intermediate Procurement,Invitation to Bid,Trade Services,Page 1 of 1, 11/23/2021 • Vropoortt National Heating&Air Conditioning,Inc. P.O.Box 379 Talent,Oregon 97540 (541)535-1687 (541)535-5248 fax Builders Board N 135158 National Heatine Sr MC,Inc is currently actively licensed with CCB PROPOSAL.SUMMED TO: PHONE: DATE: Ashland Water Treatment 541-552-2292 ( 10/26/2021 109 NAME. Dave Arnold Change out 15-ton package heat pump IOU LOCATION: david.amold@ashland.or.us 1400 Granite St.Ashland,OR 97520 WE HEREBY sU9borsPECIFCATIONS AND ESTIMATES FOR: 1-Trane 15-ton Package Heat Pump#WSH180E4ROD24Y1 10.6 EER 460volt 3phase BACnet capable(integration by others) Economizer with barometric dampers 54kw auxiliary heat strips New curb to sit on existing concrete pad • Crane(see note#3) Removal and disposal of existing equipment All materials for complete installation and start up Price:$29,620.00 Option: Same as above with the exception of:Trane 15-ton heat pump with epoxy coated condenser coils model#WSH180E4ROD4S72 Additional:$1,387.00 Includes a I-year parts and labor warranty for the Trane equipment acid on all material we supply&install. Note 1.No permit fees are included in this proposal.We will provide a commercial mechanical permit from the City of Ashland and bill those costs as an extra on the invoice. 2.We noticed that the aluminum lugs in the existing electrical b4 are corroded,and recommend that it be checked by a certified electrician and replaced if needed.Those costs are not included in this proposal. 3.The lower power line needs to be moved and the upper power lines need to be de-energized to allow crane to operate within its required clearances.This work needs to be done before arrival of crane. To be provided by others,not included. 4.Allow a minimum of 14 weeks lead time from order placementjfor equipment to be built and delivered. We cannot guarantee the delivery date. 5.Pricing is not guaranteed and if it is changed by the factory at time of order,that increase will be added to a new revised proposal. 6.No warranty on existing electrical circuits,ductwork or thermostat. IV**!avant hereby to furnish material and labor—complete in accordance with above specifications,for the sum of: Dollars$ See above:initial&circle price(s) !' 100%upon completion Payment to be mode as follows: All material is guaranteed m be as specified.All worn to be completed in a mudmlanhl a!manna Authorized ���� tdmg to standard pmctiea.Any alteration or deviation(chine specifications involving nim 21%{./1/�t J • co.will b*tomato!only upon written*niers.and mill become m cam charge over and above the Signature e_1 estimate.All agreements contingent upon rah a,accidents or delays beyond our control. Owner to easy vacand otherarcesnry tanaoece.Our enders are fully covered by Warlmen'a Compauallon !entrance. Note:This afoaosal may lie withdrawn by us if not accepted within 15 days ACCEPTANCE OF PROPOSAL—m.ieee pim,rpcirmviem and multi=eo,vi,faemgp ted no 6oe.ymmpted.Ye,UeWa6edto dee.nmhu'pwYed.Nmenl uia be macuwtlm.d awe.Laor roved ram, .am=oeba u"u.,mayk,,mtevehlrmwey a fro and edi. .coq am Novi co mit or alloy �.eGyi filed,Bill be p.ii Itm.ne,if.eia�tie u feet the Cont memwmw61e6t6enin Weep,=,i,r my e; i appob Ae.m,a aied,brad,a uis,d duo fee the meet deodhou tide euwocy s fm.it u eepe,ly apd d mdmaed b,• ,boa lWt Rabmiltmfnsh Iheownvofdo=Wilts gm:twin,alweL meed,small the pace Signature .PaHued u pend itfoldamtemchmrevably.prn est ifmyput of OW pdamm.:..mpsid for 30 dey,or mom mac wokucwpt.ted.emnihet mymare Aiop sire to Willops1 rosy owe co thr'AI i peal d,mevthe mum.4 andvuu.Calmer Inv-v.yee.ua,qu Nuied(len=s ba th6!slat without bear,adieu.elimtofaeIP.m.emrenim,6nuim ofpriacyor dmaceteim 'Date of Acceptance