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Home My WebLink About2021-145 PO 20200291-Amnd #1- Richard Stevens & Associates, Inc. psN` Purchase Order RAS �. CIT'. RECORDER Fiscal Year 2020 Page: 1 of: 1. $'REG4z�P`O B Ashland Parks Commission = ATTN: Accounts Payable Purchase L Ashlanda(OR 97520 Order# 20200291 T Phone: 541/552-2010 O Email: payable@ashland.or.us e(9 , / ✓ S C/O Parks Department E RICHARD STEVENS &ASSOCIATES, INC H Admin Office N 100 E MAIN ST I 340 South Pioneer D SUITE 0 P Ashland, OR 97520 O MEDFORD, OR 97501 T Phone: 541/488-5340 R o Fax: 541/488-5314 m1mE urri 31==v&-OD a mt_- -NE e:e_,= Eel 0;§!6:ely —@i ii iE7.E. - - Michael Black -.-_-_=-@-m9a-e•(e E#.le(e Oil ela1=EPRC=E3auIsj1lr=5ef aEci(E @1`41viri 3L6jEr'Aff-g'.- — 6Iv e jj le(a7@ ah> i(e 12/19/2019 5129 FOB ASHLAND OR/NET30 Parks Accounts Payable _ Land Use and Planning Services • 1 MODIFIED: Land use and planning services for annexation of tax 1.0 $19,600.0000 $19,600.00 lots 100 &200 into the City of Ashland. Personal Services Agreement($25,000.00 or less) Completion date: 06/30/2020 Pt cessed change order 09/27/20 Amendment No 1'. .c ►Oomptetiorf date extehded,to.June 302-6--2 Projecf Account: E-000742-999 $19,600.00 ***************GL SUMMARY*************** 123000-704200 $19,600.00 By: Date: w.- / Authorized . ature =domm - $19,600.00 FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM AsHLAND Request for a Change Order Name of Supplier)Contractor!Consultant: Richard Stevens&Associates Total amount of this contract amendment: Purchase Order Number:20200291 Title!Description: Planning Services for East Main properties $ 0 0 Per attached contract amendment Contract Amendment Original contract amount $ 100 %of original contract Total amount.of previous contract amendments %of original contract Amount of this contract amendment %of original contract TOTAL AMOUNT OE CONTRACT $ %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageousto the City o f Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the•unamended contract;b)Th a City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)'The amended contract does not have a Iota I term greater than allowed in the solicitation document, contractor approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment In the procurement documents,it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES • • NO - (If"NO",requires Council approval 1 Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or • COOPERATIVE PROCUREMENT,QRF or j'YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendmehts s$6,000. 0 "YES",the total amount of cumulative amendments 0"YES°,the total amount of original contract and ❑If"NO",amount exceeding authority requires <—25%of original contract amount or$250,000 cumulative amendments 5$100K for Goods&Services,5. Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees. Communication. ❑If'NO",amount exceeding authority requires 0 If"NO",amount exceeding authority requires Council 0 Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason: ❑ 'YES",cumulative amendments 5$35,000 El Exempt—Reason: ❑ If"NO",requires council approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services->$5,000 and<$100,000 0 'YES",the total amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services->$5,000 and<$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ "YES",the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount. 0 If"NO",amount exceeding authority requires 0 Obtain direction and written approval from City ❑If'NO°,amount exceeding authority requires Council approval.Attach cods of Council Administrator Council approval.Attach copy of Council Communication. 0 If applicable,attach copy of Council Communication Communication. 0 Exempt—Reason: ❑ Exempt—Reason: ❑ Exempt—Reason: • SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES",the total amount of original contract and cumulative amendments are ❑ Renewal of Intergovernmental Agreement:Terms modified In accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal Procurement. approved by City Attorney and department head affected by renewal and approved/signed ❑ 11°1%10",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach cony of Council Communication. - 0 If"NO",Council approval is required.Attach copy of Council Communication Project Number •7 4 2 Account Number a 2 3 0 o 0- 7 0 4 2 o o Account Number - • *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach ext ..ges if needed. Employee Signature: /a4-a-/�� Department Head Signature: _U Vit (Equal to or greater than$5,000) City Manager: (Equal to or greater than$25,000 or 1,0%) Funds appropriated for current fiscal year: YES /NO - Finance Director(Equal to or greater than$5,000) Date Comments: • - Form#10—Contract Amendment Approval Request Form,.Request fora Change Order,Page 1 of 1,4/23/2020 • AMENDMENT NO. 1 to PERSONAL SERVICES AGREEMENT between• THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and Richard Stevens&Associates, Inc, ("Contractor") for PERSONAL SERVICES • RECITALS A. The City and Contractor previously entered into a Personal Services Agreement effective December 13, 2019 (the "Agreement") to Contractor provide for land use planning services related to the annexation of T.39S-R.IE-S.1 I CB,Tax Lots 100&200 into the City of Ashland;and B. The City and Contractor wish to amend the Agreement to extend the term of the Agreement. • AGREEMENT NOW THEREFORE, in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Completion Date as follows,with strikeout wording deleted and underscored wording added: ®MPI: -Ti •lMt,t, "June 30,2020 June 3,0:2022 2, This Amendment No. I is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1,the terms and conditions of the Agreement remain in full force and effect. • Page I of 2: Amendment No. 1 to Personal Services Agreement i • . IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: CITY OF ASHLAND,OREGON Richard Stevens&Associates,Inc (CON RACTOR) B3CL y: By: . Printed Name: filam P 1 • ✓l eit-t- Printed Name: @,ta(' ( . 'J 'QJ73 Title: .Q21G,Q,G i?r` /1/4g-6/ Title: �f\ 3 Date: 7/.2-3/24 Date: 9 iz h... • • • I , Page 2 of 2: Amendment No. I to Personal Services Agreement Kariann Olson • _ From: Tara Kiewel Sent: Friday,September 24,2021 8:40 AM To: Kariann Olson Subject: Contract amendment attached Attachments: 20210923163107493.pdf;Legal Approval Richard Stevens and Associates PSA Amendment No.1.08.30.21.pdf Hi Kariann, I have a contract amendment for PO 20200291 to extend the date of the cont act. Legal has reviewed. et me know if you have any questions. Thank you Tara ria.xCeAve Administrative Analyst Ashland Parks&Recreation Commission 340 S. Pioneer St.,Ashland,OR 97520 Tel:541-552-2257 Fax 541-488-5314 www.ashlandparksandrec.org This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error,please contact me at 541-552-2257. Thank you. From:Sean Sullivan<sean.sullivan@ashland.or.us> Sent:Thursday,September 23, 2021 3:51 PM To:Tara Kiewel<tara.kiewel@ashland.or.us> Subject:Contract amendment attached Sean Sullivan, Business Operations Manager Ashland Parks& Recreation Commission (APRC) Direct Line: 541.552.2256 Cell:458.658.4147 Original Message From: do-not-reply-Parks-Office@ashland.or.us<do-not-reply-Parks-Office@ashland.or.us> Sent:Thursday,September 23, 2021 4:31 PM To:Sean Sullivan<sean.sullivan@ashland.or.us> Subject: Message from "ParksOffice" [EXTERNAL SENDER] This E-mail was sent from "ParksOffice" (MP C3003). Scan Date: 09.23.2021 16:31:07 (-0700) Queries to: do-not-reply-Parks-Office@ashland.or.us c 1