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Home My WebLink About2020-047 PO 20200183- Amnd #2- West Coast Pipeline LLC Wel Purchase Order, Fiscal Year 2020 Page: 1 of: 1 gr. 0MBE 4' ff•.ra B City of Ashland I NMCi1 T IF DTci�gFltul ATTN:Accounts Payable Purchase 1 Q L Ashland, OR 97520 Order# 202003 83 T Phone:541/552-2010 0 Email: payable@ashland.or.us r ` 1 V • H CIO Public Works Department E WEST COAST PIPELINE LLC I 51 Winburn Way N5924 UPTON RD p Ashland,OR 97520 O CENTRAL POINT, OR 97502 Phone:541/488-5347 R O Fax:541/488-6006 ffWimaivasi� w- 1 F.;41_,a,R_rij 11'- = .._ • _ Chance Mecalf DT:.]r,'a7de �- l IT'`i Ii r_�� _ 111�1s�i liT i=ice I t = i'r i ; -- — 09/26/2019 4961 FOB ASHLAND OR City Accounts Pa able Oak Street Water Replacement 1 MODIFIED: Description of Services: 1 - $346,462.5000 $346,462.50 Oak Street Waterline Replacement Contract Name: Public Improvement Contract For Oak Street Waterline Replacement Protect No.2018-32 Terms of Contract: Effective Date: 9/20/19 Completion Date: 11/22/19 Processed change order 10/30/2019 Completion date: 04/30/2020 Project Account: E-201832-999 2 ADDED: Processed change_order_04/2Z12Q20 1 $5,920.0000 $5,920.00 Per attached Contract Amendment No. 2 acid Contract Change Order No. 1 Project Account: E-201832-999 • GL SUMMARY 081800-704200 $352,382.50 C 7/2 Date: Authorized Signature {i1=LL : 352 382.50 • AMENDMENT NO.2 j to the PUBLIC IMPROVEMENT CONTRACT between THE CITY OF ASHLAND, an Oregon municipal corporation, erlty") -and WEST COAST PIPELINE,LLC, a domestic limited liability company, ("Contractor") for OAK STREET WATERLINE REPLACEMENT PROJECT NO.2018-32 • RECITALS • A. The City and Contractor previously entered into a Public Improvement Contract effective September 20, 2019 (the "Contract"), to provide for the installation,of approximately 2,628 linear feet of ductile iron pipe along Oak Street in the City of Ashland; and • B. The City and Contractor wish to amend the Contract to increase the compensation. AGREEMENT NOW THEREFORE,in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend Section 4,CONSIDERATION,of the Contract as follows, with strikeout wording' deleted and underscored wording added: , • 3. EFFECTIVE DATE AND DURATION: City agrees to pay Contractor,at the times and in the manner provided in the Contract Documents,the sum of$316,162.50$352,382.50 for performing the Work required by this Contract,including allowable expenses. This sum. cannot be modified except by Change Order approved in writing by the,City. Any progress payments to Contractor shall be made only in accordance with the scheule and the requirements as set forth in the Standard Terms and Conditions. 2. This Amendment No.2 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No.2,the terms and conditions of the Contract remain in full force and effect. • Page 1 of 2: Amendment No.2 to Public Improvement Contract • • ' , . . , . • • e_40 , . . TORN"#1.0 , . CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM A�H I 1 1 1s • j i • Request for a Change Order • Name of Supplier!Contractor!Consultant:west Coast Pipeline Total:amount•of this • contract�ainendthent: Purchase Order Number: 20200183 _ ; ,920:t1p • TINI Description:Oak Street Waterline Replacement $•5 D Per attached contract amendment Contract Amendment . ' • Original contract amount • $346,462,60 100 %of original contract Total amount of previous contract amendments . 0 eta of original contract Amount of this contract amendment 5,920.00 . 1.7 %of original contract • TOTAL AMOUNT OF CONTRACT $352,382.50 101.7 %of original contract - in accordance with OAR 137.047.0800:1)TheemendmentJs within the scope of procurement as described In the solidlatlon documents,Sole Source notice or approval of Special Procurement 2)The amendment Is necessary to comply with a change In law that affects performance of the contract.3)The amendment results from renegotiation of the terms end candfilons,Including the contract price,of a contract and the amendment Is advantageous lo the City of Ashland,subject to all of the foilouring coedifone:a)goods and services lobe provided under the amended contract are the same es the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the emended contract Is al least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the coil cilelton document, contractor approval of a Special Procurement.An amendment Is not wllhin the scope of the procuremenlif the City determines that flit had described the changes lobe made by the amendment in the procurement documents,it would likely have Increased competition or affected award of contrail. - Contract amendment Is within the scope of procurement; YES J NO (If"NO",requires Council approval iAttach cony of CC.) Sourcing Method: SMALL PROCUREMENT-Not exceeding$5,000 INVITATION TO BIO or COOPERATIVE PROCUREMENT,QRFor ID'YES',the total amount of contract and cumulative REQUEST FOR PROPOSAL gXEMPTION PURSUANT TO AMC 2,50 . amendments s 56,000. 17'YES',the total amount of cumulaTve amendments El'YES',the total amount of original contract and ❑IMO',amount exceeding aulhorityrequires s 25%of original contract amount or$250,000 , cumulative amendments 5$100K for Goods 6 Services, • Council approval./cilech copy of Council whichever Is less. 576K for Personal Services,<550K for Attorney Fees. • . Communication,' 0 i1110',°mount exceeding authority requires 0 If'NO;amountexceedinng authority requires Council " ❑Exempt—Reason: Council approvaLAttach copy ofCouncil ap rovat.AttachcopyofCouncilCommunicatfon, PERSONAL SERVICES(Direct Appointment) Communication, . I Exempt—Reason: r • El'YES',cumulative amendments 5535,000 0 Exempt—Reason: o IMO',requires council approval.(Attach JN3RRME01ATEPROCUREMENT • SOLE SOURCE EMERGENCY PROCUREMENT ' - Goods&Services.>$5,000 and<3100,000 El'YES',the total amount of cumulative amendments ❑Written Findings:Document the natured the - - personal Services•>35.000 and<$75,000 s25%of original contract amount or$250,000 emergency,Including necessity end circumstances O'YES',the total amount of cumulailve vrlrichievar is less, requiring the contract amendment amendments s 25%of original contract amount❑11 ❑If'N0`,amount exceeding authority requires Obtain direction end written approval from City 'No;amount exceeding authority requires Council Council approval.Attach copy of Council Administrator - • approval.Attach caav of Council Commanicalkn, Communication, ❑.If applicable,attach copy of Council Communication ❑Exempt—Reason: ❑Exempt—Reason: 0 Exempt—Reason: SPECIAL PROCUREMENT JNTERGOVERNMENTALAGREEMENT • ❑'YES',the total amount of original contract and cumulalve amendments are ❑ Renewal of intergovernmental Agreement;Terms modified in accordance with ininel within the amounl end terms Initially improved byCouncil asaSpecial agreement ORcost wNinot bomore than 26%greater than Initial agreement.Renewal Procurement approved by City Attorney and department head affected by renewal and approved/signed ❑ 11'N0',amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(8) Atladr coo/003undl Communication. 0 II'NO'Councils oval is required.Attach cony of Council Communication D 401>7o y�`ye•0 . Project Number 2018-32 .—__ Accoun 00 04200 Account Number - • • —'Expendiiure must he clea11r��ed to the appropriate a accooupl{�nuntbers(r metals to rolled the actual expenditures accurately.Attach extra pages ff needed. - Employee Signature:VO /1A0 t•��n�f tak.` 1�Partment Head Signature: i cAPdt.zoto • qua greater than 85,000 Cit Administrator: , f/L___ (Equal lhan ? 9r10%)) Funds appropriated for current fiscal year: NO .(� ( / 4 �,y0eptilyFinanceDirector(Equaltoormeatarthan$5,000) 'Date • Comments: Form 1110—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,1012112019 • u • • • • IN WITNESS WHEREOF the parties have caused this.Amendment No. 2 to be signed • in their respective names by their duly authorized representatives as of the dates set forth below: OF ASHLAND,OREGON WEST COAST PIPELINE,LLC • CITY (CONTRACTOR) By: By: ja. 1 I Printed Name: ,4 game/ Printed Name: M MAR k-A-e. A 91;,rk 1 Title: Z,,4,,,► Cr 9 Aol...,:,..A.J., -Title: b W v\Q,' • I Date: sl/2a f Roa. Date: 0\ b ....D I • _ + I • 1 1 1 • I f 1 • I 1 I • i • I. 1 1 II• I • 1 • • • • ff Page 2 of 2: Amendment No.2 to Public Improvement Contract - 1 I • 1 CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS - CONTRACT CHANGE ORDER NO. ll PROJECT: aft Waterline Replacement DATE: 04/08/20 _ LOCATION: o t amit PROJECT NO.:; 513no4§ CONTRACTOR: C o,r,t Pipelin You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: u Item No Description Quantity UnitI' ce Amount ,:. Item#1 Bid Item#5 (Rock Excavation) 19.6 $200 E$ 3,92.0„00 Item#2 Bid Item#10 (Bollards) 5 $400 1$ y000,00 I Item#3 - Item#4 0 Item#5 0 Total this Change Order 0 5,920.00 Previous Change Order F . Original Contract Total $ 3464402.50 Revised Contract Total $ 352,382.50 PERCENT CHANGE OF ORIGINAL CONTRACT 1.7% The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contrac will apply. Recommended By: / An �3 ° Project Manager Da e Approved By: Ls'19424 Zo 20 Public Works Director Date Accepted By: aOA`Lb Contractor D t ENGINEERING Tel:541-488-534720 - As l ,Main Stront Fax::800-3-29 �, Ashland,Oregon 97520 TTY:800-735-2900 twvw.ashland.or.us G:\pub-wrks\eng\20I8 Project Ycar52018-32 Oak St Waterline Replacement NV to Bear Crk\l.Admin\l.Accouuting12018-32 Oak St Waterline Replacment Accounting Worksheet and Payment Memo Template.xlsx