HomeMy WebLinkAbout2020-048 PO 20200403- US DOI - US Geological Survey • r
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Purchase Order
Fiscal Year 2020 Page: 1 of: 1
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B City of Ashland
L ATTN:Accounts Payable Purchase
Ashll and, OR 97520r-�
L Main Order# 20200403
A -
T Phone:541/552-2010
0 Email:payable@ashland.or.us
V H C/O Public Works Department
EUNITED STATES DOI-US GEOLOGICAL SURVEY I 51 Winburn Way
N PO BOX 71362 p Ashland, OR 97520
O PHILADELPHIA, PA 19176-1362 Phone: 541/488-5347
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T Fax:541/488-6006
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FORM#3
' CITY OF
A retii.t of fora Purchaset- ri:�tj 7
1 12 �'.� ASHLAND
•'EQUIISIITq®N Date of request: 0411512020
' Vendor Name United Slates DOI,US Geological Survey
Address,City,State,Zip PO Box 71362 Philadelphia,PA 19176-1362 •
Contact Name Andrew Kerslake
Telephone Number _
Email address kerslake onusgs.gov • !
SOURCING METHOD ,-
O gxemnt from Competitive Bidding 0 Emergency
❑ Reason for exemption: ❑ )nvitatton to Bid(Copies on file) ❑ Form 1113,Written findings and Authorization
. 0 AMC 2.60 Dale approved by Council: ❑ Wrillen quote or proposal attached
O Wrillen quote or proposal attached _(Attach copy of council communication) _Of council approval required,attach copy of CC) •
❑ Small Procurement ' • Cooperative Procurement -
�ess than$5.000
0 Request for Proposal (Copies on file) b Slate of Oregon
❑ Direct Award Date approved by Council: Contract#
_(Attach copy of council communication) Slate • -"
❑ Verbailyfrillen quote(s)or proposal(s) 0 of Washington i r/
Intermediate Procurement 0 Sole Source Contract II Al`:A•,�. Al/7
.,,
GOODS&SERVICES '❑ Applicable Form(115,6,7 or 00 Oilier government agency contract) Agency ,/1/4
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$5,000 to$100,000 0 Written quote or proposal attached #
❑,(3)Written quotes and solicitation attached ❑ Form 114Contract
, Personal Services$5K to$76K fntaraovera !! Agreement _- .
pERSONAL SERVICES ❑ Special Procurement
$5,000 to$75,000 • 0 Form 119,Request for Approval 1=1 Agency us Dept of interior
❑ Less than$35,000,by direct aDate original contract approved by Council:ppoinlmenl 0Written quote or proposal attached 09108109 (Date) •
• El_(3)Written proposals/written solicitation Date approved by Council:
I=1 Form 114, Personal Services$5K to$761( Valid unlit:_ __
(Dale) El(Attach copy of council communication)
Descriptibn of SERVICES , Total Cost
US Geological survey joint funding agreement for the gagin• g stations on the west and east forks of •
Ashland Creek. J
42 052.00FY2� '
$ I .
Item it Quantity- Unit Description of MATERIALS Uni .2
t Price Total Cost
• I I
0 Per attached quotelproposal C TOTAL COST
Expenditure must bechergadto the appropriate account numbers Mho financials foraged Me actualexporufirures accnm►sty.
Project Number _ Account Number 081500 , 604100 $ 28,034.66^ _._ _
Project Number __ _ Account Number 086100 - 605700 $ 14,017.33 — _•
Project Number -__ _ Account r;
T�•, United States_Department of the Interior
VI U.S.GEOLOGICAL SURVEY
Oregon Water Science Center
2130 SW 5th Avenue
Portland,OR 97201
htip://ormatenusgs.gov/
usgs.gov/
• April 13,2020
•
Paula Brown,Director of Public Works -
City of Ashland-Public Works Department
20 East Main Street
Ashland,Oregon 97520
Dear Ms.Brown,
The U.S.Geological Survey(USGS)and the City of Ashland collaboratively maintain the operation
of the three gages near Ashland,Oregon(West and East Fork Ashland Creeks and Bear Creek below
Ashland Creek(14353000, 14353500,4354200)).This letter and subsequent joint-funding
agreement(JFA)provide the mechanism to continue this relationship and collaboration in Federal
fiscal year(FFY)2020(October 1,2019 through September 30,2020).
The total cost to maintain these gages in FFY 2020 will be$66,750.The USGS will provide$24,698
of Cooperative Matching Funds and the City will provide$42,052.Enclosed is a signed original of '
our standard JFA for the project covering the period October 1,2019 through September 30,2020.
•
Station City of USGS Total
ID Station Name Ashland CMF Program
14353000 West Fork Ashland Creek nr Ashland, OR ( 14 01i7"" 8,232 $22,249 144rfsterLY
14353500 East Fork Ashland Creek nr Ashland,OR ( 4 017 8,232 $22,249
~lot
14354200 Bear Creek blw Ashland Creek nr Ashland,OR . 14.018 8,234 $22,252 km) r""rI
Totals $42,052 . $24,698 $66,750
Please sign and return one fully-executed original to Peter Koestner at pkoestner@usgs.gov.The
signed agreement is not a bill and no funds are required at this time;rather,the agreement is our
legal authority that permits the work to be done and authorizes USGS to accept funds.The USGS
Water Resources Cooperative Program operates under the authority of statute 43 USC 50,which
allows us to perform this work.The Oregon Water Science Center DUNS number is 137883463.
Federal law requires that we have a signed agreement to continue this work;therefore,please return
the signed agreement as soon as possible.If,for any reason,the agreement cannot be signed and •
returned in the near future,please contact Keith Overton at(503)251-3246 or email
koverton@usgs.gov to make alternative arrangements.
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This is a fixed cost agreement to be billed quarterly via Down Payment Request(automated Form
DI-1040).We can bill you on a specific date if that is more convenient relative to your fiscal year
planning and budgeting process.Please allow 30 days from the end of the billing period for issuance
of the bill,If you experience any problems with your invoice(s),please contact Peter Koestler at
(503)251-3261.
'The results"of all work under this agreement will be available for publication by USGS in
collaboration with the City.During the course of this jointly planned activity and•partnership,USGS
may provide unpublished USGS data or•information to your office for scientific peer and(or) •
courtesy review.Guidance concerning USGS's non-disclosurepolicy will be provided with any
review material and is further explained in USGS Fundamental Science Practices at
http://www,usgs.gov/fsp/.
. Sincerely,
JAMES, , '.Digitally signed byJAMES
,CRAMMOND
CRAMMOND ;' Date:2020.04.1310:2623-0T00'
• James D. Crammond
Center Director"
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Cc:To file, available upon request
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Form 9-1366 U.S.Department of the Interior Agreement#:20YFJFA00000031
(May 2018) • U.S.Geological Survey Customer#:6000000240
Joint Funding Agreement Project U:
FOR TIN#:93-6002117
Water Resource Investigations USGS DUNS#:137883463
•
Fixed Cost Agreement YES[X]NO[ ]
THIS AGREEMENT is entered into as of October 1,2019,by the U.S.GEOLOGICAL SURVEY,Oregon Water
Science Center,UNITED STATES DEPARTMENT OF THE INTERIOR,party of the first part,and the City of
Ashland-Public Works,party of the second part.
1.The parties hereto agree that subject to the availability of appropriations and in accordance with their respective
authorities there shall be maintained in cooperation the operation of the three gages near Ashland,Oregon(West and
East Fork Ashland Creeks and Bear Creek below Ashland Creek(14353000,14353500,4354200)),herein called the
program.The USGS legal authority is 43 USC 36C;43 USC 50,and 43 USC 50b. •
2.The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work
directly related to this program.2(b)include In-Kind-Services in the amount of$0.00
(a) $24,698 by the party of the first part during the period
October 1,2019 to September 30,2020
(b) $42,052 by the party of the second part during the period
October 1,2019 to September 30,2020
(c) Contributions are provided by the party of the first part through other USGS regional or national.programs,
In the amount of:$0
Description of the USGS regional/national program:N/A
(d) Additional or reduced amounts by each party during the above period or succeeding periods as may be
determined by mutual agreement and set forth in an exchange of letters between the parties.
(e) The performance period may be changed by mutual agreement and set forth in an exchange of letters
between the parties.
3.The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governing each party.
4.The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review
by an authorized representative of the party of the first part.
- 5.The areas to be included in the program shall be determined by mutual agreement between the parties hereto or.
their authorized representatives.The methods employed in the field and office shall be those adopted by the party of
the first part to insure the required standards of accuracy subject to modification by mutual agreement.
6.During the course of this program,all field and analytical work of either party pertaining to thislprogram shall be
open to the Inspection of the other party,and if the work is not being carried on in a mutually satisfactory manner,
either party may terminate this agreement upon 60 days written notice to the other party.
7.The original records resulting from this program will be deposited in the office of origin of those records.Upon
,request,copies of the original records will be provided to the office of the other party.
8.The maps,records or reports resulting from this program shall be,made available to the public as promptly as
possible.The maps,records or reports normally will be published by the party of the first part.However,the party of
the second part reserves the right to publish the results of this program,and if already published by the party of the
first part shall,upon request,be furnished by the party of the first part,at cost,impressions suitable for purposes of
reproduction similar to that for which the original copy was prepared.The maps,records or reports published by
either party shall contain a statement of the cooperative relations between the parties.The Parties acknowledge that
scientific information and data developed as a result of the Scope of Work(SOW)are subject to applicable USGS
review,approval,and release requirements,which are available on the USGS Fundamental Science Practices
website(httos:!/www2.usos.aovlfspl).
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Form 9-1366 U.S.Department of the Interior Agreement#:20YFJFA00000031
. (May 2018) U.S.Geological Survey Customer#:6000000240
• • Joint Funding Agreement Project#:
FOR TIN#:93-6002117
Water Resource Investigations USGS DUNS#:137883463
9.Billing for this agreement will be rendered quarterh. Invoices not paid within 60 days from the billing date will bear ,
Interest,Penalties,and Administrative cost at the annual rate pursuant the Debt Collection Act of 1982,(codified at
. 31 U.S.C.§3717)established by the U.S.Treasury.
USGS Technical Point of Contact Customer Technical Point of Contact
•
Name: Keith Overton Name: Paula Brown
Supervisory Hydrologist Data Chief Public Works Director
Address: 2130 SW 5th Avenue Address: 20 East Main Street
Portland,OR 97201 • Ashland,Oregon 97520
Telephone: (503)251-3246 - Telephone: (503)552-2411 •
Fax: (503)251-3470 Fax:
Email: .koverton@usgs.gov Email: paula.brown@ashland.or.us
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USGS Billing Point of Contact • Customer Billing Point of Contact
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Name: Andrew Kerslake Name: Tami DeMille Campos .
- Administrative Officer Administrative Analyst
Address: 2130 SW 5th'Avenue. Address: 20 East Main Street
Portland,QR 97201 Ashland,Oregon 97520 •
Telephone: (503)251-3253 - Telephone: (541)552-2420 f •
Fax: Fax: i
Email: kerslake@usgs.gov Email: ,tami.campos@ashiand.or.us
•
U.S.Geological Survey -
United States OWRD
Department of Interior
•Signature • Signatures
JAMES , DigrtaIIyargnedbyJAM -
CRAMMOND
CRAiMMOND Date:2020.04.,9,1ff1 Bye: Date:/'+�I/9Nti?+'?A
Name:James D.Crammond . Na PM4.1..C. eitat&J •
Title:Center Director `-, Title: PM s4 G 14,104.,e5 ,pit?—
By .,:-.'d,--"Z- Date: `y/?Z4oi° •
Name: Aarro.. 1414. ,•
Title: 2.016, C:4 f Yn.yk r`.
. By Date:
Name:
Title:
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-.&.,E.!_ A.t m.0040y with the rs GeoI 0 Suave
Meeting Date; Sepiextrbex•8 ''009
Department: h�r�� ° yv{.�/.x?�.m,�al}y,SYa Contact; Values.Olson,
' uDe part l.: Y•a , •u^x% la'4r • aortas Et'11Y14: 4,:us
" a�1axlCe ; o1sD ' asltland,dk us
Al?�xovai: • 1Viartira Bennett l , econ5ary Contact: Pieter Sanee
nn,,,,--11 13sthuated'Erne: Consent,Agenda
• Qx estZont
Wine CDUrtQIl 2 } 4. •
k�.ln"ovo ajointfundirrgcagreementwiill the US Geoiogioal Si.xvey.o o t
ongoing water data oolleotioxt program,vc�nlo1 requires the Gy olio half o •t>rruo the
annual Bost and authorize CA
the ty.Adrrrxrri iratox to sign:futuregreementr'7 e 48,2¢D
Staff eeommextdatio -
Sta>f�f'xeoo - _
uneuds that Vourroil approve .ioint funding agr ri rent wi
to continuo the oagoingwater data c4%lection Ingram a Ua Ceologiaal Survey
' total S48,2,40 annual cost a and ayF orize tlr:
'to pay one.iralt~ofthe
B•ae x•oiank
•
ation Su
The US Department of the interior,through:its U Geolo„cal Survey(USGS),continues to
• maintnira,and calibratb twd stream
wastewater d call ent'ptwO tr am gauglo cations n -Mud Creel; operate,
wastewater
rs e.a an annual x. Aftli gbat the
o taterins , o been in or one on bear Creek fmarate hndin
reflected: The Couuoil's approval c this xo Oban plane or many earsthe/joint unsling ,
gee t would allow
e costs canoe adequately
to smear this acid future annual agreexrrents as dng a agreement
costremain.within aw e
.,cor�straynfs, t1'Adiziirdsbatox
pp�oved budget
l3r'storX •
I4
Stream att inastatiogs were first inastalled the eVaria westforks ckeill(bland Creek In September
'
01'1924- The Vest Odious�verQitable crossings witha sad.I gondola evspended carder'the ca'b(e. Prom -
this cable oar, technician would easiuc the depth and vo • oa stream at."(foot` to •
xvu
aoxoSS the or'eeiGSvidt , Tilts pXorseduXry was only done orae•year. ls
The gable crossings havqknee been replaced•vitt voaztinuous data coXlector's whichimpsmit gator I
flow"da ta'every 15 mite,s. xha theta shiand gauging*Iola are part of the USC3Srs�l'ational.
• • Sireart�tlaw'.Xnfaxmation,�xogt�arzl Nat?) �
• Oration lovv.haxax83 oaPxoo an )Wh ohh�as about 4,780
gauges w 'about 94 ot'•thesepra�vin •g water qua Wed stream augos nationwide, In
weA as water fovr information; The Ashland'stations rovide only_
aktaolted as bi6its pd�ta�'itIi iron as
.4,)3,hail C. T'hesiata Is available online•a der quantity'it data lathe t8rxrrat
' `ww'•waterdata usgs.,gov/ar/,nwisundert ie real-time(iota far;' S 'Absite t
1181,38.143536 DO �Vestexl<.e�shlarrrl Creek
'' 'SG,S 14.3500-Apt.Foxdc.A,shland Om*
USW X43542QD-Boar eele i
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