HomeMy WebLinkAbout2020-049 PO 20200411- Cutting Edge Restoration Purchase Order
1111,..1
/M Fiscal Year 2020 Page: 1 of: 1
BCity of Ashland toDie-Z.101_0 )1g,�
L ATTN:Accounts Payable 20 E. Main Purchase
L
Ashland, OR 97520 Order# 20200411
T _Phone: 541/552-2010
0 Email:payable@ashland.or.us
•
•
V H C/O Public Works Department
E CUTTING EDGE RESTORATION I 51 Winburn Way
N 267 OAK CREST WAY p Ashland, OR 97520
O MEDFORD, OR 97501 TO Fax 541/488-5347
41 488-5 47
R
t=i-ul).681 _V Y=Ft=) )@-
541 776-8507 Paula Brown
sf f � [=); :�' f( lE 1sT [ 1-ule-i-�=_� �3.)1,}i lit 1?:�`t6rr -)e,EF- - —_ �-rr •tc) IST i
e _
04/28/2020 888 FOB ASHLAND OR/NET30 Cit Accounts Pa able
i-.3€ -t—" r SH§flu.7a�� �j �i�i:- -= - z — [,i� a3 �V -=— 7l t£c7F CW
Annual Cleaning of Awnings
1 Annual cleaning of awnings at City Hall.and Community 1 $1,998.0000 $1,998.00
Development buildings.
Goods and•Services Agreement(Less than$25,000) ; a
Completion date: 05/31/2020
Project Account:
***************GL SUMMARY***************,
082400-704100 $1,998.00
•
I -
By: 644/P(2 - Date:
Authorizenature = $1,998.00
Z,5St
FORM #3 5 y CITY OF
A request f®r a Purchase Order ,e 7e Q /
ASHLAND
REQUISITION Date of request: 04/20/200..:,
Vendor Name CuttingEdge Restoration
Address,City,State,Zip 804 W. 12th Street Medford,OR 97501
Contact Name David Geigle
Telephone Number 541-326-6131
Email address
heavensdoor7 aRicloud.com
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption:_ ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization
❑ AMC 2.50 Date approved by Council: - ❑ Written quote or proposal attached
❑ Written quote or proposal attached _(Attach copy of council communication) _(If council approval required,attach copy of CC)
❑ Small Procurement Cooperative Procurement
Less than$5,000 ❑ Request for Proposal (Copies on file) 0 State of Oregon
❑■ Direct Award Date approved by Council: Contract#_
0Verbal/Written quote(s)or proposal(s) —(Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract#
GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract
$5,000 to$100,000 0 Written quote or proposal attached Agency
❑ (3)Written quotes and solicitation attached 0 Form#4, Personal Services$5K to$75K Contract#
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to$75,000 0 Form#9,Request for Approval ❑ Agency
❑ Less than$35,000,by direct appointment 0 Written quote or proposal attached Date original contract approved by Council:
❑ (3)Written proposals/written solicitation Date approved by Council: (Date)
❑ Form#4, Personal Services$5K to$75K Valid until: _ __(Date) —(Attach copy of council communication)
Description of SERVICES Total Cost
=4
Annual cleaning of awnings at City Hall and Community Development building. $ 1,998 00 `�
Item# Quantity Unit Description of MATERIALS Unit Price Total Cost
::TOTAL iCOST
D Per attached quotelproposal $
Project Number Account Number 0 8 2 4 0 0.7 0 4 1 0 0 $_,_ _ ?,9 9 s ,0 0 ,, ,
Project Number - _ _ Account Number - $_,_ _ _,_ _ _-_
Project Number -_ _ _ Account Number - $_,- - -3_ _ _•_
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support-Yes/No
By signing this requisition form,I certify that the City's public contracting requirements have been satisfied.
Employee:ki�UVW INN1Q:C Department Head: /4714-70.36
(Equal to or greater than$5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than$25,000)
Funds appropriated for current fiscal year: YES / NO
Deputy Finance Director-(Equal to or greater than$5,000) Date
Comments:
Form#3-Requisition
GOODS AND SERVICES AGREEMENT (LESS THAN$25,000)
PROVIDER: Cutting Edge Restoration
CITY OF PROVIDER'S CONTACT: David Geigle
ASHLAND
20 East Main Street ADDRESS: 804 W. 12th Street
Ashland,Oregon 97520 Medford, OR 97501
Telephone: 541/488-5587 PHONE: 541-326-6131
Fax: 541/488-6006
This Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an
Oregon municipal corporation (hereinafter "City") and Cutting Edge Restoration, (an assumed business name)
("hereinafter"Provider"), for Annual cleaning of awnings at City Hall and Community Development building.
1. PROVIDER'S OBLIGATIONS
1.1 Provide Annual cleaning of awnings at City Hall and Community Development building as set forth in
the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein.
Provider expressly acknowledges that time is of the essence of any completion date set forth in the
SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized
except in the same manner as herein provided for authority to exceed the maximum compensation. The
services defined and described in the"SUPPORTING DOCUMENTS" shall hereinafter be collectively
referred to as "Work."
1.2 Provider shall obtain and maintain during the,term of this Agreement and until City's final acceptance
of all Work received hereunder, a policy or policies of liability insurance including commercial general
liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two
million dollars)per occurrence for Bodily Injury and Property Damage.
1.2.1 The insurance required in this Article shall include the following coverages:
• Comprehensive General or Commercial General Liability, including personal injury,
contractual liability, and products/completed operations coverage; and
• Automobile Liability.
1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and
shall:
• Name as additional insured "the City of Ashland, Oregon, its officers, agents and
employees" with respect to claims arising out of the provision of Work under this
Agreement;
• Apply to each named and additional named insured as though a separate policy had been
issued to each,provided that the policy limits shall not be increased thereby;
• Apply as primary coverage for each additional named insured except to the extent that two
or more such policies are intended to "layer" coverage and, taken together, they provide
total coverage from the first dollar of liability;
• Provider shall immediately notify the City of any change in insurance coverage
• Provider shall supply an endorsement naming the City, its officers, employees and agents
as additional insureds by the Effective Date of this Agreement;.and
• Be evidenced by a certificate or certificates of such insurance approved by the City.
Page 1 of 6: Agreement between the City of Ashland and Cutting Edge Restoration
1.3 Provider shall,at its own expense,maintain Worker's Compensation insurance in compliance with ORS
656.017, which requires subject employers to provide workers' compensation coverage for all of its
subject workers.
1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status,
familial status or domestic partnership, national origin, age, mental or physical disability, sexual
orientation, gender identity or source of income, suffer discrimination in the performance of this
Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of
federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees
not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned
business, a business that a service-disabled veteran owns or an emerging small business enterprise
certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110.
1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be
performed under a subcontract, including procurements of materials or leases of equipment, each
potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under
this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws.
1.6 Living Wage Requirements: If the amount of this Agreement is $21,507.75 or more, Provider is
required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined
in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who
performs 50% or more of the Work under this Agreement. Provider is also required to post the notice
attached hereto as "Exhibit A"predominantly in areas where it will be seen by all employees.
2. CITY'S OBLIGATIONS
2.1 City shall pay Provider the sum of$1,998.00 as provided herein as full compensation for the Work as
specified in the SUPPORTING DOCUMENTS.
2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed
the sum of$1,998.00 without express, written approval from the City official whose signature appears
below, or such official's successor in office. Provider expressly acknowledges that no other person has
authority to order or authorize additional Work which would cause this maximum sum to be exceeded
and that any authorization from the responsible official must be in writing. Provider further
acknowledges that any Work delivered or expenses incurred without authorization as provided herein is
done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement.
3. GENERAL PROVISIONS
3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from
Provider and is free to procure similar types of goods and services from other providers in its sole
discretion.
3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose.
3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability
insurance,paid leave, and retirement.
3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject
matter hereof. It supersedes all prioragreements,negotiations, and representations between the parties,
whether written or oral.
Page 2 of 6: Agreement between the City of Ashland and Cutting Edge Restoration
•
3.5 This Agreement may be amended only by written instrument executed with the same formalities as this
Agreement.
3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement:
ORS 279B.220, 279B.230 and 279B.235.
3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws
principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the
Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court,
in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party
expressly waives any and all rights to maintain an action under this Agreement in any other venue, and
expressly consents that, upon_motion of the other party, any case may be dismissed or its venue
transferred, as appropriate, so as to effectuate this choice of venue.
3.8 Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents
from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of
any nature resulting from, arising out of, or relating to the activities of Provider or its officers,
employees, contractors, or agents under this Agreement.
3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance
caused by acts of God,strikes, lockouts, accidents,or other events beyond the control of the other or the
other's officers, employees or agents.
3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable,
such provision shall not affect the other provisions, but such unenforceable provision shall be deemed
modified to the extent necessary to render it enforceable, preserving tothe fullest extent permitted the
intent of Provider and the City set forth in this Agreement.
3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the
Goods.Provider is responsible and liable for loss or damage until final inspection and acceptance of the
Goods by the City. Provider remains liable for latent defects, fraud, and warranties.
3.12 The City may inspect and test the Goods. The City may reject non-conforming Goods:and require
Provider to correct them without charge or deliver them at a reduced price, as negotiated. If Provider
does not cure any defects within a reasonable time, the City may reject the Goods and cancel this
Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its
rights under the Uniform Commercial Code, ORS Chapter 72 (UCC).
3.13 Provider represents and warrants that the Goods are new, current, and fully warranted by the
manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from
defects in labor,material and manufacture.Provider shall transfer all warranties to the City.
4. SUPPORTING DOCUMENTS
The following documents are,by this reference,expressly incorporated in this Agreement,and are collectively
referred to in this Agreement as the "SUPPORTING DOCUMENTS:"
• The Provider's complete written Estimate dated 4/1/20.
Page 3 of 6: Agreement between the City of Ashland and Cutting Edge Restoration
•
5. REMEDIES
5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the
remedies available to it under this Agreement and at law or in equity, including, but not limited to:
5.1.1 Termination of this Agreement;
5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled
completion dates or any Work that have been delivered inadequately or defectively;
5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or
injunctive relief;
5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue
any remedy or remedies singly, collectively, successively or in any order whatsoever.
5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or
for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay
immediately any excess to City upon written demand provided.
6. TERM AND TERMINATION
6.1 Term
This Agreement shall be effective from the date of execution on behalf of the City as set forth below
(the "Effective Date") and shall continue in full force and effect until May 31, 2020, unless sooner
terminated as provided in Subsection 6.2.
6.2 Termination
6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time.
6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement
for any reason deemed appropriate in its sole discretion.
6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior
written notice if the cause is not cured within that fourteen (14) day period after written notice.
Such termination is in addition to and not in lieu of any other remedy at law or equity.
7. NOTICE
Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in
writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or
by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the
address set forth below:
If to the City:
City of Ashland—Public Works Department
Attn: Kaylea Kathol
20 E. Main Street
Ashland, Oregon 97520
Phone: (541)488-5587
With a copy to:
City of Ashland—Legal Department
20 E. Main Street
Ashland, OR 97520
Phone: (541) 488-5350
If to Provider:
Cutting Edge Restoration
Page 4 of 6: Agreement between the City of Ashland and Cutting Edge Restoration
•
Attn: David Geigle
804 W. 12th Street
Medford, OR 97501
8. WAIVER OF BREACH
One or more waivers or failures to.object by either party to the other's breach of any provision,term,condition,
or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether
or not of the same nature.
9. PROVIDER'S COMPLIANCE WITH TAX LAWS
9.1 Provider represents and warrants to the City that:
9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply
with:
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS
chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to
Provider; and
(iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of
the foregoing tax laws or provisions.
9.1.2 Provider, for a period of no fewer than six(6) calendar years preceding the Effective Date of this
Agreement, has faithfully complied with:
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS
chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to
Provider; and
(iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of
the foregoing tax laws or provisions.
9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any
political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further,
any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of
this Agreement. Any material breach of this Agreement shall entitle the City to terminate this
Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity.
IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names
by their duly authorized representatives as of the dates set forth below.
Page 5 of 6: Agreement between the City of Ashland and Cutting Edge Restoration
CITY OF ASHLAND: CUTTI EDG_ RE 1/1 ORATI O ► •' I VIDER):
By: By: !
Signature Signature
C
DD Printed Name Printed Name
k/3G[G Gtld✓ttfJ l7l�L&fir QLti - - qiii2A—tv
Title Title
p 1,1.¢02 Zv Zo 2-Z Z c.�
Date l Date
(W-9 is to be submitted with this signed Agreement)
Purchase Order No. -(10/
Page 6 of 6: Agreement between the City of Ashland and Cutting Edge Restoration
r
Estimate City of Ashland Awnings 04/01/2020
Cutting Edge Restoration
David Geigle
General Contractor
CCB Lic#194900
Ph# (541)326-6131
Kaylea Kathol, Project Manager
City of Ashland-Public Works/Engineering
51 Winburn Way, Ashland Or 97520
C:(541)331-1144 0:(541)552-2419
Scope of Work: I hereby propose to furnish all the materials and perform the labor
necessary for the completion of the following:
(1) Clean all awnings, top and bottom, in front of the Ashland City Hall building
(2) Rinse off the windows and surrounding area
(3) Clean the awnings at the City of Ashland Police Sub Hub
(4) Rinse off the windows and surrounding area
(5) Clean the awnings at the Community Development Building
Note: Cleaning will consist of soft brush washing and light pressure washing. All the
water drains will be bagged to protect water ways. Cutting Edge Restoration will
provide bark bags and protection for the storm catch basins in the above designated
work areas and will remove them upon the completion of work. Also the side walks in
the work areas will be coned to insure safety. Cleaning will be done in the early
morning hours when pedestrian traffic in minimal. Available start date is Thursday, April.
23rd, 2020 and will take one day. All the work will be performed in a safe, timely and
substantial workmanlike manner for the sum of:
Time, Labor and Materials: $1,998.00
Due on Completion: $1,998.00
Respectfully Submitted, David Geigle, Cutting Edge Restoration