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HomeMy WebLinkAbout2021-147 PO 20200415- Carollo Engineers, Inc. Frel Purchase Order ,i _ Fiscal Year 2020• Page: 1 of: 1 -i {T,i<<J l�IredT lirl�l i�l `iot7Vi1-1 B, City of Ashland ATTN:Accounts Payable 20 E. Main Purchase 2020041 5 Ashland, OR 97520 Order# • T Phone:541/552-2010 O Email: payable@ashiand.or.us • ✓ H CIO Public Works Department E CAROLLO ENGINEERS, INC l 51 Winburn Way PO BOX 30836 p Ashland, OR 97620 SALT LAKE CITY, UT 84130-0835 Phone:541/488-6347 - R O Fax:541/488-6006 Pa a Brow C c� g_r UI ul jFi7F_= 1y7'v i�]117Pt= 0, 30/2020 8s ��----=--- - FOB ASHLAND OR/kE 30 Cit Accounts Pa able z_ L a& - WWTP Disinfection System 1 MODIFIED: WWTP Disinfection System Upgrade Project 1.0 $145,662.00 $145,662.00 Personal Services Agreement(Greater than$25,000) Completion date: 05/31/2021 • • Processed change'order 04/15/2021 Completion date has been extended to December 31,2021 Project Account: E-201925-999 Project Account: E-201926-999 GL SUMMARY*************** 086100-704200 $116,629.60 • 086300-704200 $29,132.40 . 1 • • • • • By: ./../ Date: A orized Signature (:11►0Eli ti I - = 145 662.00 N. _ FORM#10 . CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request fora Change Order / _. Name of Supplier I Contractor I Consultant: Carob Engineers,Ino. ppTotal::On.MO.of:this.::::• :.:' ::..,• . Purchase Order Number:20200416 Ct)t1tYaCt amendment datechan e.onl Title l Description:WWTp Dlsinrocaon System Upgrade Project ... '.:...:::•..:.:, y:. . © Per attached contract amendment I Contract Amendment ....... . . OriginaLconlract amount $ 100 %of original contract Total amount of previous contract amendments %of original contract Amount of this contract amendment • %of original contract • TOTAL AMOUNT OF CONTRACT $ %of original contract in accordance with OAR 137-047-0800:1)The amendment is within the scone of procurement as described In the solicitation documents,Sale Source nonce or approval of Special Procurement.2)The amendment Is necessary to comply with a change In law(hal affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contractprice,of a contract and the amendment Is advantageous to the Cityof Ashland,subject to all of the following conditions:e)goods and services lobe • provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines(hal,with all things considered,the amended contract Is at least as favorable to the City as the unamended contract;c)The amended contract does not have a tote i term greeter than allowed In(he solicitation document, contractor approval of a Special Procurement.An amendment{spot within the scone of the procurement If the City determines bill It had described the changes to be made by the amendment in the procurement documents,It would likely have increased competition or affected award of contract Contract amendment Is within the scope of procurement: YES NO (if"NO'',requires Council approval!Attach cony of CC,) Sourciing Method; ' SMALL PROCUREMENT—Not exceed inn$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES',the total amount of contract and cumulative REQUEST FOR PROPOSAL XEMPTION PURSUANT TO AMC 2.50 amendments s$8,000. lit `YES',the total amount of cumulative amendments DI'YES',the total amount of odglnal contract and ❑If'N0',amount exceeding authority requires s 25%of original contract amount or$260,000 cumulative amendments s$100K for Goods&Services,s Council approval.Attach cony of Council whichever Is less. $75K for Personal Services,<$60K for Mornay Fees. Communication, ❑If'NO',amount exceeding authority requires ❑!ENO',amount exceeding authority requires Council ❑ Exempt—Reason: Council approval.Mach copy of Council approvatAllach copy of Council Communication, PERSONAL SERVICES(Direct Annolntmonl) Communication, 0 Exempt—Reason: ❑ 'YES',cumulative amendments s$35,000 0 Exempt—Reason: ❑ if"NO",requires council approval.(Attach CC) , INTERMEDIATE PROCUREMENT SOLE SOURCE pMEROENCY PROCUREMENT . Goods&Services•>$5.000 and<$100,000 ❑ 'YES',the total amount of cumulative amendments LI Written Findings:Document the nature of the personal Services->86.000 and<576,000 s 25%of original contract amount or$250,000 emergency,Including necessity and circumstances ❑'YES',the total amount of cumulative • whichever Is less. requiring the contract amendment amendments s 25%of original contract amount LI It'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City ❑If'NO',amount exceeding authority requires Council approval.Mach copy of Council Adminislrator Council approval.Attach copy of Council Communication,. ❑ If applicable,attach copy of Council Communication Communication, ❑ Exempt—Reason: '❑Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES°,the total amount of original contract and cumulative amendments ere 0 Renewal of intergovernmental Agreement:Terms modified in accordance with initial within the amount and terms Initially approved by Council as a Special agreement OR cost will not be more than 26%greater than initial agreement.Renewal Procurement. approved by City Attorney and department head affected by renewal and approvedlslgned ❑ If'NO',amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(8) Attach cry otCou0cil Coggnunicalioa. ❑ If'NO',Council approval Is required.Attach copy of%ancf Communication Project Number •_ Account Number • Account Number • 'Expenditure must be cher ed to the appropriate account numbers for the financials to reflect The add&expenditures accurately. Attach extra pages if needed. r Employee Signature./ ���� }? Department Head Signet ` /II ia J2 2 j' \ �t3, .� , . or the 55,00011 Cit ins; ttg ,�/J� /0", al( or greater than$25,000 or 10%) Funds appropriated for current fiscal year: 0 . Finance Directo (Equa to oro••ter Ih'n$ ,000) Date Conimenfs: . • . Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,4/2312020 i i _ , AMENDMENT NO. 1 to PERSONAL SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and Carollo Engineers,Inc., ("Contractor") for WWTP DISINFECTION SYSTEM UPGRADE PROJECT RECITALS A. The City and Contractor previously entered into a Personal Services Agreement effective April 27,. 2020 (the "Agreement") to Contractor provide on call general engineering services for the Ashland Airport; and B. The City and Contractor wish to amend the Agreement to extend the term of the Agreement. AGREEMENT NOW THEREFORE, in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Completion Date as follows,with strikeout wording deleted and underscored wording added: COMPLETION DATE: May 31, 2021 December 31, 2021 2. This Amendment No. 1 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1,the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: Page 1 of 2: Amendment No. 1 to Personal Services Agreement CITY OF ASHLAND, OREGON CAROLLO ENGINEERS INC. (CONTRACTOR) By: By: . /47,f' Printed Name: not<�i��t2y Printed Name: Dan E. Laffitte, P.E. Title: 0urA..4 c_ \Apa-rs Duiri—ram Title: Associate Vice President Date: 4(1g202-( Date: April 12, 2021 Page 2 of 2: Amendment No. 1 to Personal Services Agreement