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Home My WebLink About2021-148 PO 20200458 AMND #1 -Doolittle Construction LLC •. hLuOR- Liptzn .Purchase Order • Oa • Fiscal Year 2020 • Page: 1 of: 1 ;It li .,_0J B City of Ashland • L ATTN:Accounts Payable purchase 20 E, Main Ashland, OR 97624 Order// 20200458 T Phone:641/662-2010 • O Email: payable@ashland.or,us -- 5V HCIO Public Works Department E DOOLITTLE CONSTRUCTION LLC I 51 Winburn Way 1900 118TH AVE SE p Ashland, OR 97520 • 0 BELLEVUE,WA 98005 Phone: 541/488-5347 R T Fax:641/488-6008 �LI �rCi�llj :6 a c) 1s4i6L17° :IeiEt�li�� .lci il! 1 F,SWI I I Fleur r'n -• 08/23 2020 6466 C ACCO_ is ': :b e :- 2020 Street Slurry Seal 1 2020 Street Slurry Seal 1,0 $312,712.23 $312,712.23 Public Improvement Contract for Project No. 000763 2020 Street • Slurry Seal • Completion date: September 30, 2020 • Processed a change order 09/29/2020 Amendment No. 1 Completion date extended to June 30, 2021 Project Account: • 2 Processed changge order 03/26/2021 1.0 $6,000.00 $6,000.00 Amendment No.2 and vendor's asphalt price Increase letter dated 03/24/2021 • Project Account: 3 ADDED: Processed change order 06/21/2021 1.0 $3,177.20 $3,177.20 Price increase and compleion date extended to 10/31/2021 • Project Account: . . i . ***************GL SUMMARY*******AA**AAAA 081200-602400 $320,889.43 • - _, i • • • • _= --- • JAL Date: s-5/7-i -d"-/ A,thori ed Signature ,fit ] -_ T .320 889.43 1 d . 1 ( 1 . roR1V1#10 CITY OF CONTRACT AMENDMENT APPRO'llA1l.REQUEST FORM AsHLAND Request for a Change Order , Name of supplier!Contractor)Consultant: 13001800annauucnon �'ptpl;amolt ))t of tl>Is;;';'•;•;ti ; -og))ttact atpendmetit: :; :*:,i; Purchase Order Number:20200455 i;;.••:i- ` ".:'.''r-''r"'". .. ,;ii;:i \S:^. :( •:.,,. `.:'.r.:•..:.. t5:i . =3'17.720.;; ;; <%:::'. :sl; Title!Description:2020060ot Cluny soul ;::1777 ,'..-4, ?.. ;•`'.' • J Per attached contract amendment . :I . °-, �`• ?,t;ii Contract Amendment . • • Original contract amount $312,712.23 100 %of original contract Total amount of previous contract amendments ' $5,000.00 .016 %of original contract Amount of this contract amendment $9,177.20 .010 %of original contract TOTAL AMOUNT OF CONTRACT $320,809.45 100.020 'of original contract In accordenco ugh OAR 137-047.0000:1)The entendmentIs within the cape of procurement as described In the solicitation documents,Sole Source notice orapprovat of Special Procurement.2)The amendment Is necessary locomply with a change in law that affects performance of the conlrecl.3)Tire amendment results from fe negotiation of the terms end conditions,Includinggrocontractpace,ofacontractendiheamendmentIsadvantageoustotheCityoiAshland,subjecttoelof the follontngcondilions:e)goods and smokes tobe provided under the emended conlrraclere the some as Ute goods end smokes to be provided under the unamondedcontract;b)The City determines Mte1,with all thingsconsidored,the amended content Is et least as favorable to the City as the unamended contract;cif he amended contract does not have a total loan greater than allowed M thesolcitetbn document, contract or approval of a epeciatProcuremenl.An amendment Isnot rsi(hinthe aeon ofOro procurement IflhoCllydeternilnes thatifithad described the changes(obuinedaby the amendment In the procurementdocunients,Itwoui t Ilkey have Increased competition or affected award of contract contract amendment le within the scope of proouremenl: YES m _NO (ll"NO",requires Connell approval IAttach cony of CC.) Sourcing Method: - • SMALL PROCUREMENT—Not exceed ina 36.000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or • ❑"YES',tho total amount of contract end cumulative d F U S !; 'El'a S:_ pXE Milian PURSUANT To AMC 2,50 i - amendments s$6,000. a 'YES',the total amount of cumulative amendments EI'YES',the total nnmuntof original contract and ❑U'ND',amount exceeding authority requires 326%oloriginal contract amount or$250,000 cumulative anrendmontss$10OKfor Goads aServices,s Council approval.Attach cow ofCouncil whichever Is loss. 576K lot Personal Services,<$6OKforAttomoy Foes. Communicallon, CI If'NO,amount exceeding authority requires Li WHO*,amount exceeding authority requires Council • Et Exempt—Reason: .Council approval.Attach cane of Council appcoral.Attacal coat/of Council Communication. PERSONAL SERVICES(Wool Anno nlment) Communication. ❑ Exempt—Reason; b'YES,cumulative amendments S$35,000 ElExempl Reason: CI if'NO,requime council approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE. EMERGENCY PROCUREMENT Goode S Services.0.36000 and 4 S100.000, ❑ 'YES',the total amauntof cumulative amendments Q Written Fndings:Document the nature of the personal Seryloos.>$0000and 4S76000 - S 26%of original contract sweater$250,000 emergency,Including necessity end circumstances I! ❑`YES',the total amount of cumulative whtchoverIs less. requiring the contract amendment unrenrimenis 25%of original contract nmounL ❑WNW,anwuntexceeding authority requites Et Obtain direction end written approval front City 0 lr'NO`,amount exceeding authority requires Council approval,Attach cony of Connell Admfaislrator Council approval Man copy of Council Communloation, 0 Ii applicable,attach copy of Council Communication • Co muniondon, 0 Exempt—Roam El Exempt—Ronson; ❑ Exempt—Reason; SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"VES',the total amount of original contract and cumulatea amendments ere ❑ Renewal of lntergovernasentai Agreement;Terms modtflod in novordunce ml Its latItal v.iOrin thBonsount and terms initially apprunedtiy Council nsa Special agreement°Rcostwill not bemore than26%greater than initial agreement.Renewal Procurement. approved by City Attorney and department hoed effected by renewal end approvadfsignad 0 Ii'NO`,amount exceeding auurmityrequires Councilapproval. by City Administrator.AMC 2,28.046(B) ttiachcopvof CpuntllCQrnmunlcetIQg. ❑ IPSO`,Council approval Isrequlred.Attach cgpy of Con Commgnlcajon Protect Number ., .. Account Number Account Number e a 1 2 0 0. 0 0 2 4 0 0 'Expenditure must be charged to fie appropriate account numbers forth°lhtanglels torelloot the actual expenditures mutat* Mach extra pages((needed. Employee Signature:kW I)e e'W-" epartmeltt Head Signature: 1.61_1a!to orpraaforthan$6,000) City Ad .nls •icor: �� E. Ito or reatorNien$25,OODar1O%) Funds appropriated for current fiscal year:jY S/!` NO .��._ .// 'If nanc: ,treater guano greater"an 6,g ) , Date • Comments: • Form#10—Contract Amendment Approval Request Form,Request fora Change Order,Page 1 oft 42812020 • 1 AMENDMENT NO. 3 to PUBLIC IMPROVEMENT CONTRACT • between THE CITY OF ASHLAND, an Oregon municipal corporation, ("Cit,") and Doolittle Construction LLC, ("Contractor") for 2020 STREET SLURRY SEAL SERVICES RECITALS A. The City and Contractor previously entered into a Public Improvement Contract effective 06/03/2020 (the "Agreement") to Contractor provide 2020 Street Slurry Seal (project#000753)services;and B. The City and Contractor wish to amend the Agreement to increase the consideration of the Agreement. AGREEMENT NOW THEREFORE,in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Consideration as follows,with strikeout wording deleted and underscored wording added: CONSIDERATION:$317312.23 $320,889.43 2. Amend the Completion Date as follows,with strikeout wording deleted and underscored wording added: COMPLETION DATE: June 30,2021 October 31,2021 3. This Amendment No. 3 is effective upon being signed by both parties. 4, Except as specifically modified by this Amendment No. 3,the terms and conditions of the Agreement remain in full force and effect. Page 1 of 2: Amendment No,3 to Public Improvement Contract IN WITNESS WHEREOF the parties have caused this Amendment No.3 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: it CITY OF ASHLAND,OREGON DOOLITTLE CONTRUCTION LLC (CONTRACTOR) By: �� By: •� Printed Name: A4,., ,4/w.,,Es Printed Name: Aaron Kindt Title: ay Alarm,e r Aa »• Title: President Date: s/9/z, Date: .05/07/2021 i 1 1 i ; Page 2 of 2: Amendment No.3 to Public Improvement Contract w Doolittle Construction LLC 1900 - 118th Avenue SE, Bellevue, WA 98005 Phone#(425)455-1150 - Fax#(425)455-6782 WA Contractor's license#DOOLICL960C0 CA CSLB#10667I0(C-I2 class) OR CCB#230244 CA DTR#1000660256 • • I i i I May 4,2021 To: Chuck Schweizer, Street Superintendent City of Ashland,Public Works Street Division 90 N.Mountain Ave.,Ashland, Oregon 97520 Re: Project Price Increase Explanation-Doolittle Construction—2020 Slurry Seal The cost of the 2020 Slurry Seal project,performed by Doolittle Construction April 2021, increased by$ 3177.20 due to a quantity increase of Type for 1,588.60 SY at$2.00 per SY. This will bring the total project cost from$317,712.23 to$320,889.43, after the remaining Type 1 of 336 SY on thebike path is completed later this summer. • Please let me know if you have any questions. Sincerely, • Katr(4'i .Lynch. . Katrina Lynch Doolittle Construction LLC . i