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HomeMy WebLinkAbout2021-149 PO 20200030 AMND #1- Green Valley Pump, Inc. r Fus- � R Purchase Order 1/4 Fiscal Year 2020 Page: 1 of: 1 11niC 1 IJifdLi 'iiirf ar" fL i �fo-1lit4LX:7 B City of Ashland �lly- 2;=�,tlily, i L ATTN:Accounts Payable {Purchase i 20E.Main Ashland,OR 97520 Order# 20200030. T Phone:541/552-2010 O Email:payable©ashland.or.us 7- V V H C/O Public.Works Department E GREEN VALLEY PUMP, INC • I 51 VVinburn Way N 609 S PACIFIC HWY p Ashland, OR 97520 R TALENT,OR 97540 Phone: 541/488-5347 O Fax: 541/488-6006 R S Ii`r [7;—W, F,5-Witt E ii at zlPTlliTriTA9-1 rivaiffe,� II r3 PaulaBtown � 1 itlb � _ -s 1 - - - ii+II T� ) _g, ail �fTliTd���TT 07/09/2019 272 FOB ASHLAND OR Cit Accounts Pa able • lit 1-5 `y IU} }eta e v a 1- f e = �1l f '�U[_�lLf ==LF1� ItiLL ~: (IRISo: g Water related repairs 1 RESTORED: Water related repairs as needed 1.0 $4,999.99 $4,999.99 Goods and Services Agreement(less than$25,000) • Completion date: 06/30/2020 �a P�ocessed,chaogeaorder,04/14/2021, .,. C Thpletibn date extended to June 30,2021 Project Account: . • ***************GL SUMMARY**************k 081800-604100 $4,999.99 • • • • • • • = i / a /Date: — By• / / J� Author' ed S g ature Imo)il=l i11 -a s ••4 999.99 r • FORM#10 . CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Suppler I Contractor!Consultant: Green Valley Pump,Inc. Total amount of this . contract amendment: Purchase Order Number:20200030 Title!Description:Water Waled repairs $ date change only - 0 Per attached contract amendment Contract Amendment Original contract amount $ - 100 %of original contract Total amount of previous contract amendments %of original contract Amount of this contract amendment - %of original contract TOTAL AMOUNT OF CONTRACT $ %of original contract . In accordance with OAR 137-047.0800:1)The amendment Is within the scone of procurement es described In the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendmentis necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract Is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment Is not within the scope of the procurement If the City determines that if It had described the changes to be made by Ute, amendment in the procurement documents,It would likely have Increased competition or affected award of contract Contract amendment Is within the scope of procurement: YES ■ NO (If"NO",requires Council approval I Attach cony of CC.) Sourcing Method: SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT.QRF or RI'YES',the total amountof contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. 0 'YES'.the total amount of cumulative amendments 0'YES',the total amount of original contract and ❑If'NO",amount exceeding authority requires 5 25%of original contract amountor$250,000 cumulative amendments 5$100K for Goods 8 SenAces,5 Council approval.Attach cony of Council whichever Is less, $751(for Personal Services,<$501(for Attorney Fees. Communication, 0 It'NO',amount exceeding authority requires ❑If'NO',amount exceeding authority requires Council ❑ Exempt—Reason: • Councll approval.Attach cony of Council approval.Attach copy of Council Convnunlcation. PERSONAL SERVICES(Direct Appointment) Communication. ❑ Exempt—Reason: ❑'YES',cumulative amendments s$35,000 0 Exempt—Reason; • , ❑ I1'N0',requires council approval.(Attach CC) ,• INTERMEDIATE PROCUREMENT SOLE SOURCE gMERGENCY PROCUREMENT Goods&Services•>$5,000 and<$100,000 0 'YES',the total amount of cumulative amendments ❑ Written Findings:Document the nature of the personal Services•>$5,000 and<$75,000 5 25%of odginal contract amountor$250,000 emergency;including necessity and circumstances ❑'YES',the total amount of cumulative whichever Is less. requiring the contract amendment amendments 5 25%of original contract amount 0 IMO',amount exceeding authority requires 0 Obtain direction and written approval from City ❑If NO,amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach cony of Council Communication, ❑ If applicable,attach copy of Council Communication Communication, 0 Exempt—Reason: ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES',the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modlied In accordance with Initial within the amount and terms initially approved by Connell as a Special agreement OR cost will not be more than 25%grealer than initial agreement.Renewal Procurement approved by CityAttorney and department head affected by renewal and approvedlsigned ❑ II'NO,amount exceedIng authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach copy of Council Comm unicallot ❑ II'NO',Council approval is required.Attackcopyof Councl Comxrntcattptt Project Number _ __— Account Number • Account Number - 'Expend ure must be charged to tire appopdate accountnumbers tor the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: 0MAZ{��)�It1 "� Department Head Signature: -;"..-141�► A 6jj2�L) Ihen 5,000) Ci•' . -ger: . . /L//iif' ),.ual , greater than 125,001)or low Funds appropriated for current fiscal year: NO . //rrL -//,�j // d Finance'!rector(Equaltoorgreat. han ,,00) Date Comments: Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,412312020 • AMENDMENT NO. 1 to GOODS & SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and Green Valley Pump Inc., ("Contractor") for Water related repairs as needed RECITALS A. The City and Contractor previously entered into a Goods and Services Agreement effective 06/21/2019 (the "Agreement") to Contractor provide Water related repairs as needed; and B. The City and Contractor wish to amend the Agreement to extend the tenn of the Agreement. AGREEMENT NOW THEREFORE, in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Completion Date as follows, with strikeout wording deleted and underscored wording added: COMPLETION DATE: June 30, 2020 June 30, 2021 2. This Amendment No. 1 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: Page 1 of 2: Amendment No. 1 to Goods&Services Agreement between the City of Ashland and Green Valley Pump, Inc. J CITY OF ASHLAND, OREGON GREEN VALLEY) MP, (CONTRACTI By: cnM)--- By: / �� Printed Name: Ft£vey Printed Name:/ .e.,!` A h (/l 5 en, Title: p j-►C_ OleSOCZ Title: (9ecr'ce ( S `I a-pt.a gele Date: � 12126 ZI Date: 4-1 Page 2 of 2: Amendment No. 1 to Goods&Services Agreement between the City of Ashland and Green Valley Pump,Inc.