HomeMy WebLinkAbout2021-151 PO 20200445- Pilot Rock Excavation PrAl Gay REG*i'DEFI Purchase Order
,a 1 Fiscal Year 2020` Page: 1 of: 2
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B
City of Ashland � — —
ATTN: Accounts Payable Purchase
L 20 E. Main 20200445
Ashland, OR 97520 Order#
T Phone: 541/552-2010
0 Email: payable@ashland.or.us D
V H CIO Public Works Department
E PILOT ROCK EXCAVATION I 51 Winburn Way
N 5 S STAGE ROAD p Ashland, OR 97520
O MEDFORD, OR 97501 Phone: 541/488-5347
R T Fax: 541/488-6006
(541) 664-9288
Scott__ Fleury
a j—- D —.=a § - _ te'egza _R3 ? _
_7
-0-6/05/2020
6/05/2020
678 - FOB ASHLAND OR City Accounts Payable
---r1 r61,1'1U
Independent Way Construction
1 Independent Way Construction 1.0 $1,269,902.75 $1,269,902.75
Public Improvement Contract for
Independent WayConstruction
Project No. 2013-25-
Project Account: E-201325-999
Project Account: E-201325-999
2 Processed change order 07/22/2020 1.0 $38,426.78 $38,426.78
Contract change order No. 1
Project Account:
Project Account: ,
3 Processed change order 08/07/2020 1.0 $42,216.26 $42,216.26
Contract Change Order No. 2
Project Account: E-201325-999 -
Project Account: E-201325-999
4 Processed change order 09/24/2020 1.0 $10,051.91 $10,051.91
Change Order No. 3
Project Account: E-201325-999
Project Account: E-201325-999
5 Processed change order 12/28/2020 0.0 $0.00 $0.00
Change Order N . 4
Project Account:
Project Account:
6 Processed change order 12/08/2021 1.0 $1,342.00 $1,342.00
Change Order No. 5
Project Account: E-201325-999
Project Account: E-201325-999
CONTINUED ON
NEXT PAGE
Purchase Order
Fiscal Year 2020 Page: 2 of: 2
B City of Ashland =
I ATTN: Accounts Payable Purchase
20 E. Main,
L Ashland, OR 97520 Order# 200445
T Phone: 541/552-2010
O Email: payable@ashland.or.us -
V \ H C/O Public Works Department
E PILOT ROCK EXCAVATION I 51 Winburn Way
N 5 S STAGE ROAD p Ashland, OR 97520
O MEDFORD, OR 97501 Phone: 541/488-5347
RT Fax: 541/488-6006
lol_=C�Ie�IE�=I�=.�=.F_�7zT'k=����.
__... �� �
541 664-9288 • _ Scott Fleu
_
06/05/2020 678 _ FOB ASHLAND OR Cit Accounts Pa able
_ -..-6_u=' - - =1 5'i F fig_ = - r Pi R.'F!' _ ''_11`; ¢-IwIbIa:R 1
***************GL SUMMARY**************,4
081200-704200
$1,130,409.9
083500-704200 $231,529.74
6 I I I
i
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By: Date: tr—
Authorized ignature E=); F $1,361,939.70
FORM#10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND i
Request fora Change Order •
Name of Supplier!Contractor!Consultant: Rol Rack Excavalian 'Ttital ratiiouht•of thls ' •
• contract•ametidment:
Purchase Order Number:20200446 •
Title I Description:Indopondonl Way ,'$' I,342:00
(
0 Per attached contract amendment •
•
Contract.Amendment •
Original contract amount $1,200,002.75 100 %of original contract
.
Total amount of previous contract amendments 132,072.00 10.6 %of original contract
Amount of this contract amendment 1,342.00 0.1 %of original contract •
TOTAL AMOUNT OF CONTRACT $1,404,002.75 10,6 %of original contract
•
in accordance with OAR 137.047.0800:I)The amendment is ditto the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement.2)The amendment Is necessary to comply with a change In law that affects performance of the contract.3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a centred and the amendment Is advantageous to No Clly of Ashland,subject to all of the following conditions:a)goods and services lobe
provided under the amended contract ore the same as the goods and services to be provided under the contended contraclb)Tho City doterndnas that,with all things considered;lho
amended contract Is al least as favorable to the City as the unamonded contract;c)Tho amended contract does not have a total loml greater than allowed in thesoliicilalbn document,
contract or approval of a Special Procurement.An amendment Is pot within the scope of Ire procurement If the City determines(hall(It had described the changes to be made by the
amendment In the procurement documents,It would Roy have increased competition or alfected award of contracL
Contract amendment Is withln the scope of procurements YES ria NO (II"N0",requires Council approval!Attach cape of CC.)
Sourcing Method:
SMALCPROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,ORE or
❑'YES',the total anountof contract and cumulative REQUEST FOR PROPOSAL pXEMPTION PURSUANT TO AMC 2.50 i
amendments s$6,000. O'YES',the total emountol cumulative amendments 0'YES',the total amount of original contract and
❑II'NO',amount exceeding authority requires s 25%of original contract amountor$250,000 cumulative amendments s$100Kfor Goods&SeMcos,s
Council approval.Attach copy of Council Weimer Is loss. $75K for Personal Services,<$50K for Attorney Fees.
Communication, D Ii'NO',amount exceeding authority requIres 0 if'NO,amount exceeding authority requires Council
❑ Exempt—Reason: Council approval.Allach corn of Council approval.Attach copy of Council Communication.
PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason:
❑ 'YES',cumulative amendments s$35,000 0 Exempt—Reason:
❑ If 1,10',requires coundi approval.(Attach CC)
JNTERMEDIATE PROCUREMENT SOLE SOURCE J:MERGENCY PROCUREMENT
Goods&Services->$5000 and<6100.000 0 'YES',the total amount of cumulative amendments 0 Written Findings:Document the nature of the
portional Services->$5.000 and<S75.000 s 25%of original contract amount or$250,000 emergency,Including necessity and circumstances •
❑ 'YES',the total amount of cumulative whichever Is less. requiring the contract amendment
amendments s 25%of original contract amount 0 If'NO',amount exceeding authority requires 0 Obtain direction and written approval from City
O If'NO',amount exceeding authority requires Council approval.Attach cony of Council Administrator
Councti approval.Attach copy of Council Communication, 0 II applicable,ailed;copy of Council Communication
Communication. 0 Exempt—Reason;_ 0 Exempt—Reason:
❑ Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT -
❑'YES',the total amount of original contract and cumulative amendments are 0 Renewal of intergovernmental Agreement:Terms modified in accordance with Initial
within Ore amount and terms initially approved by Council as a.Special • agreement OR cost will not be more than 25%greater than Initial agreement.Renewal
Procurement. - °permed by City Attorney and department head affected by renewal and approved/signed
❑ II'N0',amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(0)
Attach copy of Council Communications. 0 if'NO',Council approval Is required.Attach oonr o1 Coun_ci Cammunicatten
i •
Protect Number 2 0 1 3.2 . _ Account Numbers o...1/2 A 0-3 o 4 2 o o Account Number o a 3 5 0 0. 7 0 4 2 0 0 •
'Expendduro must he charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages needed.
Employee Signature:C�1.� 71iz 4 Department Head S l .lur:�,"�..i:i�t�*P�-II a 1-
• ��1'f:vet . T u':, .. ','0)
City Manage : •-
1 ••grid foorgroa for than$25,000ori0%)
Funds appropriated for current fiscal year: YES/NO •� �/ ''Z-( .
Finance 'eclor(Equal to or grouter Man$5,000) Dale
Comments:
Form#10--Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,4123!2020
memo -
�
TO: Gary Milliman
FROM: Tami De Mille-Campos(Public Works)
DATE: 11/4/21
RE: City Manager Signature Needed .eateile-4itgifieers• P 1'o— RocK.
•
Background:
This change order is due to a repair made for the forest service landscape property which was
unanticipated and discovered when the irrigation was turned back on.
Council Action:
•
Other Relevant Information:
•
Insurance waived or reduced?Yes/No
Who to return to if different from sender? •
Are all other signatures required collected?Yes • •
If no,please collect before sending them to the City Manager.
Are all attachments listed included?Yes
If no,please include all attachments before sending to the City Manager.
• I
CITY OF ASHLAND
20 East Main Street Tel:541-488.6002
A Ashland.Oregon 97520 Fax:541-488-5311 Pwww.ashland.or.us TTY: 800-735-2900
•
CITY -OF
{
ASHLAND
DEPARTMENT OF PUBLIC WORKS
CONTRACT CHANGE ORDER NO. 5
PROJECT: .Independent Way DATE: . 10/28/21
LOCATION: 'Between Toltnati,CreekRd&Washington St PROJECT NO.: .2013-25
CONTRACTOR: Pilot Rook Excavation PO NO: 20200445,
You are requested to perform the following described work upon receipt of an approved copy of this document or as described by
the Engineer:
ILMariN.DesotitptioTit_;- }w - 'tUnit li Qttantit . niltARIVe` n. a=r+Amouiit..
C/O 15 . LS 1 $1,342.00 ?$`, •1;342;00
•
•
Total this Change Order $ 1,342.00
Previous Change Order $ 132,872.89
Original Contract Total • $ 1,269,90235
Revised Contract Total $ 1,404,117.64
PERCENT CHANGE OF ORIGINAL CONTRACT 10.6%
Account No: 081200.704200-$1,1134/6 083500.704200-$228.14
The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment
to the contract and all provisions of the contract will apply.
Recommended By: e./Laatc .%floiza9 11/01/2021 ,
Project Manager lJ Date
Approved By: moi' ( 4 2
tt/4
uL r •' ., ally Date I
Approved By: 7&�p
.ti111111111111."
City Administrator Date
Accepted By: ' d,1 i 11'
Contr ctor Date
G:1pub•Wrks1on012013 Proloel Yoan13-25 Washington St Extonstan•Indopondont Woy'1A_Admh113.26 Prof Acel WorkboolLNow
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City of Ashland Oregon
Independent Way Construction-Road and Utilities
Project No 2013-25
Pay Estimate#7 Final
Contractor.Pilot Rook Excavation,Inc.
ORIG UNIT Total Qty %of Total Cost Quantity Cost Qty This This Estimate
Total Contact
ITEM QTY UNIT PRICE Price _ To Date Original To Date Previous Previous Erdman:, Cost
105,Irrigation Sleeves 1 Is 3,000.00 _ 3,000.00 100% 100% ..53,000.00 1.00 53.000.00 50.00
106 6'05401 Restrained CL B Backfill 93 If 65.00 6,045.00 93 100% 56,045.00 93.00 56445.00 50.00
107 8'054 DI Regained CL 3 Baek4i0 743 If 75.00 55,725.00 743 J 100% 555,725.00 743.00 555.725.00 50.00
103 0IPioeTees8 x6 3 ea 600.00 1,800.00 3 100% 51.80000 3.00 51,800.00 _ 50.00
109 DI Pico Bend.8' _ 1 ea _ 400.00 400.00 1 ` 100% 5400.00 1.00 5400.00 50.00
110-DI Pipe Cap,6' - 3 ea 200.00 600.00 3 100% 5600.00 3.00 5600.00 50.00
111 6"GateVaive 3' en 1.200.00 3,600,00 3 100% $3,600.0(1 300• 53,600,00 SOAO
112 Fre Hydrant Assemblies 1 ea. 5,000.00 5.000.00 1 100% 55,000.00 1.00 55,000.00 50.00
113 Fre Vault B inch 1 ea 16,000.00 16,000.00 1.00 100% 516.000.00 1.00, 516.000.00 50.00
114 1"Warr Serviceape 25 If 16.00 400.00 0 0% 50.00 50,00 50.00
115 2'Water Service Pipe 223 If 17.00 3,791.00 0 0% 50.00 50.00 50.00
116 Reconnect WS3/4- 1 ea 5,000.0 5,000.00. 1 , 100% 55,000.00 1.00 55,000.00 50.00
217 ReconnectW511/2' 1 n 5000.00 5,000.00 1 100% , 55,000.00 1.00 55,000.00 50.00
113 Reconnect WS2* - 2 ea 4,000.00 8.000.00 2 :100% 58.000.00 2.00. 58,000.00 50.00
1.269,902.75 _
Construction Subtotal S1,258,198.40 5124733220 510,86620
Change Orders
COO Over+exervatioaandStructural FM=120"Culvert 1 Is S 26538.78 52653&78 I.00 526,538.78 1 52653&78 50.00
COZ RorkExmv00on at 120'Culvert 1 Is 5 4,48&00 34,488.00 1.00 54,488.00 1 54.488.00 50.00
CO3 Additional e"45 Dog Fimogs 1 Is S 1150.00 51,150.00 1.00 51.150.00 1 -51,150.00 50.00
C04 Additional 6'45 Dog Fittings 1 Is S 750.00 5750.00 1.00 9750.00 1 5750.00 50.00 .
COS Place RipRap fortansdon between 54'CMP and 120'CMP 1 Is 5 4.416.64 54,416.64 , 100 54.416.64 1 54.41664 50.00
CO6 Remove and Replace 40'of 54r CMP 1 Is 3 13,764.90 513,764.90 1.00 513,764.90 1 513,76490 50.00
CO7 Ovcreacovation and Structural FID fur 9155 Footings 1 Is S 22,13472 522.134.72 1.00 522,134.72 1 522.134.72 50.00
COBSlurry andConcrete Backfill for Minty Trench 1 Is S 5,96380 55.96320 1.00 5596380 1 - $5,96380 50.00
C09 Additional Conduits in litany Trench and Added Street Light 1 Is S 4,088.11 54,088.11 1.00 54488.11 1 54,08811 50.00
C10 Installation ofBaeldlowDevices 1 Is 5 4248.94 54248.94 1.00 - 54248,94 1 54,248.94 50.00
C11 Relocate private irrigation 1 Is S 550.00 5550.00 100 5550.00 1 5550.00 50.00
C12 Move lerhptionCockandfurnish Power 1 Is S 1,633.50 51,63350 1.00 51,63350 1 51,63350 50.00
C13 Washington Stand lndependentWay0D0TCompliance 1 is 5 49831.65 549,63165 1.00 549,831.65 1 549,831.65 50.00
CO14Add 24'toNorth MSEWOII 1 Is S 5,018.20 55.01820 3.00 55,01820 1 55.01820 50.00
CO15Main water line repair on existing irrigadonpipe and wiling 1 Is S 134200 5134200 100 51342.00 1.00 51342.00
Subtotal with Change Orders&Material5on Hand 1.415821.99 51.404.117.64 51391909.44 51220820
_ J
`Tool To Date 51,404,117,64 Previous 51391,909.44 Total Amount $12,20850
x
Pi t oak Excavation,Inc City of Ashland
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i
Pay Estimate Independent Way 3 of 3 11/112021 10:07 AM
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FIGUEROA'S'LANDSCAPING
&CONSTRUCTION.LLC. (Invoice
A, PO BOX 4709
iG,i ,,,�,,,H,u„S Medford,OR 97501 Date Invoice//
LCB#9864/CCB#222017
INS#BAS54495468 7/26/2021 765
Bill To
Pilot Rock Excavation,Inc
356 Bateman Dr.
Central Point,OR 97502
P.O.No. Terms Duo Date Account it Project
7/26/2021
Description city Rate Amount
Labor 2 guys Independent Way In Ashland Oregon 18 65.00 1,170.00
main water line repair on existing irrigation
Pipe and wire Independent way In Ashland Oregon 1 50.00 50.00
r.. A- foe trot}
1 6-04,-L__ 4 mq 2.,esn
Total $1,220.00
Payments/Credits $0.00
Balance Duo $1,220.00