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HomeMy WebLinkAbout2020-072 PO 20190533 AMND #2- Knife River Materials , • • t- Purchase Order. Frill,� CITY RECD Fiscal Year 2019 Page: 1 of: 1 JTiV.o}l .PI .MGT-illi �7je+Ic�l,�d [%�N*r B City of Ashland — _ LATTN:Accounts Payable purchase L 20 E.Main 20190533 Ashland,OR 97520 Order# _ T Phone:541/552-2010 O Email: payable@ashland.ar.us — g n • • ✓ H C/O Public Works Department E KNIFE RIVER MATERIALS l 51 Winburn Way PO BOX 1145 p Ashland, OR 97520 0 MEDFORD, OR 97501 ". Phone: 541/488-5347 R TFax:541/488-6006 riPr ifJ r�:ihht,ku-=i i it_`f-ii t-4--"N,-7--T-Etlil_i JET-1 ti614111101 pi lie i! �l.li�f�+�, i:-wiaL� - - . (541)779 6304it Paula Brown y6rC2J .{c et Em-I'll, R-e� _I 3 _. a .6e _ ol^ 06/21/2019 774 FOB ASHLAND ORINET30 Cit Accounts Pa able C[Ji,ii,. �. _= _—__ gi-_li E iii _'''Ln3 iv ,:—_----_—,---,-,-----------:------7 1614r-i -10 `iw l4 o. -rd -i' ' Hersey Street Reconstruction 1 Reconstruction of Hersey Street between N. Main Street and N. 1 $2,497,518,3200 $2,497,518.32 • . Mountain Avenue. Project will include full depth reclamation of the existing roadway replacement of non-ADA compliant access ramps, storm drain installation and Improvements to the Laurel/ Hersey RR Crossing. , • Total amount$3,041,300.00 Public Improvement Contract for Hersey Street Reconstruction and Laurel&Hersey Railroad Crossing Project No.2017-09 &. 2011-36 • Project Account: E-201709-999 . 2 Project 2017-09 - 1 $246,895.4400 $246,895.44 Project Account: E-201709-999 3 Project 2011-36 1 . $270,061.6800 $270,061.68 Project Account: E-201136-999 ., _ 4 Project2011-36 1 $26,824.5600 $26,824.56 Project Account: E-201136-999 • 5 ADDED: Processed change order 03/05/2020 1 $188,782.2000 $188,782.20 Contract Change Order No. 1 _ • Project Account: E-201709-999 • 6 ADDED: Processed a change order 04/28/2020 1 $28,029.6000 $28,029.60 Contract Change Order No,2 Project Account: E-201709-999 Project Account: E-201709-999 ' ***************GL SUMMARY*************** 081200-704200 $2,981,869.14 083500-704200 $276,242,66 . By4( S C,{ Date / Authori�6d Signature _ = ',3 258 111.80 • 61 14) ,..——s—;:oil.....--„ '. AA".1-4-'7 FORM#10CI '' YPr CONTRACT AMENDMENT,APPROVAL REQUEST FORM SH LAN D Request for a Change Order • Name of Supplier I Contractor I Consultant:Knife River Materials Total amount of this contract amendment: • I Purchase Order Number:20190533 . . 1 Title!Description;Hersey Street $28'029'60 . Q Per attached contract amendment • Contract Amendment Original contract amount $3,041,300.00 100 %of original contract Total amount of previous contract amendments 188,782.20 5,8 %of original contract ' . Amount of this contract amendment 28,029.60 1.38 '%of original contract ( TOTAL AMOUNT OF CONTRACT $3,258,111,80 107.13 %of original contract in accordance with OAR 137.047.0800:1)The amendment isydthtn the scone of procurement as described In the solicilelion documents,Solo Source notice or approval oiSpecial Procurement 2)The amendment Is necessary to comply with a change In law that affects performance of the contrail,3)The amendment results from renee nOeOon of the lens and conditions,including the contractpdco,oto contract and the amendmontis advantageous to the City of Ashland,subject to allot Ore following conditions:a)goods and cervices to be provided under the amended contract aro the ease as the goods and services to boprovided under the unomended contract;b)The City determines that,with ail Mingo considoted,the a mended contract Is al least as favorable to the City as tho unamonded contract;c)The amended contract does not havo a total term greater than allmed In the solicitation doormen!, , n contract or approvalofeSpecialPfocuremeaAnamendmentIsnotwithintheacoogofthopracuramentIftheCitydotenninesMattiithaddescribedthechangestobemadebythe , ` amendment In the procurement documents,It would likely have Increased competition or affected award of contract Contract amendmontIs within the scope of procurement YES v' NO (If"NO",requires Counoll approval!Attach coos of CC,) Sourcing Method: 1 SMALL PROCUREMENT'.Not exceedinu$5.000 INVITATiON TO DID or COOPERATIVE PROCUREMENT.QRF or ,, ` ❑'YES',the total amount of contract and cumulative REQUEST FOR PROPOSAL ):XEMPTION PURSUANT TO AMC 2.60 WSJ amendments s$6,000, NI'YES',the total amount of cumulative omendmenls ❑'YES',the total amount of original contract end • ❑If'N0',amount oxceedrng authority requires 525%o100'nel contact amount or$260,000, cumulative amendments s$100K for Goods&Services,A +t Council approval.Attach coon of Council whichever is lass, $75K for Personal Services,<$50K forAllomey Foes. Communication. 0 if'NO',amountoxceeding authority requires 0 11'NO',amount exceeding authority requires Council i J Exempt..Reason: Council approval.Attach coov of Council approval.Attach cony ofCouncil Communication, ' PERSONAL SERVICES(DirootAnpointment) Communication. l Exempt-Reason: . •Cl'YES',cumulallveamendments s635,000 0 Exempt-Reason: Ak • o If'NO',requires council approval.(Attach JNRSRMEOIATE PROCUREMENT SOLE SOURCE gMERGENDY PROCUREMENT • Goods&Sorvloos•>$5,000 and<$100,000 El'YES',the total amount Of cumulative amendments 0 Wrillen Findings:Document the nature o e • personal San/Ices•>$5,000 and<$75,000 525%of original contract amount or$250,000 emergency,Including necessity end circa ancon ❑'YES',the total amount ofcumulative whichever is lose, requiring the contract amendment amendments s 26%of original contract°mount 011 ❑If'NO',amount exceeding authority requires. ❑Obtain direction ondvalitenapp al from City 'NO',amount exceeding authority requires Council Council approval.Attach oonyof Coundl Administrator • approval.Attach cony of Council Communication, Communication, 0 II applicable,attach copy . uncil Cameo! 'on p Exempt-Reason: 0 Exempt-Reason: 0 Exempt-Reason: •SPECIALPROCUREMENT - INTERGOVERNMENTAL AGREEMENT ❑'YES',the total amount of odgInal contract end cumulative amendments are 10 Renewal of Intergovernmental Agreement Teo modified In accordanc nth initial within the amount and temp lnl0allyapproved byCoundi as a Special agreement OR costWill not be more than 25% r$aler than lgilalagreeme .Renewal ' Procurement approved byCilyyAltornoyand departm t eadaffected byrenew aloni:•provea131gne 0 11'NO',amount exceeding authorityrequlros Council approval. ,bv'tItyAt8 ll$strelorrN4 .28.0.5(0)� • lied co., tun •n I: on. IJ If'NO'Council a••re%h• ••aired.1 ec,co.•. Co , o,a.. : ., Project Number 2017-09 .^-_ Account Nu iter 081200 .704200 Account Nt• bar 083500 . 704200 1111111111111,, '1 'Expenditure must basher ed to the oppronp�detteacccouuntt numbers icrrdie llnonelals fo reflect the oafuaf expenditures accurately. : hexlra{mpe.11 meded. Employee Signature:` !)C/!1fJO(.`laq 1g6Department Head Signature: t------- r Ulan$5,000) • City Administrator: (Equal to orgrealerlJsn$�Y6y,0��tOSi) Funds appropriated for current fiscal year: YE /NO �/ w lM"flepltlyFin ceDirector(EqualtoorUralarthan$5,000) Date • • Comments: Form#10:-Contract Amendment Approval Request Form,Request fora Change Order,Page 1 of 1,1012112019 d ....--- — y ,� e., - . //// ' t.";,...4--, • ii, v`' ,,ie. , ,11.-- FORM #10 dvi 6 0.1....4-"1„07-2)\ CITUT- • CONTRACT AMENDMENT 'PROVAL UE CORM { Request for a Change Order .1 ci AD H LAN Name of Supplier!Contractor!Consultant:Knife River Materials ,Total ainounteof this`•?.'•;'?~ contract am ntlment , t Purchase Order Number: 20190533 ,. •,-,, ? • Title 1 Description; Hersey Street $28,02960 , a` . , t -_ ❑j Per attached contract amendment .s• - ..,•.'-`.!:;.f.11,'',...•1 ,:;..): Contract Amendment Original contract amount - • $3,041,300.00 100 %of original contract Total amount of previous contract amendments 188,782.20 5.8 %of original contract Amount of this contract amendment 28,029.60 1.33 .%of original contract TOTAL AMOUNT OF CONTRACT $3,258,111.80 107.13 %of original contract In accordance with OAR 137-047-0800:1)The amendment iswithin the scope of procurement as described in the solicitation documents,Sale Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document, contractor approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have Increased competition or affected award of contract • Contract amendment is within the scope of procurement: YES ✓ . NO (If"NO",requires Council approval/Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT-.Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or 1 ❑"YES',the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. El 'YES",the total amount of cumulative amendments 0'YES°,the total amount of original contract and . ❑If'NO',amount exceeding authority requires s 25%of original contract amount or$250,000. cumulative amendments s$100K for Goods&Services,s • Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees. Communication. ❑If"NO',amount exceeding authority requires ❑If'NO',amount exceeding authority requires,Council ❑Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. ❑Exempt—Reason: 0"YES",cumulative amendments s$35,000 0 Exempt—Reason: - ❑If'NO",requires council approval.(Attach { INCERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT , Goods&Services•>$5.000 and<$100,000 0 'YES',the total amount of cumulative amendments 0 Written Findings:Document the nature o e •Personal Services->$5,000 and<$75,000 5 25%of original contract amount or$250,000 emergency,including necebsity and circa ances ❑'YES',the total amount of cumulative whichever is less, requiring the contract amendment amendments 5 25%of original contract amount 0 If ❑If'N0',amount exceeding authority requires 9 Obtain direction and written app al from City 'NO",amount exceeding authority requires Council Council approval.Attach copy of Council Administrator • approval.Attach copy of Council Communication. Communication. 0 If applicable,attach copy o ouncil Communi •'on ❑ Exempt—Reason: 0 Exempt—Reason: 0 Exempt—Reason: •SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES',the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Ter odified in accardanc ,ith initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25°/ ter than initial agreeme Renewal Procurement approved by City Attorney and departs ead effected by renew: , •_•prover s. ❑ If'NO',amount exceeding authority requires Council approval. yeityAtlfilMi0tra•. ',,J.28.0,5(8)� Attach copy of Council Communication. 0 If'NO',Council approv•1ti •quired.1 ach co -of oun I o„u ,.i0 I Project Number 20'17-09-___ Account Nu ber 081200 ;.704200 Account Nu ber 083500 - 704200 • `Expenditure must be cha ed to the appropriate account numbers for the financials to reflect the actual expenditures adcurately. hrextra.pag.JLvi ed Employee Signature:�X !��' Department Head Signature: • , / ..'o or•renter than$5,000) • City Administrator: �� • (Equal to or greater than$25,000 or 10%) • Funds appropriated for current fiscal year: YES/NO Deputy Finance Director(Equal to or greater than$5,000) Date , Comments: Form#10:-Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,1012112019 • • CITY OF • A.S H LA N D , • DEPARTMENT OF PUBLIC WORKS i • ' CONTRACT CHANGE ORDER NO. 2 • PROJECT: . Hersey St ReconstructionDATE: 4/16/2020 . LOCATION: Hersey St-Lori Lane to N.Mountain Avenue PROJECT NO.: 2017-09 CONTRACTOR: KnifeRiverMaterials- You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Description Quantity Unit Price Amount Item 01 Excavation,subgrade geotextile,geogrid&base rock-Replaced cost for FDR I . $ 433,226.17 $ 433,226.17 Item#2 Remove additional sidewalk and curb/gutter(Hersey(f)Water) 1 $ 560.53 $ 560.53 Item#3 Excavation of waterline conflict(between Oak&Water) 1 $ 1,657.75 S 1,657.75 Item#4 Excavation of waterline conflict(between Oak&Water) 1 - $ 872.82 $ .872.82 . Item#5 Work around waterline to install storm drain(Hersey @ Oak) 1 $ 1,829.53 S 1,829.53 i Item#6 Remove additional sidewalk(Hersey @ N Mountain) 1 $ 248.49 S 248.49 Item#7 Storm crossing conflict with water main(Hersey I Laurel) 1 $ 2,095.57 $ 2,095.57 Item#8 Pothole storm drain(Hersey©Laurel) 1 $ 468.00 $ 468.00 Item#9 Added structure removal(exisitng inlet @ Water) I $ 482.71 $ 482.71 Item#10 24"pipe removal(between Oak&Water) 1 $ 900.40 $ 900.40 Item#11 FDR pulveriser delay(N.Mountain MI-I,Starflower Phone&SS Main) I $ 9,498.34 S 9,498.34 ' Item#12 Erosion control matting in water quality swale(Ashland Creek Park) I $ 1,129.49 $ 1,129.49 Item#13 Additional retaining wall(SW Comer Ca Laurel) 1 $ 2,961.04 $ 2,96104 Item#14 Railroad Flagging(Hersey/Laurel) I $ 11,200.00 $ 11,200.00 Item#15 General Excavation(Stage 6) 1 $ 52,769.60 $ 52,769.60 Item#I6 Extra for AC approach(Stage 6) / I $ 2,400.00 $ 2,400.00 Item#17 Extra for Paving Bonus • 1 $ 36,900.34 $ 36,900.34 Item#18 Total value offal eliminated bid items 1 $ (120,308.50) $ (120,308.50) Item#19 Total value of bid items that will not be paid in full 1 $ (359,919.83) $ (359,919.83) Item#20 Total value of bid items that will be deducted due to being previously paid 1 $ (218,953.89) $ (218,953.89) Item#2l Total value of bid items that will be greater than the original bid total 1 $ 168,011.04 $ 168,011.04 Total.this Change Order $ 28,029.60 Previous Change Order Total $ 188,782.20 Original Contract Total , $ 3,041,300.00 Revised Contract Total - $ 3,258,111.80 TOTAL PERCENT CHANGE OF ORIGINAL CONTRACT 7.13% The.time provided for completion of this contract is increased by no calendar days.This document shall become en amendment to the contract and all provisions of the contract will apply, �o Recommended By: . l l� �:� 4/20/2020 Project Manager. Date Approved By: � 20/442 Z'Zo epartment Head Date r Approved By: .�� • 9 2/Z0 a co i / City Administrator Date ENGINEERING Te1:Sll-Irb5197 2D a Malnarea Fac 5Jl-lSrfi000 �r, Aahtmd,ORpan 97520 ITT:600.7753900 a w vs,hlu lorue 05pub.mten02017 Pmjrrt YcrA17.09 Haw SIRerou a5setiA8ntn111.09 Projca Accounting WoekaheeloaJ PpmentMemo Temptsw . • • • • • • CITY OF . ASHLAND: , . ' DEPARTMENT OF PUBLIC WORKS ' CONTRACT CHANGE ORDER NO,,. 2 PROJECT: • Hersey$t Reconstruction. i •DATE:.. ...... 4/16/2020 • LOCATION: lirirst!J$1::4Aii.f4il, 10,N.le otirtttt i Av uti. PROJECT NO.: . 2017-09 CONTRACTOR: Knife River'IVtateiiul's'"""""'_" """"' •"•"•• You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: 1 kenil o, . •• DOsatipttcttt. 19uantitvI Unit ' . Amount Item((f ..... EctetiYatlott suet rade'guotetijil.r .ogt1d; base pocl•�Re lieeitCost ihr-FOA I $ 433;226:17 .$ .433 26.17""- Item#2. Rcc06*.additiotulsidewafls iirlcltriif5,utter(Hersey(ii!-Vater) 1 `;$ 560,53 S 560.53 a• Item#, Excavation of waterline:4(401ct.(betgeen:Oak:&Water)' : 1 '$ .. 1,657;75.. .$..1.. 1,657.75: :t Item;#4 .EiteiivallgOltvtitz:r(iitegoliillet.(betWecnOak'&"W-heir) 1 , '_$ 872.82 5 .872:82 ' • • Item#5 Work around waterline to install stores tj)Tin(i)e stay 411 Oak)' I '$ • 1,829.53' $ W 1,829.531 .: .Item P6 .Ri nttsve iadl4ilibiutliaMittlll:tklerik.t`Ir N.IvlMMIttin) 1 1$ • 248.49. 5 248:49: . • Item#7 Storni crPss1n4cgnflict.vvttha6terntan2(BerscY(ii?Cdtirel): ......-1.)... ,'$.... 2,095:17 •$ 2.,095.57;r' ;It4sn#8 a k&:stormilra1n(Ieraay r 1ouret) 1 '$_• _. .. 468.00 5 "': 468:00 '• Item#9 .. Addusi structure removal(ooisttnl,rnletfft)�Wi ter)• 1 .... '$. . . • ..482,71 .$ 482.71 .t,.j. Hent#1.0 .241'ptl+e'Ksii Vit i3dt ectt Oak&WVzitc�t") • 1 $ 900,40 :$ 900.40 Rini al FDR pulierreerslelay- lrMountain'MH ltarllciwer.(4ilotie&58•Telalit). 1 .. "$ 9,49$:34 :°$ .. 9,498.34..• •Item#12; I~rositiifetunrol'ti{titilitOn water:gtinll(y stale tAshlun4 Creek di). .' . 1 :S • 1,129,49. ',S 1,129,0 't1 Item#I3 Mili iO4,1l.te#tinittg:wall($tf Comer1,.l;tut4): ... 1 $ .2,961,04 c$ 2.961.04: lil Item#14 Railkirid Rapt lllt ariPey/Lrwutel):' .... . • I $ • 11,200:00 :5 11,300,001 . Item 1:15 •.General Excavtition-�Sta e..6)....................................... . ... 1- $ 52Q769'60 "$ 53,769,60. !.1 •Item#16. I xtia liir ACiippraaelt(Sttage4) ' 1 •$ •• 2,400.00 S 2,400.00: :'' •Item#17 Extra for Paving Bonus' 1 ...W$ •36;900; 4; .$ 16:99 34: r Item#1.8 Tnitikalue et It elfin:nnied biil itenis • • I '$ (120,308.50)•$ (120,308,501 .Item#19 Total lialue.6f bid items that U,111 not be ptiiil in ittl`l 1 '$ 359,91.9;83) .$ 09,919.83) hent#20 .. 'TOW valtta bf041/901,01111141-1)010104144 O tot?in preV101tst,V natal _ 5 (218,953,89).$ /218.953.89) item#2I Total value ofbid.items that will bureater than the anginal bid total I .$' 10011,04 'S. 168,011,04: Total this Change Order $ 28,029.60 • Previous Change Order TOtal $ 188,782.20 t i'iginate,colta o101. • 8, •3)1341.300,00.. Revised C ooti act.Total. . .S 3. 584lld 80 . TOTAL PERCENT CHANCE OF ORIGINAL'CONTRACT 7.13% ( ,• The time provided for completion of this contract is increased by no calendar days.This document shall become an amendment to the contract and all provisions of the contract will appty, Recommended By: .....ILC, ..2--. 4/23/2020 Project Malinger • ....• Date Approved By: Department Head • Date Approved By: . • Ctty. .n tits Dior Date Approved By: tt.• • """"""• ���-26 ZOZF C tt Authorized Signature • Date ' 1 70ENGINEERING rel:5541.1 54347 ) w=,, 20 f Maul Street Fan:541-788.6006 Asldusd.Chem 91520 ITV:500,135-2950 swwaddand.o4us , • • / G:oub-naks'a,5301 s Prgiant Yea1511.09 Reno Si Recmnmrcfiau'A,f duuht17-09 Project Accam'ing wmk,Lnl and Pa3atmt Memo Template