Loading...
HomeMy WebLinkAbout2020-081 PO 20200330- Galli Group, The 1. 41 A , 1. v (�; Purchase Order cry REC RD R 9� °' Fiscal Year 2020 Page: 1 of: 1 .["S a REcso,'"b� .. B Ashland Parks Commission = -- I ATTN: Accounts PayableL Purchase 20 E. Main L Ashland, OR 97520 Order# 20200330 T Phone: 541/552-2010 O Email: payable@ashland.or.us V S C/O Parks Department E GALLI GROUP THE H Admin Office N 612 NW THIRD STREET I 340 South Pioneer O GRANTSP Ashland, OR 97520 PASS, OR 97526 T Phone: 541/488-5340 R o Fax:,541/488-5314 _ __ Michael Black --Rr=rG N I.-, a =["1i` i F,Ede 1 _'moi', 5 sf -'sr;_r = a,R- », � _ �:^"-1� � _ ._ ill i= t�.,: !!-i3�(-.� _ _ ��Fi��3 I] 13��'Ic�=1;[=)z- 02/10/2020 478 FOB ASHLAND OR Parks Accounts Payable_ Geo Svcs Pool Replacement 1 Geotechnical engineering services for Daniel Meyer Pool 1 $5,140.0000 $5,140.00 Replacement _ Personal Services Agreement(less than $25,000)- Completion date: 04730/2020 Project Account: E-000706-100 $5,140.00 ***************GL SUMMARY*************** 123000-704200 $5,140.00 I I I I 1 J 1 B ('.� 6� 1 1 k = By: n Date: �', I�" �"� t Authorized Signature ei, $5 140.00 • FORM #3 CITY OF I.SH LAN D request for El Purchase Order REQUISITION p2e "--"e9 ate of request: 01/31/20 - Required date for delivery: Vendor Name The Galli Group Address,City,State,Zip 612 NW Third Street,Grants Pass OR 97526 Contact Name&Telephone Number William Galli 541-541-955-1611 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: 0 Invitation to Bid ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council: 0 Written quote or proposal attached O Written quote or proposal attached _(Attach copy of council communication) _(If council approval required,attach copy of CC) O Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council:_ 0 State of Oregon O Direct Award _(Attach copy of council communication) Contract# O Verbal/Written bid(s)or proposal(s) 0 Request for Qualifications(Public Works) ❑ State of Washington Date approved by Council: Contract# (Attach copy of council communication) 0 Other government agency contract Intermediate Procurement 0 Sole Source Agency GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 0' Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached 0 Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES 0 Special Procurement 0 Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 ❑ Form#9,Request for Approval Agreement approved by Legal and approved/signed by 0 Less than$35,000,by direct appointment 0 Written quote or proposal attached City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals&solicitation attached Date approved by Council: 0 Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$5K to$75K Valid until: (Date) approval required.(Attach copy of council communication) Description of SERVICES Total Cost Geotechnical engineering services for Daniel Meyer Pool Replacement 5140:00. Item# Quantity Unit Description of MATERIALS Unit Price Total Cost • Per attached quote/proposal • TOTAL:COST` Project Number 000706 . 10(1 Account Number 123000. .704200 Project Number Account Number - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form,l certify that the City'\public contracting requirements have been satisfied. ( Employee: "/ _ Department Head: (Equal to or greater than$5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than$25,000) Funds appropriated for current fiscal year: ( J1/ NO Vfz, ' 0 Deputy Finance Director-(Equal to or greater than$5,000) Date Comments: • Form#3-Requisition PERSONAL SERVICES AGREEMENT (LESS THAN $25,000) »Set CONSULTANT: The Galli Group ADDRESS: 612 NW Third Street -�,e/ . Grants Pass, OR 97526 REGREy of 20 East Main Street TELEPHONE: 541-955-1611 Ashland, Oregon 97520 Telephone: 541/488-5340 EMAIL: bgalli@galligroup.com Fax: 541/552-5314 This Personal Services Agreement(hereinafter"Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and The Galli Group a domestic professional corporation("hereinafter"Consultant"), for geotechnical services for the new swimming pool at Hunter Park. NOW THEREFORE,in consideration of the mutual covenants contained herein,the City and Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City, as set forth below(the"Effective Date"), and unless sooner terminated as specifically provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore, but not later than April 30, • 2020. 2. Scope of Work: Consultant will provide geotechnical services including subsurface investigation, laboratory and field testing to create an engineering report for the swimming pool replacement project as more fully set forth in the Consultant's Proposal dated January 29,2020,which is attached hereto as "Exhibit A" and incorporated herein by this reference. Consultant's services are collectively referred to herein as the"Work." 3. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall be construed to be mutually complementary and supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control - over any conflicting provisions in any of the exhibits or supporting documents. 4. All Costs Borne by Consultant: Consultant shall, at its own risk,perform the Work described above and,unless otherwise specified_in this Agreement,furnish all labor, equipment, and materials required for the proper performance of such Work. 5. Qualified Work: Consultant has represented, and by entering into this Agreement now represents,that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. • Page 1 of 5: Personal Services Agreement with The Galli Group • 6. Compensation: City shall pay Consultant the sum of$5,140.00 (five thousand one hundred-and forty dollars lump sum) as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of$5,140.00 (five thousand one hundred-and forty dollars lump sum) without the express,written approval from the City official whose signature appears below, or such official's successor in office. Payments shall be made within thirty (30) days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work, payments will be made for any phase of the Work completed and accepted as'of the date of termination. 7. Ownership of Work/Documents: All Work,work product, or other documents produced in furtherance of this Agreement belong to the City,and any copyright,patent,trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. S. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. 9. Living Wage Requirements: If the amount of this Agreement is $21,507.75 or more, Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter,to all employees performing Work under this Agreement and to any Subcontractor who performs 50%or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as "Exhibit B"predominantly in areas where it will be seen by all employees. 10. Indemnification: Consultant hereby agrees to defend, indemnify, save, and hold City, its officers, employees, and agents harmless from any and all losses,claims, actions, costs, expenses,judgments, or other damages resulting from injury to any person(including injury resulting in death), or damage (including loss or destruction)to property, of whatsoever nature arising out of or incident to the performance of this Agreement by Consultant(including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform Work or,services attendant to this Agreement). However, Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,judgments, or other damages, caused solely by the negligence of City. 11. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the-mutual consent of both parties. b. City's Convenience. This Agreement may be terminated by City at any time upon not less than thirty(30) days' prior written notice delivered by certified mail or in person. c. For Cause. City may terminate or modify this Agreement, in whole or in part, effective upon delivery of written notice to Consultant,or at such later date as may be established by City under any(of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement; or Page 2 of 5: Personal Services Agreement with The Galli Group iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied,revoked,suspended,or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen(15)days of the date of the notice,or within such other period as the party giving the notice may authorize in writing, then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation,and duty under this Agreement. City,by written notice to Consultant of default or breach,may at any time terminate the whole or any part of this Agreement if Consultant fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection(d)are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. '13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant,warranty,certification,or obligation under the Agreement;institutes an action for relief in bankruptcy or has instituted against it an action for insolvency;makes a general assignment for the benefit of creditors;or ceases doing business on a regular basis of the type identified in its obligations under the Agreement;or attempts to assign rights in,or delegate duties under,this Agreement. . 15. Insurance. Consultant shall,at its own expense,maintain the following insurance: a. Workers' Compensation. Consultant shall obtain and maintain Workers' Compensation insurance in compliance with ORS 656.017,which requires subject employers to provide Oregon Workers' Compensation coverage for its subject workers,unless such employers are exempt under OI S 656.126. If exempt under ORS 656.126,Consultant shall certify such exemption to the City. b. Professional Lability insurance with a combined single limit,or the equivalent,of not less than 1 0001W fnhlton dolls r}per occurrence: This is to cover any damages caused by error, omission or negligent acts related to the Work to provided under this Agreement. �%*alliro w I c. General Liability insurance with a combined sin a limit,or the equivalent,of not less than t00 $2, 0;000 r dollars)per occurrenc for Bodily Injury, Death,and Property Damage. d. Automobile Liability insurance with a combin d single limit,or the equivalent,of not less than , $�1 000;00oz{one n inion dollars}for each ace' ent for Bodily Injury and Property Damage,including coverage for owned,hired or non-owned ve cles,as applicable. 4149 f2100910oD.E0 '7 *-CO)EJI 4 €• Page 3 of 5: Personal Services Agreement with The Galli Group r 19. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. 20. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING BETWEEN THE PARTIES. THERE ARE NO UNDERSTANDINGS, AGREEMENTS,OR REPRESENTATIONS,EITHER ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE,HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT, UNDERSTANDS IT,AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 21. Certification. Consultant shall execute the certification attached hereto as"Exhibit C"and incorporated herein by this reference. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY I F ASHLAND: r The Galli Gro I • ULTANT): j B ) i'*+s✓. Y: By: (i{f l aSignature Signature mi A . " wlL I F a#4-L-41 Pi Cry Printed Name Printed Name Presidint— Title Title Date Date W-9 is to be submitted with this signed Agreement) Purchase Order No. • Page 5 of S: Personal Services Agreement with The Galli Group 1 , , EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant,by and through its authorized representative,under penalty of perjury,certifies that(a)the number shown on the attached W-9 form is its correct taxpayer ID(or is waiting for the number to be issued to it and(b)Consultant is not subject to backup withholding because: (i)it is exempt from backup withholding,or(ii)it has not been notified by the Internal Revenue Service(IRS)that it is subject to backup withholding as a result of a failure to report all interest or dividends,or(iii)the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: ;(a)it has the power and authority to enter into this Agreement and perform the Work,(b)the Agreement,when executed and delivered,shall be a valid and binding obligation of Consultant enforceable in accordance with its terms,(c)the work under the Agreement shall be performed in accordance with the highest professional standards,and(d)Consultant is qualified,professionally competent,and duly licensed(if applicable)to perform the Work. Consultant also certifies under penalty of perjury that its business is not.in violation of any Oregon tax laws,it is an independent contractor as defined in the Agreement,it is authorized to • do business in the State of Oregon,and Consultant has checked four or more of the following criteria that apply to its business. (ISA,- (I)Consultant carries out the work or services at a location separate from a private residence or is in a specific portion of a private residence,set aside as the location of the business. Cff!!y (2)Commercial advertising or business cards or a trade association membership are purchased for the business. Qa24--- (3)Telephone listing is used for the business separate from the personal residence listing. Cf.e/Y' (4)Labor or services are performed only pursuant to written contracts. N.p/li-(5)Labor or services are performed for two or more different persons within a period of one year. tt-P4 (6)Consultant assumes financial responsibility for defective workmanship orr, service not provided as evidenced by the ownership of.pe nnancc-boads•; �) warranties,errors and omission(professional liability)insurance or liability insurance relating to the Work or services to be provided. I � _47`11,4 7 ' Consultant's signature Date Page 1 of 1 EXHIBIT C AC9® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 02/03/2020 THIS CERTIFICATE IS ISSUED AS A.MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED • REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION.IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). • PRODUCER CONTACT ' Hart Insurance Agency PHONE Misty D Whorley FAX PO Box 1240 (A/C.No.Extl: (541) 479-5521 (A/C.No):(541) 474-1890 E-MAIL Grants Pass OR 97528 ADDRESS: mwhorley@hartinsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Ohio Security Insurance Company 24082 INSURED (541) 476-4531 INSURERS: The Galli Group PC INSURER C: 612 NW 3rd Street INSURERD: Grants Pass OR 97526 INSURERS: INSURER F: COVERAGES CERTIFICATE NUMBER:Cert ID 14626 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE SSD WVD POLICY NUMBER (MMIDD/YYYY) (MMIDD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR BZ556410713 01/11/2020 01/11/2021 PREMISES(Ea occurrence) $ 1,000,000 MED EXP(Any one person) $ 15,000 PERSONAL&ADVINJURY $ 1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY X JEC LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) 1,000000_ A X ANYAUTO BAS56410713 01/11/2020 01/11/2021 BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) A X UMBRELLALIAB X''OCCUR 'OS056410713 01/11/2020 01/11/2021 EACH OCCURRENCE $ 2,000,000 EXCESS LIAB CLAIMS-MADE . AGGREGATE $ 2,000,000 DED RETENTION$ $ WORKERS COMPENSATION PER 0TH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIErOR/PARTNER/EXECUTIVE • E.L.EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ $ $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) RE: Swimming pool project, Ashland OR • CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Ashland Parks & Recreation Commission 340 S Pioneer Street AUTHORIZED REPRESENTATIVE Ashland OR 97520 1-1 -- I ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Page 1 of 1 A CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD,YYYY) 02/03/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to ttie certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Christopher Day NAME: Orion Insurance Group PHONE (425)771-5197 FAX (425)673-4427 (AIC,No,EM): (A/C,No): 3405 188th ST SW E-MAIL chrisday@orioninsgroup.com ADDRESS: Suite#302 INSURER(S)AFFORDING COVERAGE NAIC# Lynnwood WA 98037 INSURER A: RLI Insurance Company 13056 INSURED INSURER B: Galli Group,P.C. INSURER C: i 612 NW Third Street INSURER: INSURER E: • Grants Pass OR 97526 INSURER F: COVERAGES CERTIFICATE NUMBER: CL195303513 REVISION NUMBER: THIS IS TO CERTIFYTHATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN.IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD wVD POLICY NUMBER (MM/DDIYYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY ° EACH OCCURRENCE $ CLAIMS-MADE TiOCCUR DAMAGE TO RENTEDPREMISES(Ea occurrence) $ _ MED EXP(Any one person) $ PERSONAL 8.ADV INJURY $ GEN'LAGGREGATE LIMIT APPLIES PER: . GENERAL AGGREGATE $ POLICY n PRO-JECT LOC PRODUCTS-COMP/OP AGG $ _ OTHER: • $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILYINJURY(Peraccident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY _ AUTOS ONLY (Per accident) $ UMBRELLA LIAB _ OCCUR EACH OCCURRENCE - $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION / PER OTH- AND EMPLOYERS'LIABILITY / Y)N • STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVEN/A ' E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ Eyes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Professional Liability Claims Made • $1,000,000 Each Claim $25,000 A RDP0032023 03/15/2019 03/15/2020 $2,000,000 Aggregate Deductible DESCRIPTION OF OPERATIONS/LOCATIONS!VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) All projects. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Ashland Parks&Recreation Commission ACCORDANCE WITH THE POLICY PROVISIONS. 340 S.Pioneer Street AUTHORIZED REPRESENTATIVE Ashland OR 97520 beo4 40, I � ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD G6 III GALE GROUPP2004 January 29, 2020 Geotechnical Consulting Jason Minica Ashland Parks &Recreation 1195 E Main St. Ashland, Oregon 97520 • Subject: GEOTECHNICAL INVESTIGATION PROPOSAL • NEW SWIMMING POOL HUNTER PARK ASHLAND, OREGON Mr. Minica: In accordance with your request,we are pleased to present our proposal for geotechnical engineering services on the above-referenced project. The following paragraphs outline 1) our understanding of the project,2)the proposed scope of geotechnical services and 3) our costs for providing these services. This proposal is based on our review of the existing pool area; our previous work on several projects,in that area of Ashland and our work on scores of swimming pools. SITE AND PROJECT DESCRIPTION . The subject new pool is located where the current pool site is in Hunter Park,just off of Homes Avenue in Ashland, Oregon. We understand the existing pool and deck areas will be demolished to make room for the new pool and its surrounding amenities. We also understand that the pool house with changing rooms and bathrooms will remain. Additional parking and or refurbishment of the parking lot areas and added walkways and fences may also be included. The new pool is likely to be a reinforced concrete or reinforced shotcrete shell with a coated surface. It is our understanding that the pool will be a 25 yard, short course competition pool or a 50 meter Olympic pool. Subsurface conditions typically consist of expansive clay over clayey and silty Sand and Gravel over weathered Sandstone. Groundwater is typically perched on the dense weathered rock,which can be encountered at between 4 and 8 or 10 feet. 612 NW Third Street,Grants Pass,Oregon 97526•Phone(541)955-1611•Fax(541)955-8150 P2004 Page 2 SCOPE OF SERVICES The purpose of this study would be to investigate and verify the subsurface soils conditions at the pool site and provide geotechnical design recommendations for site preparation, earthwork operations, excavation and overexcavation, structural fill placement,lateral earth pressures, walkway and deck support and parking lot and access lane pavements. To provide this information we propose to_investigate the site with a series of exploratory borings. We would accomplish four(4)borings around the pool area to depths of between 6 feet and 10 feet or until auger refusal. We would add 3 or 4 shallow(4 feet) borings in AC and walkway areas. In preparation for site subsurface exploration,we will call for a utility locate on and around the parcel. This locate will be accomplished by the regional utility locate service at no cost to the owner. We assume all private on-site utilities,underground tanks or other damageable items would be located on a site plan and forwarded to us prior to our arrival at the site. While we will exercise caution and prudent judgment,we cannot be responsible for damage to omitted or mislocated items. Alternately site personnel could be on site to help us locate exploration points away from utilities. We also assume that right-of-entry has been obtained. We have not included time in our budget to secure access prior to field work. Our representative would visit the site to identify final exploration locations away from- utilities and observe subsurface conditions. The soils encountered would be classified in the field and a log of observed subsurface soil and groundwater conditions would be kept. We will collect samples using the Standard Penetration Test(SPT). This consists of driving a 2" O.D. split spoon sampler into the liottom of the borings by dropping a 140 pound weight a distance of 30 inches. The sampler is driven for a penetration of 18 inches with the number of blows to drive the final 12 inches called the SPT N-value. These N-values can be used to correlate with strength and density properties from thousands of other sites with similar soils. We will also utilize Shelby Tubes(thin walled steel sampling tube with a cutter edge)to collect samples in soft zones (if encountered) for use in laboratory testing. Samples would be obtained for transport back to the office and laboratory. Due to the potential presence of expansive soils, at least two Expansion Index laboratory tests are anticipated. We would prepare a Geotechnical Investigation and Design Report with the following information: 1. Site Vicinity map: 2. Site Plan with approximate boring locations. P2004pps1 Geotech Investigation Ppsl-New Swimming Pool-Hunter Park-Ashland The Galli Group P2004 Page 3 3. Description of our field and office studies. 4. Logs of all borings accomplished. 5. Description of soil and groundwater conditions encountered on the site. 6. Anticipated deep soil units based on geologiainap review. 7. Recommendations for debris removal, grubbing, stripping, subgrade preparation, • earthwork and grading operations (including cuts and fills) and short and long-term site drainage and erosion control. 8. Recommendations for pool excavation,potential overexcavation and structural rock fill placement and compaction,pool subdrains, support of walkways and deck areas and related items. 9. Recommendations for lateral resistance, including coefficients of sliding friction and passive earth pressure on structure foundations. 10 . Lateral earth pressures for retaining wall design and potential pool wall strength increase. 11.Asphaltic concrete pavement recommendations for access lanes and parking areas. 12. Geologic Hazards Review and Seismic Design Parameters for structures. 13. Comments on other geologic or geotechnical hazards which we observe during our site visit. We would provide you with one electronic and four bound copies of our report for use by your design team and submittal to the City. All work would be performed and/or supervised by a well qualified Geotechnical Engineer,registered as a Professional • Engineer and Professional Geotechnical Engineer in the state of Oregon. All geology and seismic evaluation work will be accomplished by our well qualified, licensed, Senior Engineering Geologist. COST CONSIDERATIONS We propose to provide the services outlined above on a time=and-expense basis in • accordance with the attached Standard Fee Schedule and General Conditions. Cost Breakdown 1. Project Setup and Locates $ 465.00 2. Drill Rig&_Crew(Mobilization), •2 hrs. @$13 0/lir. 260.00 3. Drill Rig&Crew(Drilling) 8 hrs. @$165/hr. 1,320.00 4. Field Engineer 10 hrs..@$85/hr. 850.00 5. Laboratory Testing EST. 400.00 - 6. Geologic Hazards& Seismic Study 200.00 7. Geotechnical Design Report 1,200.00 8.• Project Management 195.00 9. Project Expenses 250.00 TOTAL ESTIMATED COSTS ' . $5,140 .00 NOTE: If field exploration and studies proceed more quickly than anticipated, our costs will be lower than estimated. P2004pps1 Geotech Investigation Ppsl-New Swimming Pool-Hunter Park-Ashland The Galli Group P2004 Page 4 At this time we estimate the costs to be between$4,400.00 and$5,200.00. This is for work through submittal of our design report. Included in our costs are field time for exploratory borings (including drill rig and field inspection), and all preparations,lab testing, computations, evaluation, design, design figures,project management and report writing and reproduction. SCHEDULE AND AUTHORIZATION We should be able to begin field work within 3 to 4 working days of receiving authorization to proceed(time to arrange for locates and schedule our drill rig). Verbal recommendations may be available within 2 or 3 days and our fmal report would be completed within 10 to 15 (depends on lab schedule)working days after completing our field investigation. Receipt of one signed copy of this proposal letter and Fee Schedule and General Conditions will serve as our formal authorization to proceed. We look forward to working with you and to helping make this a successful project. If you have any questions,please call at your convenience. Respectfully Submitted, THE GALLI GROUP a ` M i :' • latIMP William F. Galli,P.E., G.E. Senior Principal Engineer Attachment: Standard Fee Schedule and General Conditions My signature below indicates I have read,understand and accept the terms and conditions of this proposal letter and the attached Standard Fee Schedule and General Conditions: Name Date Signature Title P2004pps1 Geotech Investigation Ppsl-New Swimming Pool-Hunter Park-Ashland The Galli Group • •THE GALLI GROUP ENGINEERING & TECHNICAL SERVICES STANDARD FEE SCHEDULE AND GENERAL CONDITIONS Effective: August 20,2018 SCHEDULE OF CHARGES-The compensation to The Galli Group(TGG)for our professional and testing services is based upon the conditions set forth below. A new schedule of charges is issued at the beginning of each year,or when otherwise dictated by inflationary changes. Unless other arrangements have been made,charges for all work will be based on the latest schedule of charges in effect at the time of the work. Senior Principal $225/hr. Out-of-Town Subsistence and Travel: Cost+15% Principal $195/hr. Color Copies: $1.50/page • Senior Professional $165/hr. Photocopies(8'/2X11): $0.10/page Project Professional $145/hr. Large Prints: $3.50/page Project Manager $130/hr. Vehicle Mileage: $0.65/mile Project Scientist $120/hr. Outside Services and Expenses: Cost+15%. Staff Associate I $115/hr. Subcontractors: Cost+15% Staff Associate II $105/hr. _ Survey Crew/2 man w/Total Station: $155/hr. Associate $ 95/hr. ATV Drill Rig w/2-Man Crew: $165/hr. AutoCAD/Drafting $ 85/hr. ATV Drill w/Crew Mobilization: $130/hr. Office Manager $ 85/hr. Sign Surcharge(all signs required): $100/day Senior Technician $ 80/hr. Nuclear Densometer: $100/day Technician I $ 70/hr. Coring Bit Surcharge: 8"and 10"- $10/inch Technician II $ 60/hr. 4"and 6"- $8/inch Flagger $ 55/hr. Equipment Charge: Per Quote or cost+15% Clerical $ 50/hr. Emergency Response: 100%Surcharge Laborer $ 50/hr. Expert Witness(min.2 hours) $350/hr. - Notes: 1. A minimum of two hours will be charged for each site visit. Review of field data and consultation by Professional staff will be according to the hourly rates listed above. 2. Overtime rates of 1.4 for professionals and 1.5 times for technicians,times the regular rate will be charged for overtime hours if project's requirements make overtime work necessary(including"RUSH"jobs for client). 3. Portal to portal travel will be charged at the above hourly rates and mileage costs. AUTHORIZATION-Work can be started on the basis of CLIENT'S verbal authorization and with a payment of required retainer. However, work will not proceed unless TGG has received a signed copy of this Standard Fee Schedule and General Conditions attached to a copy of the proposal or Letter of Confirmation and the retainer check. BILLING—A retainer in the amount of at least forty(40)percent of the total estimated cost will be required to begin work on a project. However,if a large percentage of the project requires outside services and/or contracts and expenses,a higher percentage retainer will be required. Fees and other charges will be billed either monthly or twice monthly,depending upon the nature of the project,as the work progresses, and the amount of each/invoice shall be due upon presentation and is past due 30 days after the date of such billing. A service charge of 1%per month will be charged on all accounts not paid within 30 days. All expenses incurred for liening or collection of any delinquent amount, including,but not limited to,reasonable attorney fees,witness fees,charges at current billing rates for time spent by TGG personnel,document duplication,and court costs,shall be paid to TGG in addition to the delinquent amount. PRE LIEN NOTICE—Your receipt and acceptance of this proposal and General Conditions shall constitute the receipt by you of a Pre Lien • Notice. That you fully understand this work will be done by The Galli Group,P.S.and that The Galli Group,P.S.has the right to lien said property to insure payment for services rendered. RIGHT-OF-ENTRY-Unless otherwise agreed upon in writing,CLIENT will furnish right-of-entry and locate all private utilities on the land for TGG to perform borings,surveys and other explorations. We will take reasonable precautions to minimize damage to the land or utilities • from use of equipment. Our fee does not include the cost of restoration of normal land damage which may result from our operations,or for repair or replacement of unlocated or unmarked utilities or consequential,damages. SAMPLES-All samples of soil and rock will be disposed of within 15 days of submission of our report unless otherwise directed in writing by CLIENT. Upon request,we will deliver samples to CLIENT(shipping charges collected on delivery),or we will store them for an agreed charge. TERMINATION OF SERVICES-In the event the CLIENT requests termination of the work prior to completion,we reserve the right to complete such analyses and records as may be necessary to protect our professional reputation,and to complete a report of work performed to date. A termination fee to cover the costs incurred thereof may be made at TGG's discretion,up to 10%of the charges incurred up to the date of termination. TGG may terminate services if any conditions of this document are not met by the client,if payment is overdue•and unpaid or if the client refuses to accept prudent recommendations,thereby putting the project and TGG at risk. OWNERSHIP AND COPYRIGHT OF DOCUMENTS-All reports,field data,laboratory test data,calculations,drawings and other work prepared by us as instruments of service shall remain the property of TGG and cannot be used for any reasons or on other projects other than to design,bid and construct the subject project TGG will retain all pertinent summaries and reports relating to services performed for CLIENT on this project for a period of five years following submission of our report,during which time the records shall be made available to CLIENT. Page 2 • HAZARDOUS WASTE-During the performance of our field services,if any unforeseen hazardous waste substance or elements are encountered,TGG will notify CLIENT and take reasonable precautions to protect personnel and the subject site from damage. Such precautions shall be paid for by the CJ.TFNT. CLIENT agrees that TGG is not a hazardous waste clean-up contractor and has no expertise in such measures j and cannot be expected to evaluate the potential contamination,to formulate clean-up plans or negotiate with local,state and federal agencies, under the terms of this agreement. It is further agreed that CLIENT and OWNER shall indemnify,defend and hold harmless TGG and its employees and agents against any claim or liability from TGG's encountering unforeseen hazardous materials or claims against TGG arising from the work of others related to hazardous waste. PLEASE NOTE IMPORTANT CONTRACT PARAGRAPHS WITHIN BOXES NOTICE OF RIGHT TO LIEN-Receipt of this document by client constitutes delivery of a standard Right to Lien Notice for the work described in the attached proposal or confirmation letter. This is a formal notification that The Galli Group has been asked to provide goods and services for the referenced site and hereby gives The Galli Group the right to lien this property to assure payment for these goods and services. LIMITATIONS OF PROFESSIONAL LIABILITY-CLIENT recognizes the inherent risks and uncertainty connected with property acquisition,design and construction. CLIENT also recognizes potential uncertainties/variations in site subsurface conditions and potential negative impacts of parties other than TGG on geotechnical and related design and construction items. In performing our professional services, we will use that degree of care and skill ordinarily exercised,under similar circumstances,by reputable members of our profession practicing in the same or similar locality. No other warranty,expressed or implied,is made or intended by the proposal for consulting services or by furnishing oral or written reports and/or plans and specifications of the findings made. Client also agrees that all structures can deflect and have minor cracking after construction. TGG makes no guarantee of zero damage after construction. It is agreed that CLIENT will limit any and all liability,claim for damages,cost of defense,or expenses to be levied against TGG on account of any decision,defect,error,omission,professional negligence,or alleged act of negligence on our part to a sum not to exceed the limits of our insurance. COMPARATIVE NEGLIGENCE—If a suit or claim of any kind should arise out of the work,each party shall pay that part of the total cost of the damage or loss in the same percent that they are found to be negligent in relation to the total negligence of all parties(i.e.,pay only for their own negligence and not for any negligence of other parties,including the owner). DISPUTE RESOLUTION-All claims,disputes,and other matters in controversy between TGG and CLIENT,arising out of,or in any way related to this contract,will be submitted to mediation or another alternative dispute resolution procedure before,and as a condition precedent to, judicial action,or other remedies provided by law. The limitation and comparative negligence clauses shall also be effective in such mediation. In the event that a claim is made against TGG for any alleged error,omission or other professional act arising out of the performance of TGG's services,and CLIENT fails to prove such claim or prevail in such adversary proceeding,CLIENT will pay TGG and/or their insurance carrier all • expenses incurred by THE GALLI GROUP and/or their insurance carrier in defending such claim,including,but not limited to,reasonable attorney's fees,witness fees,and reasonable charges at current billing rates for time devoted by TGG personnel. CLIENT agrees that for the purpose of this Agreement,it has failed to prove its claim when the judgment in litigation is for the sum of money less than that sum offered by TGG and/or their insurance carrier to resolve that matter without litigation. I hereby understand and agree to these freely negotiated terms(in particular the Right to Lien Notice and the Limitation of Liability)and am authorized to accept the above conditions and scope of the attached Proposal/Email/Confirmation dated January 29,2020 Print Client/Company Name Date • Signature Print Name/Title F ut GG FUSE!ONLY: TGG ASigned;PProject;Nu ober,p _._. _ TGGProposa1 Number pJ2Q04 LL, P2004FSA 1751 Homes Ave The Galli Group . ', • '�OREGON SECRETARY OF STATE 1$ HINVI Corporation Division l .7 ' ,9 ., z ! business inf®rmati®n eeTir business name search •er"egon busi eese guide(i i ,.", .,',- refetfal.list :_ ..�business:regletiyirrenoovajj . loraTrsifeee;' eotaryiptj lic, L_ ' Otlifiireactoffoiteridial code, uriiforrta cmnnmerelal codeesearci ducumertsA:data.serviCes Business Name Search 01-31-2020 New Search Printer Friendly Business Entity.Data 13.56 Registry ry Nbr Entity Entity Jurisdiction Registry Date � eo�eanra�B Renewal Due? Type Status _ crate 334019-93 DPC ACT OREGON 01-13-2006 01-13-2021 Entity Name THE GALLI GROUP,P.C. 1 Foreign Name I 1 New Search Printer Friendly. Associated Names PRINCIPAL PLACE OF Type PPB BUSINESS Addr n\ 612 NW THIRD ST Addr CSZ (GRANTS PASS IOR 197526 I I Country (UNITED STATES OF AMERICA Please click here for general information about registered agents and service of process.• Type AGT REGISTERED AGENT - - Start Date 01-13- Resign Date 2006 Name (MATTHEW • IG IGALLI 1 I I . Addr •r 1353 NW HIGHLAND AVE Addr 2 . CSZ GRANTS PASS OR 97526 ' Country TED STATES OF AMERICA. Type IMALIMAILING ADDRESS I Addr 1 612 NW THIRD ST Addr 2 , CSZ (GRANTS PASS IOR 97526 I I Country [UNITED STATES OF AMERICA Type PRE 'PRESIDENT[... i�esigra date Name LLIAM IF IGALLI I I Addr 1 1351 NW HIGHLAND AVE Addr 2 CSZ (GRANTS PASS IOR 197526 1 I Country (UNITED STATES OF AMERICA Type SEC (SECRETARY I I Resign Date I Name ICARYN I IGALLI Addr 1 1351 NW HIGHLAND AVE Addr 2 CSZ (GRANTS PASS IOR 97526 I I Country (UNITED STATES OF AMERICA New Search Printer Friendly Name History Business Entity Mame Name Name Start ®rote Erred Date Type Status HE GALLI GROUP,P.C. EN CUR 01-13-2006 Please read before ordering Copies, New Search Printer Friendly Summary History Image Transaction Effective Name/Agent Action Status Diss®Bved By Ava:auiadie Date Date Change AMENDED ANNUAL 12-31-2019 FI REPORT „rnAMENDED ANNUAL ' REPORT 12-12-2018 FI • z) AMENDED ANNUAL 12-04-2017 FI REPORT am AMENDED ANNUAL 12-12-2016 FI REPORT cp-Nti AMENDED ANNUAL 12-03-2015 FI ' REPORT AMENDED ANNUAL 01-07-2015 FI REPORT (A) AMENDED ANNUAL 12-06-2013 FI REPORT ANNUAL REPORT 12-11-2012 SYS PAYMENT ANNUAL REPORT 01-10-2012 SYS PAYMENT ANNUAL REPORT 01-13-2011 SYS PAYMENT ANNUAL REPORT 01-05-2010 SYS PAYMENT ANNUAL REPORT • PAYMENT 01-13-2009 SYS REINSTATEMENT 05-15-2008 FI AMENDED ADMINISTRATIVE 03-23-2007 SYS DISSOLUTION ARTICLES OF 01-13-2006 • FI Agent INCORPORATION About Us I Announcements I Laws&Rules I Feedback Policy,I SOS Home I Oregon Blue Book I Oregon.gov For comments or suggestions regarding the operation of this site, please contact:corporation.division@state.or.us ©2020 Oregon Secretary of State, All Rights Reserved. 1 • •